The following rules and procedures were adopted at the regular meeting on August 29, 2002, and revised August 27, 2009.
- Employ Robert's Rules of Order.
- Establish a quorum.
- A simple majority approves a proposal.
- Deliberation format will be:
- Presentation of proposal.
- Floor open for motions.
- Motions require a second.
- Motions require a simple majority of voting members.
- Ordinarily, proposals coming before this committee must undergo two readings. However, the committee may waive the second reading of a specific proposal for (a) de minimus changes or (b) extraordinary urgency (e.g., meeting accreditation deadlines).
- Proposals must be submitted on the appropriate forms.
- Proposals must be completed and delivered to the committee chair a minimum of two weeks prior to the first reading.
- The original proposal and signature page must be delivered to the committee chair (via campus mail or hand delivered) a minimum of two weeks prior to the first reading.
- Proposals without the proper signatures and those that are not in the correct format will not be considered.
- Proposals must be submitted as an electronic attachment, as a Word document.
- An executive summary must accompany the proposals upon submission to the committee chair.
- A representative for the department or college submitting a proposal must be present for the proposal to be considered.
Proposals brought before the UPCC will be evaluated based on the following criteria:
- Proposals provide all information requested on the applicable forms.
- Proposed catalog content promotes effective communication and a consistent public image.
- Proposals avoid duplication of existing courses or programs.
- Proposals respect the expertise of university colleges and departments.
- Proposals support achievement of the goals of the KSU Strategic Plan.
- Proposals comply with all university policies and procedures.
From the Faculty Handbook (67-68):
Curriculum is the collective responsibility of the faculty. The curriculum development and review process will be guided by the policies and goals of the university, colleges, and departments. Proposed changes and reactions to those proposals should be communicated to all interested parties and multiple viewpoints should be considered.
Faculty may initiate proposals by completing and submitting the appropriate course/program proposal forms. These forms are available online at http://www.kennesaw.edu/upcc/forms.html (for all undergraduate proposals forms) and http://www.kennesaw.edu/gpcc (for all graduate proposal forms).
There are four categories of proposals, each with a different set of reviewing levels. (In the description below, PTEU is an acronym for Professional Teacher Education Unit, and UPCC denotes the university-wide Undergraduate Policies and Curriculum Committee.
Category 1. Proposals for Directed Study courses and Special Topics courses funded exclusively by department budgets require approval only by the associated department curriculum committee and department chair. Special Topics course approvals should be sent as information to the college dean.
Category 2. Proposals for Special Topics courses involving funding outside department budgets require approval by the:
1) department curriculum committee.
2) department chair.
3) college curriculum committee.
4) college dean.
5) UPCC or GPCC.
Category 3. Proposals relating to (a) teacher education program requirements (e.g., curriculum, admissions, certification), (b) general education and teaching field courses designed exclusively for teacher education programs, or (c) professional education courses require approval by the:
1) department curriculum committee in conjunction with the PTEU Program area (e.g., early childhood, middle grades, secondary, and all grades, P-12)
2) department chair responsible for course delivery
3) Teacher Education Council
4) dean of the Bagwell College of Education
6) Provost and Vice President for Academic Affairs and President.
Category 4. All other proposals (that is, proposals not in Categories 1, 2, or 3) require approval
1) Department curriculum committee (in conjunction with General Education Council if the proposal is related to a core course)
2) Department chair
3) College curriculum committee
4) College dean
6) Provost and Vice President for Academic Affairs and President.
Rejection of a proposal at any of its designated levels of review precludes adoption of the proposal in its present form and must be accompanied by a written explanation of the rationale behind the rejection. This explanation is to be distributed by the rejecting level of review to all earlier levels of review and to the initiator of the proposal.
The UPCC will receive course and program proposals from colleges and departments and insure their compliance with university policies and goals. These committees will maintain in writ- ing and make available upon request a list of major criteria used in evaluating proposals. Initiators of proposals under review will be invited to discuss those proposals at scheduled meetings. Committee recommendations will be directed to the Provost and Vice President for Academic Affairs and President for their action and to the Executive Committee of the Senate for its use in monitoring
the activities of these committees. The UPCC will also make policy recommendations regarding the curriculum development and review process to the Senate. The General Education Council will assign one of its own members to serve concurrently as a voting member of the UPCC.
Each college curriculum committee will include representatives from all the departments in the college. It will maintain in writing and make available upon request a list of major criteria used in evaluating proposals. Initiators of proposals under review will be invited to discuss those proposals at scheduled meetings. Input will be solicited from departments within the college that may be affected by substantive proposals under review. Each college curriculum committee chair should attend (or send a designee to attend) meetings of the UPCC as applicable to relay input from departments within the college that may be affected by substantive proposals under review from other colleges. (Note: For Category 3 proposals, the Teacher Education Council plays the role of college curriculum committee in the Bagwell College of Education).
Each department curriculum committee will maintain in writing and make available upon request a list of major criteria used in evaluating proposals. It will discuss substantive proposals with the department before passing those proposals on to the chair. It will share with the department the written explanation of the rejection provided by any level of review. Each department curriculum committee will maintain in writing policies and procedures guiding the development of directed studies and special topics courses within the department and will forward a copy of these policies and procedures to the UPCC as applicable.
Guidelines for New Academic Programs
New Certificate Programs
Note: Embedded certificate programs are contained with or embedded in a degree. Embedded certificates do not require BOR approval. Stand-alone certificate programs are not associated with a degree but are intended to be an award verifying satisfactory completion of a prescribed program of study. Stand-alone certificate programs require BOR notification.
- Department begins dialog with the College Dean, Undergraduate Dean, and the Provost and Vice President for Academic Affairs to obtain permission to apply for a new certificate program.
- Department submits appropriate new certificate program proposal form (see note above) (and, as needed, new course proposal forms) to the appropriate curriculum committees (see “Review and Approval Process” tab).
- After UPCC approval of certificate, department completes and submits new certificate program proposal form to the Provost and Vice President for Academic Affairs; Provost's office sends notification of certificate approval to the Board of Regents (BOR) if it's determined to need BOR approval (see note above).
New Degree Programs (including new majors in an existing degree program)
- Department begins dialog with the College Dean, Associate Provost, and the Provost and Vice President for Academic Affairs to obtain permission to apply for a new academic program. Department submits the KSU Internal Review Questions to the Provost and Associate Provost for a recommendation on whether the department may move forward with a formal proposal.
- Department begins work and completes the BOR formal proposal form for Baccalaureate/Master's degree programs. The department also completes KSU’s new course proposal forms, if needed.
- The department submits the formal proposal (and new course proposal forms, if needed) to the appropriate levels of review (see “Review and Approval Process” tab).
- After UPCC new program approval, department submits formal proposal form (and new course proposal forms, if needed) to the Provost and Vice President for Academic Affairs; Provost's office sends the formal proposal to the BOR for review and approval.
Note: For institutions submitting proposals for new degree programs for BOR review, there was a two-step process (1. Submission of a letter of intent and 2. Submission of the formal proposal) in the past. As of January 5, 2010, there is a one-step process (submission of the formal proposal).
External Degree Programs (or Major Programs)
- If an existing program is expanded so that the program's offerings will occur away from the main campus (e.g., branch campus or other instructional site) or so that the majority of instruction occurs when the student and instructor are not in the same place and the instruction is delivered using technology (e.g., distance education), the department must complete the external degree proposal form and submit it to appropriate curriculum committees (see “Review and Approval Process” tab). Upon approval by the UPCC, the proposal is sent to the Provost for review. Upon the Provost’s approval, the Provost sends the form to the BOR for review and approval. If a new program is proposed that will occur away from the main campus or using distance education, both the new degree program form and the external degree program form must be completed and reviewed.
- If a new or existing program is expanded so that 25% or more of the instruction is away from the campus (including distance education), submit the SACS substantive change prospectus form to EIM.