Members Present: Nancy Barnes, Ed Bonza, Barbara Callaway, Connie Crabtree, Carmen Diaz, Christi Jones, Shirley Jones, Emily Lawson (recorder for Claudia McNeal), Michael Morton, Edward Thomas, Jr., Pam Turner, Terri Lynn, Janese Thompson, Heather Hoffman, Nancy Sanders (for Angelia C. Matthews), Amy Phillips, Patty Sansom, Bruce Harding, Luetta Hassis, Traci Hubbard, Sheryl Akridge.
Members Excused: Claudia McNeal, Beverly Brasch, Curt Gerken, Nola Humphries, Rhonda Mozingo, Fee Mulkey, and Jan Wilson
Members Absent: Pam Luense, Rhonda Mozingo
Guest: Elaine Williams, Suzanne Dalton
I. Meeting called to order at 10:04 A.M by Patty Sansom
II. Mr. Earle Holley, VP of Business and Finance was present to address the council on the following topics:
A. Campus Construction Report (in regards to the following sites):
1. "KSU Place" and "University Place" (tentative names of 100% exclusive students residence halls): Several members expressed interest in lease arrangements for current non-student, staff residence. Mr. Holley informed Council that Kathy Alday would be working on non-student residence issues and that their (lease) contracts would be honored until the end of the year (2001).
2. Convocation Center would take on the appearance of an arena due to budget constraints.
3. Science and Math (Clendenon) building would have additions.
4. Significant part of parking would be lost, due to construction. Faculty and staff parking is doing well. Student parking is still challenged. Lot "A" will be going 'off-line' in the latter stages of construction. Parking is a (class) scheduling issue. 3,800 parking spaces are currently available. Members inquired about the 're-lettering' observed in the parking lots (Lot "G" has been changed to "E"). Mr. Holley expressed that he was not aware of the re-lettering.
A. Mr. Holley informed SC of the plans of other state universities regarding possible school closing on 12/31/01. He also reported that these universities suggested that 'comp time' would be used by all employees who had the time available. Mr. Holley informed SC that he would pursue (the issue further) with the KSU Cabinet.
B. Hiring Policy for November and December: Mr. Holley informed SC regarding a Hiring Freeze (during those months) due to "budgeting reasons".
C. Mr. Holley announced that KSU had begun procedures for purchasing an A.E.D. Defibulator for medical emergencies (related to heart attacks). He also informed the SC that the KSU Police department would be housing the device (and in charge of administering the procedures when request were dispatched, as needed).
D. In response to a question posed by Bruce Harding, regarding the outcome of a request for the revision of 'evaluations of supervisor' (by staff) forms to insure anonymity of the staff evaluator, Mr. Holley informed SC that the issue would be referred to the agendas of the next KSU Cabinet and Senate meetings for discussion.
III. Following a seconded motion and the vote to revise the minutes from the 8/28/01 record of 'members excused' to include David Baugher and Mike Morton, and the inclusion of confidentiality proposal the SC approved the minutes as changed.
IV. Treasurer's Report: Janese Thompson reported a balance of KSU Council Finances at $11,000.38 (detailed hard copy distributed).
V. Committee Reports
A. Social Committee: Amy Phillips Patty met with Social Committee; printed report of SC Social Comm. Calendar for 20010-2002 distributed. The first event is for October 31, fall costume contest
B. Public Relations Committee: Emily Lawson E. Lawson made a report of plans to collaborate with PR Comm. Members regarding various task for SC Conference. C. Staff Development Committee: Connie Crabtree
C. Crabtree reported 'Employee of the Month' details. The "Employee of the Month" for September will be Cynthia Elery in Nursing department. D. Baugher suggested that nominee form be linked to SC website.
VI. Old Business
A. Elections
1. Environmental committee: President's area, CIO Patty announced the nominations were needed for President's and CIO area. Christi Jones was voted for the President's area. M. Morton nominated L. Hassie and she declined. David B. nominated Rita Spisak, Patty said that she would ask Rita. B. Conference
2. Registration: Heather Hoffman Heather distributed a printed report of information needed for the conference regarding conference registration, parking and other related issues. Member expressed concerns about low registration numbers.
3. Layout and Volunteers: Patty Sansom Patty distributed a printed report. M. Morton suggested that the council ask Dr. Siegel to send a letter to Georgia college presidents to encourage registration.
4. Treasure Hunt: Jan Wilson J. Wilson reported details of Treasure Hunt.
VII. New Business
A. Master plan subcommittee - Patty asked for nominations for representatives. M. Morton and L. Hassis volunteered. It was accepted and voted for approval by the council.
Announcement: Suzanne Dalton, Dir. Of Personnel announced that Open Enrollment for Benefits would be 10/15 - 011/15/01. She mentioned that there would be changes in Tax Rules (Tax Credits) that would affect retirement plans; that on 10/10/01, new dental plans would be made available and that changes had been made with the existing plan; that the Benefits Fair would be 10/24/01 and that questions would be entertained during this event; that changes must be requested by employee and that they would not be automatically made.
VIII. Meeting Adjourned at 11:09 AM.