Supervisors Guide to Understanding the Federal Work-Study Program


Federal Work-Study is a Title IV Program designed to provide jobs for undergraduate and graduate students who demonstrate financial need. FWS gives the student a chance to earn money while attending college for personal expenses. When Kennesaw State University hires eligible students, the federal government shares the cost of the students' wages. As a FWS supervisor, your attention to KSU policy is mandatory which ensures compliance to the federal regulations. Non-compliance to federal regulations will affect KSU's continued access to the program.

In order for a student to be eligible for FWS, he/she must have a completed financial aid file for that academic year showing financial need. The student should complete the FAFSA to create a financial aid file. Determination of each student's FWS award is based upon the unmet need remaining after other financial aid is awarded. In addition to demonstrating financial need for FWS Program, a student must be:

  • enrolled at least half time (6 hours) at KSU
  • have a minimum 2.0 GPA
  • making Satisfactory Academic Progress (SAP)
  • meeting the Financial Aid Policy pertaining to Federal Regulations

The amount of funding a student is eligible to earn is posted as a financial aid award; but unlike other financial aid awards, the student only receives the award by working labor hours. Time is recorded through ADP Payroll. Payroll for the FWS student assistants are processed every two weeks. The FWS pay rate is $7.25 per hour for all student assistants.

It is the responsibility of the student and department to ensure that the amount earned does not exceed the FWS award. If the award is exceeded, the department is required to pay the excess earnings out of departmental budget funds by hiring the student as a Student Assistant. FWS students may not work more than 15 hours a week.