Payments To Vendors

Payments to vendors can be made only on the basis of an approved Purchase Request Authorization. A State Purchase Order, a confirmed State Requisition, or an approved Contract constitutes valid authorization for payment.

Inquiries From Vendors

The Accounts Payable Department is responsible for answering inquiries from vendors regarding the status of unpaid purchase authorizations and for reviewing monthly account statements received from vendors. These responsibilities, which are most important in maintaining and promoting satisfactory credit standing with suppliers, frequently require the cooperation of departmental representatives in identifying purchases, in determining status and location of material or documents, and in preparing documents for payment. All invoices must be mailed directly to the Accounts Payable Department of the Office of Business Service and not to the individual departments.