Minutes from the General ITAC Meetings

Minutes from the General Meetings of the
Information Technology Advisory Council
January 14, 1997

ITAC MINUTES

January 14, 1997

Present: Eloise Laster, Ralph Walker, Dennis Curman, Michael Glosup, Pinder Naidu, Melissa Fowler, Lectra Lawhorne, Steve Scherer, Karl Aldag, Debbie Head, John Ouyang, Jeff Crabtree, Betsy Robertson, Lynn Samples, Susan Barrett, Bob Williams, Genie Dorman, Terry Faust, Harry McGinnis, Herb Davis, Patrick Taylor, Vanice Roberts, Gary Lewis, Tina Straley, Janice Sanders

Tina Straley began the meeting by opening the floor to discussion on the proposed telecommunications policies. Gary Lewis asked if the guidelines should not be pulled from the policies since the policies need to be approved by the Senate and guidelines do not. There was general discussion regarding this, and it was agreed that the guidelines should be separate (sections 2, 3, 4, and 5) and that a statement in the policies should state that the guidelines must be followed.

Other suggested changes were 1) where specific positions and offices are named add the phrase "or other designated office, etc.") so that changes and subsequent approvals could be avoided, 2) in sections 3 and 4 of Guidelines for All Pages, third paragraph, change to read "Guidelines for all pages should include those listed above plus the following:", 3) on page 2 change sentence to read "using a computer not directly assigned to you without prior authorization. . . .", 4) add to basic policy statement on first page sentences about "frivolous use of telecommunications equipment," 5) change statement about "academic dishonesty" to "academic honesty."

The motion was made and seconded to accept the changes to the draft document as discussed. This was approved. The updated draft will replace the one now on the Internet and will be sent to the Senate for its approval. Notice will be sent to campus via e-mail after the Senate approves the document. The request will be made of the Senate for the document to be the University guidelines for the use of telecommunications until final approval is given.

Karl Aldag was introduced and welcomed to campus and to ITAC. As the new director of the restructured IRC, which is now the Presentation Technologies Department, Karl briefly outlined the directions PTD would be headed: (1) Revamping some of our classrooms so that they could handle all kinds of presentation technology and equipment (3 large classrooms and 3 smaller ones initially), (2) workshops and training will be planned for faculty, staff, and students to use equipment, software, other presentation resources, etc., (3) working with those involved with planning new buildings so that the needed technology will be in place and not have to be added at a later date and at an increased cost. Karl asked the committee to communicate to faculty and staff to let him know what is needed and wanted in the area of PTD so that he can plan appropriately.

Steve Scherer reported that the Total Training Environment (TTE) Lab will be ready to open January 17. Already, there are at least 50 workshops and training sessions planned. A draft of the TTE Lab Policies & Procedures was passed out to everyone. It was suggested and agreed that at the next ITAC meeting (February 18) that the committee would get a tour of the new lab. Please mark your calendars to meet in Pilcher 243 first for a tour, and then the meeting will move to WB 111 to continue.

There was some discussion about Academic Computing's goal to upgrade everyone on campus to 486 computers. Betsy Robertson asked about those areas using Macintosh equipment, and Steve said he would look into it. It was suggested that ITAC members communicate to their departments the need to prioritize computer equipment needs and have them ready to submit to Dr. Scherer in the spring.

Dennis Curman asked about where we stood with our technology fee request. Dr. Straley pointed out that we need to modify our proposal and be more specific with what our plans are for the fee, and submit it again.

Dr. Scherer also reported that Earle Holley's office (Business and Finance) is looking into the use of electronic forms. A demonstration has been scheduled and more information will follow after Mr. Holley's office has seen the demonstration and gathered more details.

The meeting adjourned.

Submitted by Janice Sanders

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