Bylaws of the Kennesaw State University Administrators Senate                                             pdf version
(Revised April 2009)    
         
The University Administrators of Kennesaw State University, hereinafter the "UA", does hereby adopt the following bylaws to govern operations and procedures of the Administrators Senate, hereinafter the "AS".
         
I. MEMBERSHIP  
  The members of the Administrators Senate shall be open to all regular Administrative Officers of KSU, exclusive of the President, the President's Cabinet, and Administrative Deans, as defined in the Policies of the Board of Regents (Section 302.03) and any other Administrative Officers whose duties, classification and ineligibility for rank or tenure entitle them to the specific status group.
   
II. POWERS AND DUTIES  
  The powers and duties of the AS shall include, but not be limited to, the following areas:

  A. To operate as a representative body for the UA and participate in the development of policy which affects the University Administrators at Kennesaw State University, hereinafter "KSU";
 
  B. To serve as an advisory body for the KSU administration, the University Council and any other group or organization whose policies or procedures affect the UA;
 
  C. To act as a liaison to the KSU Faculty Senate, the Staff Senate, Student Government and such other employee representative groups as may gain official recognition by KSU;
 
  D. To disseminate information and provide appropriate advice to the UA;
 
  E.

To foster the highest degree of professionalism within the UA; and
         
  F.

To promote communications and pursue common interests with professional exempt staff at other institutions of higher education.
         
III. ORGANIZATIONAL STRUCTURE  
  A. OFFICERS  
    The Officers of the AS shall be President, President-Elect and Secretary
         
  B. TERMS OF OFFICERS  
    (i) Three Year Terms: Senators will be elected for three year terms, so that senators would have time to get to know the issues and the job.  All officers will be elected from eligible members.
    (ii)

President, President-Elect and Secretary:  The AS will elect a president, president-elect and secretary. In addition to performing the duties ordinarily associated with their positions, the president and president-elect will represent the AS on the University Council (see below Section I.B.).

    (iii) The AS shall be comprised of one representative from the KSU administrative unit Academic Affairs, one representative from Student Success and Enrollment Services, one member from the Chief Information Officer’s area and Human Resources, one from University Advancement and one from the President's reports which includes Diversity, Community/External Affairs, Legal Affairs, and Athletics.
    (iv)

To facilitate communication among the various representative bodies, each body will elect a liaison to each of the other three representative bodies, and each will receive liaisons from those bodies as non-voting members.
       
  C. POWERS AND DUTIES OF OFFICERS  
    (i) PRESIDENT  
     

The President shall preside over regular and special AS meetings; appoint AS members to fill AS vacancies of less than one year; nominate or appoint members to KSU councils and committees where official representation is designated; appoint chairpersons of University Administrator Committees; notify AS members of special meetings; coordinate regular and special AS meetings; and act as the official spokesperson for the AS. This is a one year term.
    (ii) PRESIDENT-ELECT  
      The President elect will serve a year as President elect and one year as President
    (iii) SECRETARY  
     

The Secretary shall record and distribute the minutes of each general and special meeting of the AS and maintain a permanent record of AS minutes. Copies of the minutes of each AS meeting shall be sent to each AS member prior to the next meeting. The records of AS minutes shall be open to inspection by a member of the UA at any time during regular business hours upon the provision of reasonable notice to the Secretary. The Secretary shall serve as custodian of the UA Membership List, hereinafter the "Membership List," and shall have the responsibility for updating the Membership List as necessary. At the request of the AS, the Secretary shall communicate items of interest from the AS to the UA via memorandum. This is a two year term.

         
IV. MEETINGS  
  A. REGULAR MEETINGS  
   

Regular AS meetings shall be held on a monthly basis. The AS shall prepare an annual schedule of regular senate meetings, which shall be open to attendance by any interested party.
         
  B. SPECIAL MEETINGS
   

Special AS meetings to consider urgent business may be called by any senate member at any time with the provision of reasonable notice to all other AS members. Special meetings shall be scheduled as conveniently for Senate members as the circumstances may permit and shall be open to attendance by any interested party.
         
V. SENATE OPERATING PROCEDURE  
  A. QUORUM  
   

At a regular or special meeting, five AS representatives shall constitute a quorum for the transaction of business.
         
  B. MEETING PROCEDURE
   

Senate meetings shall be conducted by the President according to commonly understood rules of order. If practicable, each AS meeting shall consist of the following: consideration of the minutes of the previous Senate meeting; a Secretary’s Report; a general period in which previously considered matters may be discussed and new matters may be introduced; a voting period for officially determining motions, resolutions, and other relevant business; and a period in which to outline the agenda for the next AS meeting.
         
  C. SENATE VOTING  
   

For any decision to constitute an official action of the Senate, resolutions and other matters requiring a vote of the AS shall be decided by a majority vote of present Senate members.

         
VI. ELECTION AND REFERENDUM PROCEDURE
 

The Senate shall by resolution adopt a procedure and schedule for the election of AS members, a procedure for the election of Senate officers, and a procedure for holding referenda to determine matters by a direct vote of the UA.
         
VII.

CENSURE AND DISMISSAL OF SENATE MEMBERS
 

The Senate may by resolution adopt a procedure, including criteria, for censure and dismissal of AS members who fail or refuse to perform their duties in a responsible manner. Such procedure may include the imposition of suspensions from eligibility to serve on the Senate.
         
VIII. SENATE VACANCIES  
 

Vacancies on the AS for a period of one year or greater shall be filled by an election held pursuant to the Articles of Organization. Vacancies on the Senate for a period of less than one year shall be filled by appointment by the President.
         
IX. UNIVERSITY ADMINISTRATOR MEETINGS
 

Upon the provision of reasonable notice, the Senate may, on its own initiative or in response to a request from an administrative faculty member, convene a meeting of the UA for a group discussion of any important issue.
         
X.

AMENDMENTS
An amendment to the Bylaws may be enacted by a vote of the Electors of the UA, as such term is defined in the Articles of Organization, at any general or special meeting. In order to be adopted, a proposed Amendment to the Bylaws must receive a favorable majority of the votes cast. Once adopted, an Amendment shall be effective on the date specified therein.

Adopted 2006
Updated October 16, 2006
Revised May 2008
Revised February 2009