The Office of the Registrar, located in the Administration Annex, is the central administrative office responsible for registering students, maintaining the permanent academic records, administering the regents Testing Program Policies and test registration, performing degree audits, enforcing the academic policies of the university and generally ensuring that students academic issues are dealt with accurately and professionally. In addition, the Registrars staff handles transfer evaluations and Veterans Affairs. Requests for data from the computerized student record system are approved by this office.

All registration at Kennesaw State University is conducted via the telephone using the voice response system. The registration process consists of three different phases:

Phase I, Early Registration is open to currently enrolled students who are not on probation.
Phase II, Regular Registration is open to new students, students who are on academic probation but eligible to return and readmitted students.
Phase III, Late Registration- add/drop period for all students eligible to enroll for the given quarter.

NOTE: Specific dates can be found under the university calendar sections in both the quarterly schedule of classes and the university catalogs.

Full-Time Load
The basic unit of all college work is the quarter credit hour. One quarter credit hour generally corresponds to one hour per week of classroom work for a quarter or three clock hours of laboratory work per week for a quarter. The usual load for the full-time student is three five-hour courses each quarter, therefore, Ò15 quarter hours. Each full-time student pays only for a maximum of 12 quarter hours, hence 12 quarter hours is considered to be a full-time load for veterans and for other purposes.

Withdrawals
In order to withdraw from any or all classes, students must complete a withdrawal form after Phase III of registration has ended. Withdrawal forms are processed regularly and faculty members receive a weekly report listing the students who withdrew the prior week. Note: There is an official last day to withdraw without academic penalty. (Specific dates can be found in the calendar sections of both the quarterly schedule of classes and the university catalogs.) Withdrawal forms received in the Office of the Registrar after that date will be processed, and the student will receive a grade of WF. No withdrawals will be processed the last two weeks of the quarter.

Holds on Registration
Holds may be placed on a student's registration in order to satisfy an obligation owed to the university. Holds are communicated to the student on the registration reminder card mailed prior to registration and on the telephone registration system. The most frequent holds are for a debt due to a parking ticket or library fine, an unsatisfied Regents testing requirement or a College Preparatory Curriculum (CPC) deficiency. Failure to return equipment or lab supplies may also result in a hold. Registration, transcript requests and graduation cannot proceed unless a hold is removed.

University Center Cross Registratio
Program Kennesaw State University is a member of the University Center in Georgia, a consortium of colleges and universities in the Atlanta area offering a combination of reciprocal academic services, such as cross registration, interlibrary loans and faculty exchange.

The cross registration program is available to students officially enrolled in University Center institutions. This program is distinct from transient status in that it is possible for a student to register for an approved course at any of the 19 University Center schools and receive credit, while paying tuition costs to the home institution. The intent is to allow qualified students to take course work in their area of study that is not available on their own campus.

To be eligible to participate, the student must be in good standing and must have the recommendation of the faculty adviser or department chair at the home institution. Cross registration may be pursued only for courses not offered at the home institution for the given term and is not recommended for students in their last quarter before graduation.

Students who wish to enroll in courses at member institutions of the University Center should obtain a Cross Registration form from the cross registration coordinator in the Office of the Registrar. Check with the coordinator for individual member college cross registration deadlines.

Member College
Agnes Scott College
Atlanta College of Art
Clark Atlanta University
Clayton State College
Columbia Theological Seminary
Emory University
Georgia Institute of Technology
Georgia State University
Institute of Paper Science and Technology
Interdenominational Theological Center
Kennesaw State University
Mercer University of Atlanta
Morehouse College
Morehouse School of Medicine
Morris Brown College
Oglethorpe University
Southern Polytechnic State University
Spelman College
University of Georgia

Courses & Registration

Classification
The courses of instruction for degree credit in the curriculum of the university are divided into three categories: lower division, upper division and graduate. Lower division courses are numbered 100-299; upper division courses are numbered 300-499; and graduate courses are numbered 500 and above. The term lower division refers to the usual freshman and sophomore class levels and upper division to junior and senior levels of instruction. Courses numbered below 100 receive institutional credit only. Graduate courses are open only to students accepted for graduate study.

Students will be classified at the end of the quarter on the basis of the number of credit hours they have earned in accordance with the following schedule:
Freshman 0-44
Sophomore 45-89
Junior 90-134
Senior 135 and above.

Scheduling
Each quarter students should schedule all prerequisite courses possible and take lower division courses before advanced courses. Lower division means the first two years of college, with courses numbered in the 100s and 200s.

Overloads
The normal load to be scheduled by students in good standing may not exceed 17 hours. Students with a cumulative grade point average of 3.0 at Kennesaw State may schedule up to 22 credit hours without the permission of the registrar.

Auditing
Auditing of courses will be permitted for regularly enrolled students who have obtained the approval of their adviser. Proper paperwork obtained in the Office of the Registrar must be filed before the end of Phase III registration. Such courses count at full value in computing the student's course and fees load, and the students names should appear on the official class rolls of the courses audited. The courses being audited should also appear on the student's approved schedule of courses. No credit is granted for courses scheduled on an auditing basis, and students are not permitted to change to or from an auditing status except through the regular procedures for schedule changes. The grade for auditing is V (visitor), and this grade should at no time be changed to a W on the basis of the auditors attendance in the course. The grade of V will have no effect upon the student's grade-point average, and students will not be permitted to have the audit grade changed at any future date.

Repeating Courses
When courses with earned grades of D, F, or WF are repeated with a C or higher grade, the unsatisfactory grades and course attempts will not be included in the calculation of the adjusted grade point average (AGPA). The student's permanent record and cumulative grade point average will retain all course attempts and grades. The AGPA will be used for determining academic standing and eligibility for program admission. It will not be used to meet graduation requirements which include a 2.0 cumulative grade point average.

Withdrawal from Courses
Students who find that they cannot continue in college for the entire quarter after being enrolled, because of illness or any other reason, should complete an official withdrawal form. Forms may be obtained from the Office of the Registrar.

Students who officially withdraw from the university with the approval of the registrar within the first 28 working days (including registration days) of the quarter will be assigned grades of W which will not effect their grade point average. Students who officially withdraw after the first 28 days and before the last two weeks of the class will receive a WF which will be counted as a failing grade in their grade point average.

Those students who stop attending classes and notify no one usually are assigned failing grades, which jeopardize their chances of future academic success.

Students may, by means of the same withdrawal form and with the approval of the registrar, withdraw from individual courses while retaining other courses on their schedules. This option must be exercised within the first 28 working days of the quarter; failure to do so will mean that the student has elected to receive a failing grade in the course. The only exceptions to these withdrawal regulations will be for instances involving unusual and fully documented circumstances. Refunds are only applicable for students withdrawing from all classes. Students withdrawing from all courses will only receive refunds as outlined in the University System refund policy.

Withdrawal forms are not processed during the last two weeks of each quarter.

Consult the university calendar located in front of the university catalogs for withdrawal dates. Summer quarter withdrawal dates may differ greatly, so it is essential that the appropriate summer quarter schedule of classes be consulted for specific dates.

Internships
Up to 15 hours of internship may be applied to degree requirements and may be used to satisfy general or free electives, as determined by the individual departments. Minimum requirements for participation in internships for academic credit vary by academic departments, but the following regulations generally apply to all departments and schools:

1. The content of the internship will not substantially overlap an existing course in the curriculum.
2. A student may not carry more than 15 credit hours in internship per quarter.
3. A student must gain approval by the department where credit is being sought before registering for the internship course.
4. A student must follow the procedures set by the department where credit is being sought plus those required by the university for registration into the course.
5. A student must complete all requirements specified by the department for successful completion of the internship. Students interested in pursuing an academic internship should check with the coordinator of cooperative education and internships in Counseling and Advising Program Services (CAPS) or the chair of the department where credit is being sought for specific enrollment procedures.