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ASaP
Auxiliary Services and Programs
Budget & Planning
Business Services
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Meet this highly-skilled KSU alum, people-person and artist, Student Accounts Manager Cathleen Kiss
Get to know the ASaP Wunderkind, KSU alum and musician, Meal Plan Manager Rob Nolen
Guest Columns
On a Lighter Note...
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Fiscal Year 2009 Year End Deadlines
by Julie Peterson
| Travel & Expenses |
Deadline |
| Approved Travel Expense statements for all completed travel for the period of 6/1/09 through 6/14/09. |
6/19/2009
4:00 p.m. |
| Travel Authorizations for travel prior to 6/15/09 will be cancelled and funds made available for other uses. Email notifications will be issued. |
6/23/2009
4:00 p.m. |
| Approved Travel Expense Statements for authorized and completed travel during the period of 6/15/09 through 6/30/09. |
7/6/2009
4:00 p.m. |
| Invoices |
Deadline |
| Approved Invoices from 6/1/09 through 6/19/09 must be submitted with fully approved AGS to Accounts Payable. |
6/26/2009 |
Approved Invoices from 6/20/09 through 6/30/09 must be submitted with fully approved AGS to Accounts Payable.
Note: Invoices dated 6/30/09, or before, must be charged to FY09 per State Accounting Rules. Please note that this directive may result in an FY09 budget deficit for your department if invoices are submitted after the deadline. |
7/6/2009 |
| P-Card |
Deadline |
Recommended date to cease P-Card usage so that transactions will post to Works Payment Manager in FY09.
Note:
- Beginning 6/1/09, P-Card purchases should be monitored daily for availability of funds in departments and to ensure that delivery is made and charges are posted to Works by 6/25/09.
- Transactions that appear in Works after 6/25/09 will be applied to FY10 funds.
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6/19/2009 |
| All P-Card transactions must be allocated and signed off on in Works Payment Manager. The system will be swept of all FY09 transactions at that time. |
6/26/2009
4:00 p.m. |
| P-Card Statements are due to Business Services. |
7/2/2009
4:00 p.m. |
| Bursar |
Deadline |
| Cash Receipts |
6/30/2009
11:00 a.m. |
General Ledger
Business Managers & Administrative Staff Only |
Deadline |
| Year End Corrective Journal Entries |
7/6/2009 |
Adherence to deadlines is critical to the successful closing of the fiscal year. All University System institutions are closely monitored for compliance.
Should you have questions regarding the dates above, please do not hesitate to contact Business Services at extension 3054.
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