Space and Venue Use

 

 

KSU is committed to providing facilities for programs that are consistant with educational goals and mission of the university. As a community partner, the University also supports the need for public service events.

University Events makes every effort to screen events before they occur. Occasionally, an event that does not foster the mission, policies, and procedures of Kennesaw State University occurs. Use of University facilities that are incongruent with the KSU mission, may result in loss of privileges.

Damage to University Property
All individuals using KSU facilities are expected to take reasonable steps to ensure proper care of the venue and equipment. Damage, repair, and replacement costs are the responsibility of the sponsoring organization/department. Intentional misuse, vandalism, defacing and/or destruction of University facilities, and/or equipment may result in legal action including replacement costs and revocation of the privilege to reserve KSU venues. KSU property (i.e. furniture, paintings, sculptures, displays, flags, etc.) may not be moved or removed from a venue without approval from UE.

Emergency Medical Services
Should an emergency occur at a KSU venue, both on and off campus sponsors should contact the Office of Public Safety at 770-423-6206 and contact the onsite event contact.

Due to the limited space on campus KSU is unable to host the following events:

• Weddings/receptions
• Bridal/Baby Showers
• Birthday parties
• Non-Registered Student Organizations
• Family reunions
• Non-affiliated holiday parties
• Non-affiliated repetitive meetings/luncheons
• Solicitation seminars/programs
• Events deemed not in the best interest of the University by UE and the CEPC.

Inclement Weather Cancellations
When campus is closed due to inclement weather, your event will automatically be cancelled. Every effort will be made to re-schedule your event, but due to existing campus obligations, we are not always able to accommodate the re-schedule request. Due to the high demand for space, rain locations will not be available for events booked outdoors except for major university events.

Security
Event sponsoring organization/department must submit who will be the onsite event contact for their event, including their office and cell phone numbers in the event of an emergency.

Sponsoring Group Responsibilities:

• Non-technical support for load-in/load-out* and event control
• Securing all dates, times, performers
• Getting all necessary approvals from campus support departments
• Arranging for Event Security via KSU Public Safety
• Signing contract with MDG agreeing with KSU policies and procedures
• Accepting financial responsibility for any needed rental equipment, fees, and security

* Delivery, set-up, break-down and removal and returning the facility to its original configuration.

Waiver
Event sponsors are required to obtain waivers for off campus visitors when applicable. Waivers can be obtained by contacting KSU Division of Legal Affairs. For example, a waiver is needed for 5k run participants. If you are unsure if your event will require a waiver, contact Legal Affairs.