Faculty Information


All instructors must have a Background Check & Drug Screening through Advantage www.advantagestudents.com. Select WellStar Hospital to view your results.  Background Check & Drug Screening must be completed at least two weeks before the first day of clinical.   Forward e-mailed Advantage payment receipt to llongeir@kennesaw.edu for reimbursement. 


  1. Review the GAMES (Goals for Achieving Mandatory Education and Safety) Manual. This is completed annually.
    • Special note for nursing this year, pg. 78-79 Patient and Family Centered Care Bundle Particularly the “Caring Moments”.
  2. Complete test and correct with Exam key- Repeat test until scoring a grade of 15/16 or greater
  3. Attend New Employee Orientation
    • In addition, if you are a new faculty member or it has been longer than 3 years since you attended, you will need to attend New Employee Orientation (NEO). This year we are attending the day 2 site orientation rather than the day one system orientation. Day 2 is typically held the Tuesday after day one on Mondays. Here are the day 1 dates for 2015:

      January 05, 2015

      January 19, 2015

      February 02, 2015

      February 16, 2015

      March 02, 2015

      March 16, 2015

      March 30, 2015

      April 13, 2015

      April 27, 2015

      May 11, 2015

      **May 26, 2015 (Tuesday)

      June 08, 2014

      June 22, 2015

      July 06, 2015

      July 20, 2015

      August 03, 2015

      August 17, 2015

      August 31, 2015

      September 14, 2015

      September 28, 2015

      October 12, 2015

      October 26, 2015

      November 09, 2015

      November 30, 2015

      December 14, 2015

    • Contact Carol Westbrooks four weeks before clinical start date to register at carol.westbrooks@wellstar.org
  4. Confidentiality & Technology Agreement (attachment)
    • Review
    • Sign and Complete required fields.
  5. Faculty and Student Orientation Confirmation
    • Name: Print your name
    • School: Kennesaw State University
    • Facility: Kennestone, Cobb, Windy Hill, Douglas or Paulding
    • Department, Beginning and Ending Date. Nursing Staff will complete.
    • Student/Faculty Signature: Sign your name
  6. Must have flu vaccine for current flu season.  Students will not be able to participate in a clinical without the flu shot.  NO EXCEPTIONS.   Fall semester flu documentation must be submitted by October 1st – Spring semester flu documentation must be submitted with your clinical paperwork. 
  7. Review the Infectious Disease Preparedness Protocol  - Healthcare Worker Travel Screening


  1. Call your assigned unit 3-4 weeks before your clinical rotation. - See attached Excel file.
  2. Introduce yourself and give them a reminder of when you will be coming. Plan in visiting the unit ahead of time before you arrive with your group of students. Many units welcome you to round with a nurse for a few hours to get feel of the unit.

Please note some managers have provided their personal cell phone numbers. Only use these numbers if absolutely necessary and do not distribute them to anyone else. 




  1. Check with your unit to see it they have any specific dress requirements
  2. WellStar badges must be worn at all times while on campus.
  3. A few questions that come up:
    • Artificial nails cannot be worn by employees providing patient care and/or the processing and management of patient care equipment, medical or food. Artificial nails include any substance or device applied to natural nails to augment or enhance nails. They include, but are not limited to, bonding, overlays, inlays, wraps, tips and/or attached decorations.
    • WellStar nurses are identified by wearing navy blue. Students will wear their school uniforms.




The badge request form will be submitted to WellStar security by Lillian Valdez in the Nursing Department before clinical starts.


Please call ahead and let them know when you are coming with your students so they can be prepared for the volume and will be able to get your badges made.


WellStar Kennestone Security Phone: 770-793-7780
email cody.idland@wellstar.org


WellStar Cobb Security                       Phone:  770-732-3990
Fax (preferred) to 770-732-3996 to Attention: Milton Holloway or Jason Walker


WellStar Douglas Security                  Phone: 770-920-6261
email matthew.chappelle@wellstar.org
Fax to 770-920-6379


WellStar Paulding Security                 Phone 770-505-7168
e-mail all 3 contacts:
Scott Martin - scott.martin@wellstar.org
Brent Huff - stephen.huff@wellstar.org
Charles Evans - charles.evans@wellstar.org
Fax to 770-505-7190


WellStar Windy Hill Security   Phone: 770-644-1155
email gerald.catron@wellstar.org
Fax to 770-644-1160




WellStar is pleased to be transitioning to a new electronic health records system “WellStar Connect”. This is a large endeavor for the system and will implemented over 3 phases. Please be sensitive to the staff as they navigate this change.

WellStar Kennestone go live Dec. 1 – Dec. 15, 2013.
WellStar Cobb, Douglas, Windy Hill, Paulding go live April 1 – April 15, 2014.

Staff will be going through training and will have a 2 week “go live” date. We ask students not be in the computer system during those 2 weeks. We do not have student access or training information for the system yet.

For the McKesson documentation system we are currently using, computer training will be completed via a computer based training module. Details to follow.





In addition to the WellStar prerequisite requirements, some units provide specific instructions to facilitate a positive student experience for all




Welcome aboard!