Copyright Management Center

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Special Issues - Distance Learning

The University System of Georgia supports instruction with electronic services such as Desire2Learn or BlackBoard. The primary function of these services is to assure that students and teachers will have timely access to course-related resources. Course materials authored by professors, such as syllabi, lecture notes, or exams, may be made available on electronic services. The following standards apply to use of copyrighted works for electronic services:

  • Instructors are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work on an electronic service requires permission or qualifies as a fair use. If relying upon the fair use exception, instructors must complete a copy of the fair use checklist before including material an electronic service.
  • Inclusion of materials on electronic services will be at the request of the instructor for his or her educational needs.
  • Materials made available on electronic services should include a citation to the original source of publication and a form of copyright notice.
  • The instructor, library or other unit of the institution must possess a lawfully obtained copy of any material submitted for electronic services.
  • Access to course material on electronic services should be restricted by password to students and instructors enrolled in and responsible for the course. Access should be terminated as soon as the student has completed the course.
  • The instructor should check to see whether materials to be used for electronic services are available through an electronic database or are otherwise legally available. If so, the instructor should provide a link rather than scanning and posting the material.
  • Material available on electronic services should no longer be made available to the students through that service at the conclusion of each semester.
  • Institutions at the University System of Georgia will impose no charge to students for access to materials on electronic services.


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Kennesaw State University
Sturgis Library
385 Cobb Ave. NW, MD1701
Kennesaw, GA 30144
Phone: 470-578-6248