In this issue
Auxiliary Services and Programs
Budget & Planning
Project Management Office
Also this month
Get to know this self-proclaimed "foodie" and ardent learner, Assistant Director of Reporting & Compliance Ly Eilering
Meet this native New Yorker, investment guru and avid reader, Accounts Payable Supervisor, Liza Harris
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Ask for Forgiveness instead of Permission?
Not a Wise Decision!
by Julie Peterson
As an employee of a major university, sometimes you just want to get your job done, no questions asked. Maybe you have an important project that’s just been assigned to you. You’ll need to hire a consulting firm, maybe conduct meetings offsite at another location. There’s a lot you’ll have to plan.
However, when it comes to committing university funds, it’s best to ask the questions up front, i.e., ask permission, rather than forgiveness. Why, you may ask. Well there are numerous rules and regulations involving purchasing goods and services at a public university in the state of Georgia. At Kennesaw, we are required to follow federal, state (also known as the Department of Administrative Services – DOAS), Board of Regents, and KSU procurement policies and procedures, including the Contract Approval Policy.
When an employee doesn’t follow these policies, they may be issued a violation letter, restricting their purchasing privileges or that of their department. This can cause delays in payment and/or delays in purchasing needed goods and services for the department. Business Services and Procurement staff are professionals trained to navigate all the regulations regarding procurement and the allowable uses of University funds (all funds to which the institution holds title). Let us be your guide so there will be no need for explanations later to auditors or the media. For questions regarding purchases and other compliance related issues, please contact Business Services at:
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