Student Life
     

KENNESAW STATE SGA ELECTION PACKET

Dear Candidate,

Congratulations on your decision to run for office with the Kennesaw State University Student Government Association. As part of the KSU student body, you are already an intricate part of SGA. As an officer, you have an even greater opportunity to effect positive change on the KSU campus. The first step towards becoming an SGA officer is reading through this entire page to understand the roles and responsibilities of each officer. Items included are as follows:

• Job descriptions for each SGA Elected Position
• The 2014 Election Code of Conduct
• The SGA Election Timeline
• The 2014 Election Application
• Campaign tips

As always, the Department of Student Life is here to help in any way possible. Visiting with either the Director of Student Life or the Assistant Director for Student Involvement will help you to better understand the expectations and duties of each position more thoroughly. The Department of Student Life is also a great resource to keep you informed of upcoming events you can attend to meet potential voters.

Remember, the best way for you to obtain student votes is be visible and encourage the student body to get involved in the election process. As a candidate, your job is to get the word out that the election will be fully secure and authenticated through our Collegiate Link software also known as “Owl Life” and will take place March 24-26. Be sure that you are on the ballot by getting your application to the Department of Student Life by March 3.

Best of luck with the election!

Sincerely,

C. Bernard McCrary
Assistant Director for Student Involvement
Kennesaw State University

Aaron Roberson
Student Government
Director of Press and Public Relations, Elections Chair


This is the actual SGA Election Application. Please read completely and submit the requested information.

KSU SGA Overview & General Officer Descriptions

SGA Overview
The Student Government Association at Kennesaw State University is the voice of the student body to the KSU Administration. The SGA gives input to the administration on all issues that will affect KSU students. Students have a direct line to the KSU President and his/her Cabinet through the SGA. It is the responsibility of SGA to represent all students and their interests to the administration. The SGA President, Vice-President, Secretary, and Treasurer are the elected members of the SGA Executive Board, and they coordinate all SGA activities and projects. The SGA Senate members represent various constituencies of students, bringing their voices to the table and helping SGA have an understanding of all issues.

If a student is interested in running for any SGA position, information below will be helpful in learning more about what Executive Board officers and Senate members are expected to do.

Time Commitment
Yes, it is a time commitment to serve on SGA, and each member is expected to fulfill his/her responsibilities. Executive Board meetings are held weekly, and can last up to 1.5 hours. General Session meetings (those meetings of the entire body, Executive members and Senators) are held weekly, and can last up to 1.5 hours as well.

In addition to the regular meetings, SGA members serve on internal and, sometimes, external committees. These meetings times will vary based on the schedules of those involved in the committees.

All SGA members are expected to attend SGA events and any programs sponsored by SGA. The times of these events will vary, of course, but the expectation is that all SGA members will support the organization.

Click the links below for complete descriptions. Please read all information.

Stipends

SGA members have the opportunity to earn stipends for their work each semester. Stipends are based on the amount of work each SGA member completes throughout the semester. Stipends are also based on attendance at SGA meetings and events. The MAXIMUM amounts of stipends are as follows:
• SGA President: $2,000 per semester
• SGA VP: $1,400 per semester
• SGA Secretary: $1,200 per semester
• SGA Treasurer: $1,200 per semester
• SGA Senator: $500 per semester
Stipends are calculated by assigning percentages to various areas of work (attendance, office hours, committee duties, etc.). In order to be considered for a stipend, each SGA member must submit a stipend request, which will be voted on by the entire Senate. More details about stipends can be provided at the candidate meeting. Details can also be found at www.ksusga.com.

Eligibility Requirements to Run for SGA Office

Senate: Any student desiring to run for a senate seat must:
• Have earned and received credit at KSU for a minimum of 12 semester hours for an undergraduate seat; be enrolled in a minimum of semester hours for a graduate seat.
• Enrolled in enough hours so that candidate meets the above earned hour requirements by the end of spring semester 2013.
• Hold a minimum adjusted GPA of 2.5. Note that it must be 2.5, not 2.499999999999.

Executive Board: Any student desiring to run for an exec board position must:
• Have attended seven (7) meetings in one semester as documented in the SGA minutes.
• Hold a minimum adjusted GPA of 2.75. Not 2.749999999999999
• Have earned and received credit at KSU for a minimum of 12 semester hours for an undergraduate seat; be enrolled in a minimum of semester hours for a graduate seat.
• Enrolled in enough hours so that candidate meets the above earned hour requirements by the end of spring semester 2013.

Please note: to stay in office once you are elected, you must maintain the following standards:
• a minimum adjusted GPA of 2.5 (senators)
• a minimum adjusted GPA of 2.75 (exec board)
Upon submission of your application, the Assistant Director of Student Involvement will check your records to verify that you are eligible to run for office.

SGA Executive Board

The SGA Executive Board is comprised of four elected officers and six appointed officers. The Executive Board meets weekly to discuss all matters related to SGA. Often, campus administrators will meet with the Executive Board to present various issues or ideas. Below are the duties for the elected Executive officers.

SGA President Duties (Elected Position)

1. Chair all weekly meetings of the SGA Executive Board
2. Chair General session weekly meetings
3. Serve as the official spokesperson for the SGA
4. Serve as KSU’s official delegate to the Student Advisory Council (SAC) to the Board of Regents. SAC meets three times per year, and the SGA president is expected to attend these meetings.
5. Formulate the goals of the SGA in consultation with the SGA Vice President and other members of the Executive Board.
6. Meet at least four times per semester during fall and spring with the Vice President for Student Success.
7. Meet regularly with the President of Kennesaw State University.
8. Create and appoint chairs to SGA Senate ad-hoc committees.
9. Coordinate and handle the passage of SGA legislation through all proper administrative channels, and provide for reports to the SGA Senate on the status of all legislation.
10. Serve as a student representative on the University Council, which consists of presidents of all campus senates (faculty, staff, administrative, and student).
11. Serve on the Presidential Planning and Budget Advisory Committee (PPBAC).
12. Create the agenda for all SGA meetings, executive and regular sessions.
13. Appoint officers to the Executive Board and Senate as necessary according to the procedures set forth in the SGA Constitution and Policy/Procedure Manual (PPM).
14. Assign duties to members of the Executive Board.
15. Serve as a member of the Student Activity Budget Advisory Committee (SABAC), or appoint another SGA member to do so.
16. Attend all Executive Board and Senate meetings with the exception of excused absences as outlined in the Constitution and PPM.
17. Serve regular office hours in the SGA Office.
18. Attend the annual NGCSU Leadership Conference.

SGA Vice President Duties (Elected Position)

1. Fulfill the role of President in the President’s absence.
2. Assist the President in his/her duties.
3. Along with the SGA President, serve as a student representative to the University Council.
4. Along with the SGA President, serve as a student representative to the PPBAC.
5. Approve all press releases and all other SGA publicity.
6. Approve all materials for the SGA website.
7. Working with the Executive Board, release official position statements as necessary.
8. Working with the Executive Board, prepare the budget request for the next fiscal year.
9. Serve as the official coordinator for all SGA committees, assigning all senators to internal committees.
10. Meet with KSU administration as necessary.
11. Coordinate the activities and flow of information among the Executive Board members.
12. Working with the Director of External Affairs, serve as liaison and coordinator of state and federal affairs.
13. Perform or oversee the fulfillment of other duties as assigned by the President.
14. Attend all Executive Board and Senate meetings with the exception of excused absences as outlined in the Constitution and PPM.

SGA Secretary Duties (Elected Position)

1. Type and record the minutes of all SGA Executive Board and General Session meetings.
2. Distribute meeting minutes to all Executive Board members and Senate members.
3. Prepare and distribute the agenda and all related materials at least 24 hours in advance of meetings.
4. Keep accurate records of attendance of all members and guests.
5. Keep accurate records of all SGA business and keep filing system and calendars updated, including the Senate office hour time sheets, committee reports, and stipend forms.
6. Assist the Executive Board with communications.
7. Submit approved minutes, passed legislation, and other SGA documents to the University Archives within two weeks of approval of said documents.
8. Maintain inventory of office supplies and order supplies when necessary.
9. Maintain the current member list, updating when necessary.
10. Maintain SGA mailboxes and distribute SGA mail.
11. Working with the Executive Board, create an office policy to be distributed among SGA members.
12. Perform or oversee the fulfillment of other duties as assigned by the President.
13. Attend all Executive Board and Senate meetings with the exception of excused absences as outlined in the Constitution and PPM.

SGA Treasurer Duties (Elected Position)

1. Maintain accurate records of all SGA expenditures.
2. Prepare two financial statements per semester: one at mid-term, and one at the end of the academic year.
3. Update the SGA Executive Board and Senate monthly on the budget status.
4. Authorize all SGA expenditures before disbursement of funds from the Business Manager in the Department of Student Life.
5. Working with the Executive Board, prepare the budget request for the next fiscal year.
6. Perform or oversee the fulfillment of other duties as assigned by the President.
7. Attend all Executive Board and Senate meetings with the exception of excused absences as outlined in the Constitution and PPM.

The SGA Senate

The SGA Senate is comprised of students who represent various constituencies, as follows:

College Senators: One senator for each one-thousand (1,000) students within seven KSU colleges, with a minimum of two senators per college: College of the Arts, Coles College of Business, Bagwell College of Education, Wellstar College of Health and Human Services, College of Humanities and Social Sciences, College of Science and Mathematics, and University College. These senators are referred to as “college” senators, and must be enrolled in the College they want to represent and verified by the Director of Student Life.

Other Senators: three senators from the student body at large; and one senator from each of the following constituencies: undergraduate, graduate, non-traditional, traditional, international, disabled, American minority, Residence Life, Registered Student Organization, fraternity/sorority, Athletic Department, and Student Veteran. All senators must be members of the constituency they represent and verified by the Director of Student Life.

Appointed by the SGA President and confirmed by majority vote of the Senate: two first-year student senators with voting rights, and one member each from KSU’s line-item organizations (AASA, KAB, Graduate Student Association, ISA, Student Media, and Global Society) with voice, but no voting rights.

SGA Senator Duties

• Attend all Senate meetings.
• Serve on one standing committee per semester.
• Hold one forum per semester for constituency represented.
• Share findings of forum sessions with appropriate College Dean or Administrator.
• Share findings of forum sessions with Senate if requested to do so.
• Serve a minimum of two office hours per week of Fall and Spring semesters while classes are in session.
• Find ways to reach out to the members of the constituency regarding all issues facing students.
• Meet with the Dean of the College or appropriate administrator for the area represented at least once per semester.
• Submit a stipend request form each semester to the Stipend Committee Chair.
• Perform all duties as assigned by the President or Vice President.
• Attend all Senate meetings with the exception of excused absences as outlined in the Constitution and PPM.

Student Government Election Clauses & Code

Officer Authority
All SGA members must abide by the organization’s Constitution and Policies and Procedures Manual (PPM).
Removal of Officers
Failure to maintain above qualifications shall result in the removal of said member.
Recall Election
A recall election for any elected officer may be called by a petition signed by students who are eligible to vote. The number of signatures collected must total 5% of the total number of students normally eligible to vote in SGA elections.

ELECTION CODE
Election Candidate Approvals
Upon submission of the SGA Election Application Forms to the Department of Student Life, The Assistant Director for Student Involvement will review eligibility of candidates and approve candidates to participate in the election prior to beginning the campaign period. Candidates will be notified via email correspondence or by phone regarding their eligibility status.
Campaign Period
All methods of campaigning including electronic, social media, banners, advertisements, flyers, giveaways, novelties, etc. may begin 12:00AM Sunday March 16, 2014 through March 26 at 11:59PM when voting ends.
Each candidate may distribute copies of their platform essay, or election philosophies; however, each candidate will have his/her name, photograph, office sought, and platform essay posted online by the Assistant Director for Student Involvement.
During the open campaign period, ALL individual postings must follow the Kennesaw State University Publicity Policy, outlined in the KSU Student Organization Handbook on pp. 12-16. Postings include fliers, posters, buttons, paraphernalia or any other type of solicitation of information about the candidate.
Campaign Practices
Candidates' energies should be expended in educating students about their election platforms and how they will represent KSU students to the KSU Administration and to the Board of Regents. The thoughtful, intentional, and serious candidate will want to ensure that students know whom they are voting for and what that candidate stands for. We ask that you do the real work it takes to get elected: talking to students about their concerns, being visible, and conducting a campaign that is ethical in all ways. Should any candidate engage in aggressive campaigning tactics, (ie. encouraging voting booths, circulating a laptop, etc.) that candidate may be subject to penalties including, but not limited to disqualification.
a. Fairness: All campaigns should be run in an ethical manner with mutual respect shown Toward other candidates at all times. Candidate will be responsible for all supporters following campaign regulations. The candidate is responsible for notifying the Assistant Director for Student Involvement in writing of any violations or possible violations that occurred.
b. Honesty: Candidates should be truthful in all claims regarding their accomplishments, credentials, and campaign promises. At minimum, any false statements will result in a public apology and retraction of statements.
c. Slander and Libel: Neither slander or libel will be tolerated in any campaigning. Slander is defined as utterance of a falsehood that may damage another’s reputation unjustly. Libel is defined as any written or printed matter intending to injure a person’s reputation unjustly or the act of publishing such a thing. At minimum, any slanderous or libelous statements will result in a public apology and retraction of statements.
d. Campaign Time Limits: Campaigning may begin on the date prescribed in the Campaign Period section of the election code and in the appropriate forms outlined. All persons attending the mandatory candidate meeting on Friday, March 15, 2013 will receive the official campaign schedule and will sign a statement of understanding regarding the 2013 SGA election rules and regulations.
e. Campaign Spending Limits:
1. 1. Candidates may spend up to $500 on their campaign efforts.
2. Candidates who receive “in‐kind” donations must declare the value of those donations and consider them as part of the $500 (for example, a favorite uncle donates 10 campaign t‐shirts, which might be worth $50).
3. ORIGINAL receipts are required. If someone is donating items to you, a value must be declared as determined by you or the donor.
4. T‐shirts are valued at $5.00 each for the purpose of this election, even if you’re getting them for free.
5. An original signed letter from the donor complete with all information, including donor’s name, address, email address, and telephone number, must be submitted.
6. Financial disclosures statements must be maintained and available upon request to the Assistant Director for Student Involvement.

SGA Election Timeline, Spring 2014

Applications available: Thursday, February 6
Applications due Monday, March 3: Student Life review of applications will take place as applications are submitted. Application review consists of ensuring eligibility based on GPA and KSU hours earned.
Executive Candidate meeting Friday, March 14: 12:00 NOON: This meeting is mandatory, and each candidate must attend this meeting.
Campaigning Period Sunday, March 16 through the election dates
Election March 24-26: (according to the SGA constitution, the elections must occur on two consecutive business days) The election will be held ONLINE via Collegiate Link (OwlLife)
Candidate Debate/Forum: March 20, 3:30PM, University Room A/B
Results will be verified and posted on March 27 *All new executive officers and senators will be sworn in at the last SGA meeting of the semester, Thursday, April 24 at 3:30pm. You will need to be present if at all possible.

2014 SGA Election Application

To be considered an official candidate for one of the elected Student Government Positions, you must submit the requested information to the Department of Student Life by 11:59 p.m., Monday, March 3, 2014. Please complete all fields. When finished, click on the 'submit' button.

Full Name:

Position Interest:

Current Street Address:

City:

State:

Zip Code:

KSU ID Number:

Preferred E-mail Address:

Home Phone & Cell Phone:

Adjusted GPA:

Major

Expected Date of Graduation

By providing my date of birth and submitting this application, I certify that all information is true and give permission to verify my academic and disciplinary status with the appropriate college offices:
Date of Birth:

By submitting this application I certify that I understand the eligibility of candidates, campaigning guidelines, and the election process as outlined in the Student Government Election Code and this application. I also understand they will be discussed further at the Candidate Meeting March 14. I further understand that failure to follow these rules or complete and submit the required information by the deadline will result in me being ineligible to be listed on the election ballot and disqualified from running.