3.2. Senate and University Council Structure
The elected shared governance bodies will serve a primary role for initiating policies and procedures germane to their unit and the administrative bodies will be primarily responsible or implementation of policies. However, the administrative bodies will provide feedback on matters that are directly relevant to their areas of responsibility. For example, although tenure and promotion policies are the primary domain of the faculty senate, the Deans Council and Chairs and Directors Assembly may provide input into policies initiated through the faculty senate.
Two strategies will be employed to promote the widest form of shared governance. First, a representative (liaison) from each of the shared governance bodies will be assigned to meet with each shared governance body. Second, the university will hold at least one open forum each semester during which the respective shared governance bodies will report on all shared governance initiatives currently operating in the respective bodies as illustrated below.
To facilitate communication among the Senates and Councils, each of those representative bodies elects a liaison to the other and each liaison participates in the meetings of the other senate as a non-voting member. Senators on the Faculty and Staff Senates are elected for three-year terms in order to have sufficient time to learn their roles, understand the issues before them, and contribute to constructive recommendations for change and improvement. The President and Vice President/President-elect of each of these senates will be elected by the senate’s voting membership from the pool of eligible senators. The membership and elections of the Student Government Association are described elsewhere in the Constitution for Student Government at KSU. http://kennesawstate.wix.com/html_sga#!untitled/mainPage.
The University Standing Committees are also vital components of KSU’s shared governance system. Their work is defined in greater detail below and they have advisory roles to particular university administrators. Each standing committee is also assigned either to the University Council or the Faculty Senate for general direction and support as needed. Those two bodies will periodically review the activity and productivity of their assigned standing committees and take appropriate action to reactivate or abolish unnecessary standing committees.
University Committees Definitions
A standing committee may be either permanent or temporary (ad hoc). An ad hoc standing committee is formed on an as-needed basis by the Faculty Senate Executive Committee, by the Faculty Senate, or by the university President. If the university President forms a standing committee, the Faculty Senate shall be notified of its title, purpose, membership makeup, names of members, and status as either ad hoc or permanent. The Staff Senate, the Student Government Association, or any administrator may request the Faculty Senate to form a standing committee. If the proposed committee impacts primarily the staff or the students or both, the administrator shall first go to those shared governance bodies with the proposal before going to the Faculty Senate.
An ad hoc standing committee has an end-date and studies and/or addresses a temporary issue, need, or project. The term “taskforce” may also be used to refer to an ad hoc standing committee, particularly when the committee contains external members selected from outside the campus community.
A permanent standing committee addresses a long-standing need. These standing committees meet at least once by the end of September, unless the committee is “called as needed”. The make-up of these committees consists of Teaching Faculty (TF), Research Faculty (RF), Administrators (AD), Staff (SF), and Students (SD), as appropriate to the purpose of the body.
- Elections for standing committees will be held in the spring term, and service will start immediately or in the fall term, as appropriate. Elections will take place consistent with department, college, or university guidelines.
- After elections, the new members will immediately choose a chair from their group.
- The chair of a standing committee sets the dates and times of the standing committee meetings.
All standing committees (permanent and ad hoc) report annually to the Faculty Senate or to a designee of the university President, as appropriate.
- Every standing committee chair shall present a list of its members to the Faculty Senate Vice President/President-elect at the beginning of the fall term no later than 31st October.
- Every standing committee chair shall present the information on the Standing Committee Annual Report Form to the Faculty Senate Vice President/President-elect by the 1st May. This form is available on the Faculty Senate website.
- Every standing committee chair shall monitor its website with the minutes of meetings and other relevant information.
- Every standing committee chair shall provide the Faculty Senate Vice President/President-elect the name of a liaison from the standing committee to the Faculty Senate and/or the Staff Council, as appropriate.
- Every standing committee shall meet not less than once each academic year.
A. University Bodies
General Faculty Council, GFC (ad hoc, called as needed) — assigned to the Faculty Senate and advisory to the Faculty Senate, the Provost, and the university President.
- Purpose: The General Faculty Council is comprised of all the teaching faculty of KSU and meets when necessary, e.g., in the unusual event of an appeal of a decision by the Faculty Senate.
- Membership: The General Faculty Council is comprised exclusively of full-time tenure-track, non-tenure-track and temporary faculty who are not considered to have “ex-officio” faculty status in the Board of Regents Policy Manual (126.96.36.199-3) or who have not accepted an administrative position. The Part-Time Faculty Council department representatives are considered individual members of the General Faculty Council; otherwise, part-time faculty are ex-officio members of the General Faculty Council.
- Meetings: The Faculty Senate President as an individual or a majority of the FSEC may call a meeting of the General Faculty Council; alternatively, 33% of the Faculty Senate may call for a meeting of the General Faculty Council up to twice per year. The Faculty Senate President presides over a General Faculty Council meeting according to Robert’s Rules of Order.
Part-Time Faculty Council, PTFC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate.
- Purpose: The Part-Time Faculty Council is comprised of part-time faculty representatives elected by departments with 10 or more part-time faculty, subject to the approval of the respective chair. Departments with less than 10 part-time faculty may offer the same opportunity to their part-time faculty, but they are not required to do so. The Part-Time Faculty Council advises the Faculty Senate Executive Committee and the Provost. The President of the Part-Time Faculty Council will represent that body in the Faculty Senate as a full voting member with the same rights of participation as a Senator representing an academic department.
- Membership: Elected representatives of participating departments who are employed by KSU as part-time instructors. If a member elected in the fall is not employed in the spring semester, the department will offer its current part-time faculty an opportunity to elect a new representative during the first four weeks of the spring semester, or by the time of the first meeting of the Part-Time Faculty Council, whichever comes first.
- Meetings: The Part-Time Faculty Council will meet at least twice each semester.
Chairs & Directors Assembly, CDA (permanent) – advisory to the VPAA/Provost
- Purpose: This committee serves as a think-tank for chairs and directors to meet as a group and discuss concerns relevant to chairs and directors and to advise (give feedback) to the Faculty Senate and/or the VPAA/Provost on shared governance policy proposals.
- Membership: all Chairs of Departments and Directors of Schools.
- Meetings: To be determined by the Assembly.
Staff Senate, SS (permanent) – Advisory to the Office of the President
- Purpose: This senate serves as a think-tank for staff to meet as a group and discuss staff concerns and opportunities and give advice (feedback) to the president on shared governance policy proposals.
- Membership: The Staff Senate Committee is composed of members who are elected to represent a major administrative divisions of the university. Each division’s representation is determined according to the size and complexity of its staff. Eligibility to vote and serve on Staff Senate Representative is restricted to the full-time staff. Staff senators serve a three year term.
- Meetings: To be determined by Staff Senate.
Administrators Council, AC (permanent) – Advisory to the Vice President for Operations
- Purpose: This council serves as a think-tank for administrators to meet as a group and discuss administrative concerns and opportunities and to advise (give feedback) to the VPO on shared governance policy proposals.
- Membership: eight Administrative Representatives; three elected at large (President, Vice President/President-elect, and Secretary) and one each from Academic Affairs, Student Affairs, UITS, Operations, and University Advancements & President’s Reports divisions.
Only full-time employees with an exempt professional status and mid-management level responsibilities and have director status or below may vote on the eight Administrative Representatives or serve as an Administrative Representative. The term of service is for three years.
- Meetings: To be determined by Administrators Council.
B. List of University Standing Committees
Standing committees are assigned to a governance body and the committees also provide feedback to administrative units on campus.
Academic Standing Committee, ASC (permanent) – assigned to the Faculty Senate and advisory to the Registrar
Purpose: This committee will evaluate petitions for exemptions to academic regulations in the area of admissions, withdrawals, retention, dismissals, grade changes, graduation requirements and other matters of academic standing. The results of this work will be sent to the Provost/VPAA and Registrar.
TF 10: One elected representative from each degree granting college.
AD 5: Registrar,
Director of Financial Aid,
Director of Undergraduate Admissions,
Representative from the Chairs and Directors Assembly.
Ad Hoc Grievance Oversight Committee (ad hoc, called as needed) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Provost/VPAA
Purpose: Created on an as needed basis.
TF 6: three faculty senate representatives, and three alternates elected by the Faculty Senate.
AD 4: two chairs, one principal and an alternate elected by the Chairs and Directors Assembly; two deans or assistant deans, one principal and one alternate elected by the Deans Council.
Athletics Board, AB (permanent) — assigned to the University Council and advisory to the President
Purpose: The primary role of the KSU Athletics Board serves as an advisory group to the President of the University concerning the intercollegiate athletics program, including providing oversight on strategic and budget planning and implementation, and reviewing policies and practices of the department to assure they comply with NCAA regulations, and sustain the academic integrity of the university. The Athletics Board also reports, at least annually, to the university council and to other university shared governance bodies as requested and as schedules permit.
Membership: Teaching faculty and administrators must constitute at least a majority of this body, and at least a majority of the Athletics Board Executive Committee.
TF 14: one appointed by the university President serves as chair of the board;
Faculty Athletics Representative to the NCAA (FAR);
A permanent faculty per each degree granting college, elected by the senators of the college;
Representative from College of Continuing Education & Professional Development,
Chair of the department of exercise science and sport management
AD 3: Director of Athletics;
Vice President for Student Affairs;
Vice President for Operations.
SF 1: staff senate representative
SD 2: two students appointed by the Student Government Association; one male, one female, with both reflecting student athlete status.
Alumni based on availability.
Trustee based on availability.
Meetings: This board must meet at least once each regular academic semester.
Community Development Committee, CDC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate, the Staff Council, the Student Government Association, the Provost/VPAA, and the university President
Purpose: This committee serves as a Community Building entity that plans and administers social activities for the campus to enjoy for the purpose of team-building and the Building Committee makes it fun!
Membership: 3-5 Staff Senate members
3-5 at large members from the campus community. The total membership of this body must always be an odd number
Meetings: Meets at least once each semester.
Distance Learning Advisory Committee, DLAC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Provost/VPAA
Purpose: This committee serves as a think-tank for and oversight body of the Assistant Vice President for Technology Enhanced Education. This committee serves as a think-tank for and oversight body of all university policies and practices concerning recruitment, retention, progression, and graduation of students. The committee exists to ensure the academic rigor of and faculty autonomy over the curriculum delivered to the students. The committee also exists to serve specific groups of students that require individualized service, e.g., transfer students, first-year students, commuting students, residential students, adult-learners, non-traditional students, etc.
TF 20: Two representatives each from all degree granting colleges.
Representative from Distance Learning Center (non-voting).
Meetings: A least once per semester.
Diversity & International Faculty/Students Committee, DIFSC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Chief Diversity Officer
Purpose: This committee functions as a think-tank for and oversight body of the Chief Diversity Officer. This committee also serves as a social and policy space for international faculty and students to plan events and policy proposals that enhance the international visitors’ experience at Kennesaw State University.
TF: One from each degree granting college
One library faculty
One representative from the Deans’ Council
One representative from the Chairs’ and Directors’ Assembly
One representative from the SGA
Meetings: Once per semester
Education Abroad Advisory Committee, EAAC (permanent) — assigned to the Faculty Senate and Advisory to the Director of Education Abroad and Exchange Programs
Purpose: The Education Abroad Advisory Committee of the Faculty Senate (EAAC) collaborates with the Education Abroad Office and the Division of Global Affairs as an advisory and decision-making committee to review education abroad program proposals and to make policy recommendations for Education Abroad campus-wide. The EAAC works collaboratively with the university’s academic colleges and departments, and the Education Abroad Office to support programmatic development and program quality through the review of program proposals and associated policies.
TF 10: tenured, tenure track or full-time permanent faculty, one elected from each degree granting academic college. Faculty elected to serve on this committee should have demonstrated previous involvement and commitment to Education Abroad and/or Global Learning. Membership is based on the following guidelines:
Faculty will serve staggered two-year terms based on Academic Years so that the composition of the committee will have a mix of experienced and new members.
Two-year committee membership cannot be renewed for a second consecutive term.
Ex Officio Members
TF 1: A faculty member from the Department for Foreign Languages. This is a non-voting role and does not replace the CHSS voting faculty member. This person is elected by the Department of Foreign Languages.
AD 7: The Director of Education Abroad and Exchange Programs
The Assistant Director of Education Abroad and Exchange Programs
A representative from the Education Abroad Advising Team
A representative from the Division of Global Affairs
An Administrator from the Division of Student Affairs
An Administrator from Enrollment Services
An Administrator from the Office of Diversity and Inclusion
Campus administrators as recommended by the Director of Education Abroad and Exchange Programs.
Additional study abroad advisors from the Education Abroad Office or other ex-officio.
These roles are all non-voting and are either selected by the Education Abroad Office based on their involvement in education abroad programs, or they are appointed by their respective departments, with the exception of the ex-officio faculty member, who is elected
The Director of Education Abroad Exchange Programs leads and chairs this committee in an ex officio capacity
This committee will routinely meet in August to review education abroad program proposals, and to review policies and procedures as well as new initiatives on the following schedule:
October – General Meeting
December – General Meeting
February – General Meeting
April – General Meeting
Additional meetings may be called as necessary but are not anticipated.
It is recommended that each academic college have a global affairs committee that will approve programs within their colleges based on academic/disciplinary requirements (academic rigor and contact hours), and ensuring the proposal meets any other criteria established by the respective college.
Program proposals approved by the colleges are submitted to the EAAC by the committee’s deadline and evaluated primarily on completeness of proposal, risk management, financial planning/budgeting, and safety. Additional considerations are program innovation and design, diversity, and previous program success. Final course approvals are subject to the normal policies and procedures of the university.
Elected faculty representatives will serve as the primary reviewers and policy decision-makers leading discussion of proposals from their College. Faculty will not review their own programs.
Following review, the committee’s recommendations based upon the above criteria will be reported to submitting faculty, on behalf of the committee. The proposal notification categories are as follows:
- Approved with Revisions
- Revise and Resubmit
Proposals designated for revision still need to receive final committee approval and meet all necessary criteria prior to program promotion or enrollment
The committee will review the criteria each year in order to make recommendations for any revisions to the program proposal process. All criteria and internal policies will be posted on DGA’s website and will be updated as needed. All meeting minutes will be posted to the DGA website
The committee will discuss and vote on policies and procedures on a rolling bases as needed based on new institutional initiatives, best practices in international education, and topics introduced as a result of previous program area of opportunity.
Faculty Awards Committee, FAC (permanent) — assigned to the Faculty Senate and advisory to the Provost/VPAA
Purpose: This committee functions as the think-tank for and oversight body of the university awards process.
TF 10: One teaching faculty from each degree-granting college elected by the college’s representatives in the Senate.
Meetings: Will meet at least once each year.
Faculty Development Committee, FDC (permanent) — assigned to the Faculty Senate and advisory to the Provost/VPAA
Purpose: This committee functions as the think-tank for and oversight body for all faculty development programs.
TF 10: One teaching or research faculty from each degree-granting college elected by the college’s representatives in the Senate.
Meetings: Will meet at least once each semester.
Faculty Handbook Committee, FHC (permanent) — assigned to faculty senate and advisory to the Provost/VPAA
Purpose: Maintain the most recent/up-to-date and approved version of the Faculty Handbook and incorporate any future approved changes to the handbook that went through the shared governance process.
TF 1: One member of the Faculty Senate Executive Committee
AD 1: The Associate Vice President for Faculty
Meetings: As needed to ensure an up-to-date and correct Faculty Handbook; this body will meet at least once every academic year.
Faculty & Staff Evaluation Process Review Committee, FSEPRC (permanent) — assigned to the Faculty Senate and advisory the Provost/VPAA
Purpose: The FSE Process Review Committee (FSE-PRC) shall serve as an advisory body to the Provost/Senior Vice-President for Academic Affairs in the regular implementation of the Faculty and Staff Evaluation of the Managerial Effectiveness of Academic Administrators (FSE). Additionally, the FSE-PRC shall solicit input from stakeholders and review the entire FSE process no less than once every five years.
- The Faculty Senate Executive Committee (FSEC),
- 1 representative from the Staff Senate,
- 1 representative from the Administrative Senate,
- 2 representatives from the Dean’s Council,
- 2 representatives from the Chairs’ & Directors’ Assembly
- A member selected by the Faculty Senate (but not necessarily a Senator) who is well informed about the evaluation process and can provide “institutional memory” regarding the evolution of the review process (two year term),
- the Faculty Executive Assistant to the President,
- the FSE-PRC chair
Representatives from the Staff and Administrative Senates should hold positions in Academic Affairs. The FSE-PRC shall be chaired by a tenured member selected by the FSEC. That individual may be a member of the FSEC, but need not be. The Chair will be responsible for notifying FSE-PRC members of their responsibilities and for managing meetings and FSE reviews. In addition to these tasks the Chair will partner with the assigned administrator in Academic Affairs to facilitate the overall Administrative Evaluation process. In particular, the Chair will work with College and Department FSE Review Committees to ensure that committee members have been identified and reported to college election officers as well as Academic Affairs. In concert with the assigned administrator, the Chair will also see to it that current FSE procedures are made available to the review committees and will answer questions from them regarding such procedures and processes.
Procedure: All changes made in Administrative Evaluation Process since its initiation shall be reviewed by all three Senates in light of the experience of the reviews to date, and all future changes in the administrative review process recommended by the FSE-PRC (or by any other body) shall be vetted by the Staff Senate, Administrative Senate, and Faculty Senates before submission to the Provost/VPAA for implementation.
Economic Development and Community Engagement Committee, EDCEC (permanent) — assigned to the Faculty Senate and advisory the Vice President for Economic and Community Development
Purpose: This committee functions as a think-tank for and an oversight body of the Vice President for Economic Development and Community Engagement. This committee ensures faculty input on the university strategies for economic engagement, community engagement, and governmental relations.
Membership: One teaching faculty from each degree-granting college
Meetings: Once a semester
General Education Council, GEC (permanent) — assigned to the Faculty Senate and advisory to the Undergraduate Policies and Curriculum Committee
Purpose: The General Education Council serves as an advocate for and facilitator of the general education program on the KSU campus. It is the voice that speaks for the general education program, much as the academic departments speak for their majors. Its goal is to develop and maintain a unified, integrated, and effective general education program. The council is advisory and submits proposals to the UPCC.
Membership: The council is chaired by the Associate Vice President for Curriculum. General education coordinators are those faculty/administrators who coordinate general education activities in their respective departments and function as liaisons between those departments and the council.
TF 20: one general education coordinator from each discipline represented in the core: anthropology (appointed by chair), biology (elected), chemistry (elected), communication (general education coordinator), criminal justice (volunteer), dance (coordinator of dance), economics (appointed), English (director of composition), foreign language (coordinator of French programs), geography (appointed by chair), history (appointed by chair), mathematics (appointed by chair), music (appointed by dean), philosophy (selected), physics (appointed), political science (appointed by chair), psychology (coordinator general psychology), sociology (volunteer), theatre and performance studies (coordinator of theatre), and visual arts (coordinator of visual arts).
The coordinator of HPS 1000.
A director from the Department of First-Year Programs (either the Director of the First-Year Seminar or the Director for Learning Communities).
One representative elected from the Bagwell College of Education.
Graduate Policies and Curriculum Committee, GPCC (permanent) — assigned to the Faculty Senate and advisory to the Vice President for Research and Dean of the Graduate College.
Purpose: This committee will receive graduate course and program proposals from colleges and departments and insure their compliance with university policies and goals. This committee will also approve changes in curriculum including the addition or deletion of courses, approval of new programs or concentrations, and changes in program requirements. The committee recommends changes in graduate policies and procedures and monitors assessment of graduate programs. Its recommendations will be directed to the Vice President for Research/Dean of Graduate College, the Provost/VPAA and the President for their action, and to the Executive Committee of the Faculty Senate for its use in monitoring the activities of this committee. The committee also makes recommendations regarding the curriculum development and review process to the Faculty Senate.
TF 20: two faculty members with full provisional graduate faculty status elected by graduate faculty from each degree-granting college with graduate programs. No more than one of the elected faculty members from each college may be a graduate program director or graduate program coordinator.
AD 3: the Vice President for Research/Dean of Graduate College;
An elected librarian;
The Registrar or his/her appointed designee.
SD 1: one graduate student elected by the Graduate Student Association.
All graduate program directors
The Director of Graduate Admissions.
A representative from Academic Publications.
A representative from Enterprise Information Management.
Information Technology Advisory Committee, ITAC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Vice President for Operations
Purpose: The purpose of the ITAC Committee is to advise the chief information officer on planning and policy issues concerning use of information technology, increase/facilitate communication between the CIO and IT users, and provide support for the teaching mission at KSU through appropriate use of technology to improve learning. All members of the faculty, staff, students, and administration of KSU who have an interest in information technology are invited to join one of the three subcommittees (i.e., Academic Subcommittee, Administrative Subcommittee, and Student Subcommittee). The three subcommittees will meet four times a year, twice during fall semester, and twice during spring semester.
Membership of the Executive Committee:
TF 10: one representative from each degree-granting college, with IT background/interest;
AD/SF 4: one administrator or staff member elected from each of the following units: business and finance, student affairs, advancement and development, and academic affairs.
SD 4: four students elected by the Student Government Association.
Ex officio (nonvoting):
CIO; any other members of University Information Technology Services
The executive committee of ITAC will meet monthly from August through May (with the exception of December).
Institutional Review Board for Research with Human or Animal Participants, IRB (permanent) — assigned to the Faculty Senate and the Vice President for Research.
Purpose: This committee is charged with the prior review and approval of all research involving human participants that is conducted under the auspices of Kennesaw State University. The committee will be responsible for ensuring that all research involving human participants complies with the Department of Health and Human Services regulations for the protection of human participants.
A complete description of the policies and procedures of the committee is found in the Kennesaw State University Assurance of Compliance with the Department of Health and Human Services Regulations for Protection of Human Research Participants (on file in the office of academic affairs and the library).
AD 2: The Vice President for Research/Dean of Graduate College; Associate
Dean for Grants and Contracts.
TF 10: appointed by the VPR/Graduate Dean in consultation with college deans, for staggered three-year terms. Faculty will have diverse backgrounds as required to promote complete and adequate review of research activities covered by this assurance. Faculty will have the professional competence necessary to review the specific research activities that will be assigned to it. At least one faculty member appointed will have scientific research experience.
Community 2: volunteer appointments to be recommended by the President, Provost/VPAA, Vice President for Research/Dean of Graduate College, or college deans for staggered three-year terms. Neither this person nor the members of his/her immediate family should be affiliated with Kennesaw State University.
Each member of the IRB (except for the Vice President for Research/Dean of Graduate College, which is a permanent appointment to the IRB) will serve for a term of three-year, renewable, staggered terms, with terms running 1st August to 31st July. Should an IRB member resign prior to the end of his/her term, a replacement will be appointed for the balance of the term. The chair of the IRB is appointed by the Vice President for Research/Dean of Graduate College and serves a two-year, renewable term as chair.
Library Advisory Committee, LAC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Provost/VPAA
Purpose: This committee will serve as an advisory group to the director of the library and liaison with each college and group represented regarding library needs and issues. It will make recommendations and advise the director in the development and refinement of library policies. The results of this committee’s work will be reported to the library director, Provost/VPAA, and President.
TF 10: One undergraduate faculty representative elected from each degree-granting college;
One graduate faculty representative elected from each college with graduate programs.
AD 2: one librarian appointed by the library director;
One representative appointed by the Vice President for Operations.
SF 1: one library staff representative elected by the library staff members.
SD 2: one undergraduate student appointed by the President of Student Government Association; one graduate student appointed by the President of Student Government Association.
Committee on Committees, (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate, the Staff Senate, the Student Government Association, and the university President.
Purpose: This body is a non-policy making entity that serves to ensure an efficient procedure for routing policy deliberation through the shared governance process and the cabinet level. This body will also serve as a recorded-keeping body and a resource for individuals seeking to propose a policy change. This body also serves as a committee on committee to ensure up-to-date records of membership on the shared governance bodies and standing committees are kept and to facilitate the filling of vacancies on standing committees as they arise. The chairs of standing committees are responsible for communicating committee vacancies to the chair of the Policy Process Council & Committee on Committees.
Membership: one representative from each of the following:
Meetings: Once each semester
President’s Planning & Budget Advisory Committee, PPBAC (permanent) — assigned to the University Council and advisory to the university President.
Purpose: The purpose of this committee is:
To establish and implement a set of principles and guidelines for collaborative budgeting and long-term planning;
To review the university budget and make recommendations to the President and the President’s cabinet regarding funding priorities and budget allocations;
To make recommendations to the President and University Council regarding the long- range planning of the institution including the master plan for facilities and also planning for academic programs;
To ensure that budgeting reflects the long-term goals of the university. The committee will meet at least twice during both fall and spring semesters and as needed during summer semester. The chair of the committee will be the current President of the Faculty Senate. Members should be elected for staggered two-year terms
TF 10: one teaching faculty member from each degree-granting college selected by the senators from that college operating as a caucus;
The President and President elect of Faculty Senate (or representatives).
AD 5: one department chair elected by the Chairs and Directors Assembly,
One dean elected by the Deans’ Council;
President and President elect of the Administrators Senate;
Vice President for Research and Dean of the Graduate College;
SF 2: President and President-Elect of the Staff Senate (or representatives).
SD 2: Student Government Association President and Vice President (or representatives).
Vice President for Student Success;
Vice President for Operations;
Vice President for University Advancement;
Special Assistant to the President for External Affairs;
University Attorney and Special Assistant to the President for Legal Affairs; Athletics Director;
Chief Diversity Officer;
Faculty Executive Assistant to the President;
Executive Assistant to the President,
Associate Vice President for Academic Affairs,
Associate Vice President for Financial Services,
Chief Financial Officer for Capital Fundraising,
Director, Office of Budget and Planning;
Academic Fiscal Affairs Manager.
Public Safety, Parking, and Transportation Advisory Committee, PSPTAC (permanent) — assigned to the University Council and Vice President for Operations
Purpose: This committee will serve to advise the Vice President of Operations, make recommendations for improvements and fee increases, and reflect campus opinion regarding parking and transportation and on all matters related to public safety at KSU, including but not limited to:
- Crime and Crime Prevention;
- Facility Security (including CPTED);
- Traffic & Pedestrian Safety;
- Substance Abuse (Alcohol and Other Drugs);
- Emergency Preparedness; and
- Other concerns, as directed by the Vice President of Operations.
The committee is also charged with reviewing and making recommendations to improve operations all constituents to include; Students, Faculty, Staff, Guests, and Long-term Visitors. The results of this committee’s work will be reported to the Executive Director of Auxiliary Services, the AVP for Operations, the VP for Operations, University Council, and the President.
TF 2: Elected from full time faculty at large.
AD 2: elected by administrators’ council.
SF 2: Elected by Staff Senate.
SD 2: Appointed by SGA. The SGA representatives will serve a one-year term.
Ex-officio members as needed.
Other members who are not ex- officio will be elected to serve two-year, staggered terms, beginning Fall Semester, and may be elected to one additional two-year term.
The committee will meet at least twice during each fall and spring semester. Additional meetings will be held at the discretion of the chair.
Members will elect a Chair at the first meeting of each year. With the exception of emergency meetings, all meeting dates will be announced electronically to the KSU community at least one week in advance, and regular meetings will be open all in the KSU community. Persons who may have information or interest in an issue under consideration by the committee may be particularly invited to attend one or more meetings.
Teacher Education Council, TEC (permanent) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Dean of the College of Education
Purpose: The Teacher Education Council (TEC) is the equivalent of a college curriculum committee for all professional teacher education degrees and endorsement programs at KSU. The TEC is a standing university-wide governance committee, established to represent the entire Educator Preparation Provider (EPP) in curricular and policy matters affecting these programs. Recommendations are forwarded to the UPCC or GPCC as appropriate. The EPP includes any faculty member at KSU who identifies with or wants to contribute to teacher preparation and formally joins one or more of the professional teacher education program groups (e.g., elementary, middle grades, secondary, P-12).
Membership: Membership on the TEC is representative of all degree programs, several significant academic support functions, students at the basic and advanced levels, and the world of practice:
TF 14: elected from those Degree Programs with a primary affiliation to EPP graduate and undergraduate degree programs by program faculty.
Academic Support 6: Representatives from;
Center for Field Experiences,
Impey Teacher Education Advisement Center,
Educational Technology Center;
Bagwell College of Education Dean’s appointees to represent multicultural perspectives, technology, and teacher education assessment.
SD 6: four undergraduate and two graduate students selected by the program faculty.
Alumni/Practicing Professionals 5:
Middle grades teacher,
P-12 administrator selected by program faculty.
EPP department chairs.
Undergraduate Policies and Curriculum Committee (UPCC) — assigned to the Faculty Senate and advisory to the Faculty Senate and the Provost/VPAA
Purpose: This committee evaluates proposed changes to the undergraduate curriculum for consistency with university policies and goals and forwards approved proposals to the Provost. This body provides periodic reports of its actions to the Faculty Senate Executive Committee. As needed, this body makes policy recommendations to the Faculty Senate regarding the undergraduate curriculum development and review process.
TF 21: two elected from each degree granting college and one elected from the General Education Council. AD 3 a member of the Provost/VPAA office, a librarian, registrar. SD 2: two undergraduate students appointed by the President of Student Government in consultation with the Vice President for Student Affairs.
University Faculty Committee on Global Engagement, UFCGE (permanent) — assigned to the Faculty Senate and advisory the Vice Provost for Global Affairs and Chief International Officer.
Purpose: This committee will serve as an advisory group to the Vice Provost for Global Affairs & Chief International Officer and will represent their respective college/ unit concerning global interests and issues. It will make recommendations and advise the Vice Provost in the area of global engagement and strategic planning, among other duties as designated. The committee will review, measure and evaluate strategic initiatives for global engagement programing, including the Global Engagement Certification. The results of this committee’s work will be reported to the Provost/VPAA and President.
Membership: Each member shall possess a genuine interest and passion for global engagement. The representative must be ready, willing and able to represent the entire faculty of the college or unit that he/she is representing and assist in coordinating international activities within their college on behalf of the committee:
Voting Members (10)
TF 10: One faculty elected or appointed from each of KSU's 10 colleges to serve as that college's representative and global affairs coordinator. It is recommended that each college have a global affairs committee and the chair or an active member of that committee serve as that college’s representative and coordinator on the University unit that he/she is representing and assist in coordinating international activities within their college on behalf of the committee. Faculty representatives should serve terms of three-years with the possibility of consecutive renewal.
Ex Officio Members (3+)
A representative from the Division of Global Affairs
A representative from the Office of Diversity & Inclusion
Other ex officio members as recommended by the Vice Provost for Global Affairs & Chief International Officer.
C. Policy Process Council
The Policy Process Council is a collaborative and representative body that manages, monitors, and maintains institutional policies and KSU’s policy portal. While the Council has no policy making authority, its purpose is to assure the policy approval process is followed and that only policies approved through KSU’s shared governance process are made available via the policy portal.
One representative from each of the senates, councils, or offices serves on the Council as shown below. Service begins in August and is based on a renewable (or as appropriate) one-year term, in a manner determined by each senate, council, or office. The director of Planning, Policy and Performance serves as the chair.
- Office of the Provost and Vice President for Academic Affairs
- Office of the Vice President for Operations and Chief Information Officer and Chief Business Officer
- Office of the Vice President for Student Affairs
- Office of the Vice President for External Affairs
- Office of the Vice President for Advancement and Development
- Division of Legal Affairs
- Athletic Department
- Faculty Senate
- Administrators Senate
- Staff Senate
- Deans’ Council
- Chairs’ and Directors’ Assembly
- Student Government Association
- University Information Technology Services Representative, Ex officio
- Communicate and document the flow of proposed policy through the shared governance process for review and recommendation prior to presentation to the Cabinet and president;
- Manage, monitor, and maintain institutional policies to ensure that KSU’s Policy Portal is accurate;
- Provide quarterly updates informing the campus community of new policy, revised policy, and deactivated policy;
- Inform owners of KSU handbooks and catalogs of additions to or modifications of policy for inclusion in official publications and websites as appropriate.
- Policy Routing
- Policies approved by shared governance bodies and reviewed by the University Council are forwarded to the Policy Process Council.
- Council members will communicate recommended policy and solicit feedback on possible implications/impacts within their respective divisions. Consideration of recommended policy also includes implications with regard to existing regulations, Board of Regents of the University System of Georgia policy, regional accreditation requirements, and those of other accrediting or certifying bodies.
- The Policy Council provides the recommended policy to the president, who in turn will discuss it with the Cabinet, and as appropriate, the President’s Planning and Budget Advisory Committee.
- The president approves or declines to approve recommended policy based on review and comment provided throughout this process. Should a policy not be approved by the president, the director of Institutional Effectiveness notifies the policy sponsor as to why the policy was not approved so the sponsor may decide how to proceed.