1. What do temporary employees need to do?
At present, only temporary faculty and Continuing Ed instructors are exempted from using the system. They are paid on contract and receive no benefits, i.e. do not accrue sick leave and vacation. All others have to report time as hourly employees.

2. Does the upcoming rollout date coming so soon effect any immediate changes?
No. February 17th is the first day of enrolling in scheduled classes. Use of the system is not expected until after training is completed for both you and your manager. If you are a bi-weekly employee, you will continue to receive your green timesheet two pay periods after this event occurs. Monthly employees will continue to report sick leave and vacation as before until training as been received.

3. Where do I sign up for training?
Faculty & Staff: To register for a workshop and for additional information regarding class times, dates, and room information, please click on the following link: http://www.kennesaw.edu/learning_ctr and then click on the link for Schedule & Registration.
Student Assistants: To register for a workshop and for additional information regarding class times, dates, and room information, please click on the following link: https://portal2.kennesaw.edu:4444/app_itscrs/stuinfo.jsp and use your KSU student id number and your pin to login. An online tutorial is also available for student assistants which can be obtained here.

4. Where will training be held?
All scheduled classes are being held on the main campus. This information can also be located on the web when you register for class (see question 3).

5. Will student assistants (or any bi-weekly employee) continue to report time on paper?
Once trained, any biweekly employee will enter time in KRONOS® and on paper (green timesheet) for two consecutive pay periods. These "parallel" entries are necessary to verify and insure the accuracy of the data.

6. Why is training mandatory for monthly faculty and staff?
Faculty and staff have to be trained so that they can enter sick leave, vacation, and any leave of absence time taken each month. It is my understanding that in the past there hasn't been a formal process/procedure for capturing this information for full?time faculty. With the implementation of this system all monthly employees (faculty, staff and administrators) will be required to input any time taken or even if no time is taken during the month, they must sign off on their leave form each month. Also, more importantly, now that USG employees can utilize unused sick leave towards retirement, accurate records must be maintained on the amount of sick leave taken. We are not trying to police leave time on any employees, but by requiring all employees to follow this procedure it will ensure that the same process is followed by all and that records are kept on a monthly basis for all monthly employees that accrue leave. If there should ever be a dispute over leave time, records will be maintained and can be accessed for review.

7. Where do you get your employee id or KSU student id, which is required for training registration?
Faculty & Staff: Your employee id is printed on an employee's check or advice stub and for biweekly employees is also located on an employee's printed timesheet.
Student Assistants: Student Assistants must use their KSU student id for training registration. To lookup your KSU student id, click here.

8. How do employees working remotely enter time or leave information?
The KRONOS® system will not be available from off-campus at this time due to security reasons. Any employee working remotely would have to have a signed timesheet or leave form sent to and entered by the department's manager or an approved designate. This will be covered in training.

9. What does a manager do when he/she is unable to view an employee timesheet or is able to view another manager's employee timesheet?
Viewing an employee's timesheet is directly controlled by a Reports To code attribute that is imported daily from PeopleSoft which translates into an employee's assigned manager. This information is updated in PeopleSoft by HR when employee job changes occur, such as a hiring, a transfer, or a termination. If an employee timesheet is incorrectly listed or missing contact service@kennesaw.edu or call x6999 to report this type of problem.

10. When should a monthly staff employee complete a timesheet and when should the manager approve it?
The leave hours for a staff monthly employee must be recorded and approved at the end of each calendar month when leave was taken. Leave taken is reduced or deducted from the employee's accrued leave in the next processed monthly pay period. For example, when leave is taken during the month, it should be recorded and approved at the end of that same month, for it to be processed as an accrual deduction in the following monthly pay run. Please note for bi-weekly (or every two weeks) employees, the accrual deduction occurs in the next biweekly pay cycle following the prior two-week period when leave was actually taken.