Graduate Policies and Curriculum Committee

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GPCC Policies and Procedures

Major Changes and New Proposals:

  1. Proposals are to be submitted on the appropriate forms.
  2. Proposals must be submitted to the committee chair via e-mail ( a minimum of two weeks before the date of the first reading.
  3. An executive summary must accompany the proposals upon submission to the committee chair (a minimum of two weeks before the date of the first reading).
  4. Each proposal must be submitted as an electronic attachment either as a Word document file or a portable document format (pdf) file.
  5. Proposals will be posted to the GPCC web site.
  6. The original and signature page can be delivered to the committee chair through campus mail or hand delivered at the time of the first reading.
  7. A representative from the department submitting the proposal must be present at the first and second readings or the proposal will be tabled.
  8. Proposals without the proper signatures and those that are not in the correct format will be tabled.
  9. All proposals must have the first reading completed before or during the last February meeting (with the second reading on or before the last March meeting), in order to be included in the following year’s catalog.

Committee Actions:

  1. Actions require a quorum of voting members (8; there are a total of 14 voting members—10 faculty; 3 administrators; 1 student).
  2. A simple majority approves an issue.
  3. Format of meetings will be:
    • Approval of Agenda
    • Approval of Minutes of previous meeting
    • Introduction of individual agenda items
    • Motion to approve item (formally opens discussion of item)
    • Discussion of item
    • Motion to accept item
  4. When the floor opens for motions, voting and non-voting members can make a motion.
  5. Motions require a second (voting and non-voting members can second a motion).
  6. For motions to be approved, a simple majority of voting members is required.

Committee Member Expectations:

Committee members are expected to review the agenda and proposals prior to each meeting and be ready to discuss agenda items and make appropriate motions. The agenda will be posted and announced one week before the meeting. Members may contact presenters if they have questions about an agenda item/proposal.

Minor Changes to Programs:

  1. Minor changes to existing programs consist of:
    1. Changes to program admissions standards
    2. Changes/clarifications/corrections to the program’s catalog description
  2. Minor program changes can be presented in memorandum form, and approved by the GPCC with a single reading.

Minor Changes To Courses : EZ Form

  1. Minor changes are defined as a change to one of the following
    • change to the title of a course
    • simple editing changes to a course description
    • course deletions
    • course numbering changes
  2. Multiple changes to any combination of title, numbering, or description DO NOT constitute a Minor Change, and must go through the full proposal approval process.
  3. Changes that appear to be more than simple editing changes must go through the full proposal approval process (committee chair discretion).
  4. Proposals that meet the criteria as being minor changes are exempt from the two-week submission prior to the first reading rule.




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