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Flash Expense Summary

REQUEST A FLASH EXPENSE SUMMARY

COMPLETE OUR CUSTOMER SERVICES CHECKLIST

SAVE AND E-MAIL THE COMPLETED CHECKLIST TO:

InternalAudit@kennesaw.edu

  • We will prepare detailed listings of certain expenditures, including line graphs, for a specific period of time. Management can use the summaries to evaluate the appropriateness and reasonableness of their expenditures.
  • A team meeting will be held at the beginning of the Flash Expense Summary to discuss the objectives/scope of the review and at the conclusion of the assessment to discuss the results.
  • A Flash Expense Summary is NOT an audit.
  • A Flash Expense Summary report showing the results will only be issued to the departmental manager and their supervisor.
  • An Advisory Services Report will be issued to KSU executive management and the Board of Regents; however, the primary purpose of this report is to commend you for requesting the Flash Expense Summary.  This report will not contain information about the results of the summary.
  • Examples include:
    1. Trend analysis on expenditures by account and month/year to identify variances.

    2. Summary of expenditures made in the last 2-3 fiscal years.

    3. Summary of prior expenditures after a change in leadership.

    4. Summary of expenditures made in the last month(s) of the fiscal year(s).

    5. Analysis of petty cash transactions by expenditure to identify trends.

    6. Analysis of specific vendor payments to determine validity and if properly supported with documentation.

    7. Identify vendors with post office box addresses, same addresses, multiple addresses, no telephone numbers, no web sites, or with employee addresses, names, or telephone numbers.

    8. Summarize official business travel taken over holidays and weekends.

    9. Identify duplicate reimbursements from purchase orders, travel advances, P-Cards, and travel vouchers.

    10. Analyze travel expenditures by employee over a period of time and identify trends and variances.

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This page was last updated on 11/26/2013.  
 
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