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Visual Arts Resource Center (VARC)

  • Policies
  • Light Studio Reservation
  • Other Resources

Mission & Policies

Drawing by Daniel Ryba

Drawing by student Daniel Ryba


The Visual Arts Resource Center (VARC) supports the mission of the School of Art and Design and does so in the following manner:

  • Collecting and providing access to images, visual arts magazines, reference books, and videos
  • Providing computer lab workspace with graphics software, scanning, and printing capabilities
  • Providing access to digital cameras, illuminated projection devices, portable projection screens and tripods
  • Offering instruction on the use of our artwork photography studio, our digital cameras, and image cataloging techniques



  1. Attended Hours: (subject to change without notice)
    Monday - Friday while classes are in session (view hours)
    (please call 770-423-6557 for confirmation)
  2. Access: Since the Visual Resource center holds so many valuable resources and equipment, access to the room is limited in the following ways:
    • Only School of Art and Design employees (including some student assistants) have key access
    • Students may enter only when the door is open and VARC personnel are attending the room
    • Students must sign-in at the clip board on the receptionist's counter upon entry to the room
  3. Courtesy to others: The room may only be used for quiet research and study—no meetings. Conversation must be kept to a minimum.
  4. Service requests: All requests by faculty and staff for services must be made in writing on the forms provided on the receptionist's counter, through Email [smcdona4@kennesaw.edu] or through the submission of an online form.
    • Orders for books, periodicals, or media to be held in VARC
    • Slide or image scanning
    • Copywork (photographing artwork or images from books)
    • Reservation of equipment for a specific time
    • Printing and design help for any KSU College of the Arts matter
    • Announcements to be posted in halls and on the School of Art and Design website
      (Email Shane McDonald [smcdona4@kennesaw.edu] with specifics for design services.)
  5. Resource Circulation: Generally, only KSU employees my check-out resources. Circulation of resources is tracked through circulation cards, clipboards located at the reception counter, or special forms.

    Resource Type

    Circulation Tracking Method

    Equipment check-out

    Employee must sign and date the "Equipment Check-out" clipboard (located on the reception counter)

    Periodical check-out

    Employee must sign and date the "Periodical Check-out" clipboard (located on the reception counter)

    Poster check-out

    Employee must sign and date the "Poster Check-out" clipboard (hanging next to the poster flat files on the large wooden shelf unit)

    Book check-out

    Employee must sign and date the circulation card that is held in a pocket (usually found inside the front cover of the book) and place it in the designated bin on the reception counter. (To better serve our students, the majority of the Visual Arts Book collection was moved in 2009 to the main circulation stacks of the Sturgis Library for checkout.)

    Video check-out

    Employee must sign and date the circulation card that is held in a pocket (usually found inside the front case cover of the DVD or on the back of the VHS case) and place it in the designated bin on the reception counter.

    1. Check-out Period is limited to 2 weeks unless special permission is requested in writing by Email or submission of check-out extension form.
    2. *Student Checkout Exceptions: Nothing may be taken out (or checked-out) of the VARC by a student unless:
    • A signed and dated note is supplied by a faculty member assuming responsibility for the item. The faculty member must also give verbal permission for student to check-out items under the faculty member's name.
    • The student is enrolled in an Art Education class and has has completely filled-out the special Student Teacher form provided by the professor. These forms are kept on file in the VARC and all items checked-out are listed on the form.


Resources are available for all studio concentrations, graphic design, art history and art education classes. Our collection is constantly growing, and currently includes:

  • 48,000+ images
  • 670+ books (many more are currently in circulation of the Sturgis Library)
  • 350+ videotapes
  • 100+ video DVDs
  • 30+ audio CDs
  • 20+ digital media applications

We continuously strive to expand and improve our collection and to better support our faculty, staff, and students. Please use our order request page to request items to be stored in the VARC. Faculty who wish to request items for the Sturgis Library to hold for student checkout, please use the Sturgis Library's Online Request Form.


Regents Guide to Understanding
Copyright & Educational Fair Use

The Board of Regents' guidelines on copyright & educational fair use can be accessed online at: http://www.usg.edu/copyright/ Following are two excerpts from that publication that apply to classroom use of photographic images: "Based upon our initial review of the Digital Millennium Copyright Act ("DMCA") (PDF - 330KB), we do not believe that the act affects the guide's fair use analysis."

Classroom Presentation SCENARIO:

A teacher or student prepares and gives a presentation that displays photographs. Permission was not obtained to use the photographs.

QUESTION: Can the photographs be included in the initial presentation, if it is in a traditional classroom?

ANSWER: Yes. The copyright fair use provision explicitly provides for classroom use of copyrighted material. Instructors and students may perform and display their own educational projects or presentations for instruction.


Light Studio Reservation

Do you really need to use the lighting studio?

To save yourself time, please realize that the light studio is best used for 3D artwork or work that is difficult to shoot when the lighting cannot be controlled. (The best light situation for drawings and other matte media is usually outdoors on overcast days or in the shade on sunny days.) Unless you have one or more of the following types of artwork you shouldn’t need to use the light studio. The only things requiring the use of the photo lighting studio are: sculpture, ceramics, metalworks, dark or glossy paintings, and works that are framed behind glass. If you have unframed drawings, pastels, or matte-finished 2-D work, you’re better-off shooting outside.


Tips on taking photos are available on this web site. Because there are safety and security concerns when using the equipment, assistance is required to use the photo light studio. After requesting an appointment to use the equipment, an Email confirmation of the appointment from VARC coordinator will be necessary.

Request an appointment to use the equipment during daytime business hours listed below:

Tuesday - Thursday, 9:30 a.m. - 4:30 p.m.
Monday & Friday, 2 p.m. - 4:30 p.m.


We need your name so we can let you know whether or not the time you're requesting is available.

We need your verification that you are affiliated with Kennesaw State UniversityYour Net ID is the first part of your KSU-issued E-mail address.

Please enter your preferred Email address so that we may contact you regarding your appointment.Invalid format.

Please enter your preferred telephone number so that we may contact you regarding your appointment.Invalid formatting for a local telephone number.

Please enter a date.Invalid format. Please enter the month, date, and year in two-digit numbers separated by a forward slash.

Please enter the time you would like to arrive to photograph your artwork.

In order to schedule your use of the light studio around the use of other people, we'll need to know the approximate amount of time you need. Please indicate the number of works you'd like to shoot or the number of minutes you'll need.

Please select an item.



Requested Date/Time:

(Day mm/dd) at

Submit your appointment request by clicking the button below.

(If nothing happens, please scroll up for instructions.)

Determining Time Needed:

On top of set-up time of 5-10 minutes, figure on about 2 minutes per 2-D (4 minutes for 3-D) work to get a good exposure and vantage point. If you wish to use the studio for portrait photography, please indicate amount of time you need. Multiple individuals are scheduled on a first-come first-served basis. Your time slot will be scheduled only when you receive an Email from Shane McDonald confirming your appointment.

Bird Head by Mo

Relief print by student Mo Safavynia

VARC Services for Faculty & Staff

Library Search

Other Resources

  • The TRAC Center of Kennesaw Hall (building #1 of the campus map) offers many poster printing, binding, laminating, and paper cutting options.
  • Digital camcorders, and audio-recording devices are available for student checkout at the department of Audio Visual Technology Services in the Pilcher Building (room 112 of building #18 of the campus map).
  • The Center for Excellence in Teaching & Learning (CETL) (house #54 along Campus Loop Road) provides programs and support for faculty. This office also offers free poster printing for KSU faculty teaching/learning projects.

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The College of the Arts at Kennesaw State University supports, defends and promotes academic freedom in artistic expression, as outlined by the American Association of University Professors, and diversity of all kinds as outlined by the university's Human Relations Position Statement.

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