Academic Standing Appeals

It is the responsibility of the student to submit a complete Academic Standing Appeal packet to the Office of the Registrar by the deadline posted above. Packets received after the posted deadline will be deferred to the next appeal meeting.

Appeal Deadline Dates

All appeals must be submited by NOON of the deadline below:

  • October 24, 2014
  • January 5, 2015
  • March 6, 2015
  • May 18, 2015
  • June 26, 2015
  • August 7, 2015

The next committee meeting is scheduled for November 2014. Written responses to your appeal will be emailed and mailed through the USPS two to three business days after the committee reviews the appeal.

In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned.

 

Complete Packet Details

A complete Withdrawal After the Deadline Appeal packet consists of the following items:

  • appeal form completed and signed by the student (type written / ink)
  • explanation of failure to withdraw by deadline (type written)
  • instructor form completed for each class appealed
  • additional documentation (medical or family related circumstances that you wish to have considered in this appeal)
A complete Dismissal Appeal packet consists of the following items:

  • appeal form completed and signed by the student (type written / ink)
  • type written appeal for consideration
  • additional documentation (medical or family related circumstances that you wish to have considered in this appeal)

Appeals Forms

The following are available in the forms library on the Registrar website.
  • Academic Standing Committee Appeal - Withdrawal After the Deadline
  • Academic Standing Committee Appeal - After Dismissal

Academic Appeal Information and Procedures

Students may appeal for a hardship withdrawal when non-academic emergency situations occur which prevent them from completing their course work (e.g. severe medical problems, traumatic events/circumstances) causing a student to miss numerous classes.  Hardship withdrawals are subject to the following restrictions:

  • Students are not eligible for hardship withdrawals in a course in which they have completed the course requirements (e.g. taking the final exam or submitting the final project).
  • Student must submit an academic appeal no later than one academic year after the semester in which the courses were taken.  Generally, the academic standing committee will not consider an appeal after one year after the semester in which the course was taken.

Typically, non-academic hardships tend to fall into one of three categories: medical, personal, and financial.  Partial withdrawals are rarely granted unless there is a compelling reason for such requests.  If a student is requesting a partial withdrawal, a clearly outlined explanation as to how and/or why the non-academic emergency impacted only a portion of the studies must be stated and documented.

The appeal process is not the appropriate venue to resolve or petition academic matters (e.g. grades). Such concerns must be addressed in the respective department, school or college. In addition, the appeal process is not a means to drop classes after the mid-point, to remove unwanted grades, or prevent resulting academic/financial aid actions (satisfactory academic progress).

Late and Incomplete Appeal Packets

  • Appeal packets received after the appeal deadline will be deferred to the next appeal meeting.
  • Incomplete appeal packets will not be accepted.

Personal Statement

In addition to completing the appeal form, a student is required to write a personal statement of the hardship.  The statement is a narrative, to explain and convey the non-academic emergency or hardship to the Academic Standing Committee.  It is essential that accurate details about the circumstances surrounding the hardship are included such as date(s) of the emergency, and an account of how the situation specifically prevented the student from completing the course work.

Documentation Requirements:

Medical (e.g. physical or psychological emergencies)

Type-written correspondence on office letterhead from a physician, psychologist, psychiatrist, or any licensed healthcare professional should be submitted as part of your documentation.  The letter should include the dates for which you were under the doctor’s care, a statement of how your illness/condition interfered with the completion of your coursework and the name, title and signature of that individual.  Notes on prescription pads, appointment slips, and or medical consultation forms are not acceptable in lieu of a doctor’s letter.

Personal (e.g., death in the family, family crisis, etc.):

All family emergencies require official and/or notarized forms, documents or correspondence from a state agency, a governmental entity or reputable business.  For example, death of a close family relative requires a death certificate and/or obituary with the name date of the publication.

Financial (e.g., loss of sole-supporting job, head of household challenges, mandatory job changes):

Financial emergencies require the student’s employer or supervisor to document the mandatory change(s), the date of the change, and the organizational representative who can verify the circumstances of the job change, preferably a human resources professional.

What is NOT appropriate for Appeal to the University Academic Appeals Committee:

  • Academic grievances concerning the grade itself.  Consult the academic catalog for the appropriate grade appeal
  • Issues related to financial aid and Satisfactory Academic Progress (SAP)
  • Requesting removal of W’s from the record

Withdrawal Appeal Instructions

The following items are needed to complete the appeal:
  • A completed Academic Standing Appeal for Withdrawal form. Be sure to pay strict attention to completing the section that includes course numbers from which you are withdrawing.
  • A type-written personal statement limited to one page explaining the non-academic situation.  This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your withdrawal appeal.  Be sure to include any and all dates that relate to the hardship.
  • Official documentation that supports your personal statement (see Documentation Requirements).
  • For partial appeal requests, include justification and documentation of why only the identified courses were impacted.
  • A completed and signed Instructor Form for each course being appealed.

Dismissal Appeal Instructions

The following items are needed to complete the appeal:
  • A completed Academic Standing Appeal for Dismissal form.
  • A type-written personal statement limited to one page explaining the non-academic situation.  This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your appeal to readmit.  Be sure to include any and all dates that relate to the hardship.
  • Official documentation that supports your personal statement (see Documentation Requirements).

The Appeal Process

A complete appeal packet must be received in the Office of the Registrar or faxed to 470.578.9097 no later than the posted deadline.  See deadlines posted at the top of this page for dates.  Questions should be directed to 770.423.6200 or emailed to academicappeal@kennesaw.edu.

Incomplete, illegible or handwritten appeal packets will not be addressed by the Academic Standing Appeal Committee.  Students will be notified of missing or incomplete appeal packets by email and printed letter. 

Written responses to your appeal will be mailed two to three business days after the committee reviews the appeal. Students whose Dismissal Appeals have been approved will be contacted by phone following the meeting to ensure timely readmission processes are completed.

It is important to provide a phone number and complete mailing address to receive notification of the appeal committee’s decision. 
Inquiries should be emailed to academicappeal@kennesaw.edu.