Once all three visits are completed and documented, then the field visit forms with reports should be submitted as a package as instructed on the form and not individually.
REPs should confirm a mutual visit date with both the Office of Admissions and Records in advance.
REPs should be punctual and plan to stay the entire time as prescribed by the curriculum of 3 hours in the Admissions/recruitment office and 3 hours in the Records/registration office.
REPs should report to the designated contact in each office according to arrival time and location.
REPs are expected to take notes and encouraged to carry a digital camera for fully documenting visits.
REPs must develop a brief essay report of 2 to 3 typed pages addressing the topics listed on the form for each visit. In addition to the required instructions on the field visit form, this report should summarize your conclusions/findings in a narrative fashion regarding an assessment of the perceived philosophy, operational style, dedication and level of institutional buy-in to enrollment management. ( You should also offer any constructive criticism or observations that may help the host site.)
Candidates are encouraged to research and read about some of the leading authorities in Enrollment Management and Enrollment Services. ( Examples include: Don Hossler, James Black, Michael Dolence, Stanley Henderson, Bob Bontranger, Paul Quann and many others. Google names and visit the AACRAO web site for other references) Learn about models and concepts from these forefathers of the industry.
The objective is to determine the quality of mutual collaboration or partnerships between Enrollment Service units and Academics regarding the maturity of Enrollment Management structure and if possible what EM model prevails on that campus. (Decentralized offices or silos, Centralized Enrollment Services, Enrollment Services Committee, Dean or Vice President of Enrollment Management)
As a peer review courtesy, you should send a copy of your report summary to the host institution at the same time you forward the packet to GISEM.
Visiting REPs should follow up the visit with a courtesy thank you email or written thank you note and also extend the same hospitality for a mutual visit on your campus.
