Come Visit!

The University Archives and Special Collections reading room on KSU's Kennesaw Campus is located on the second floor of the Sturgis Library.

Hours of Operation:

Monday through Friday, 9:00 am to 5:00 pm

*Research visits are by appointment only and must be scheduled in advance.

student walking up to the entrance of the sturgis library.
  • For questions and appointments, please complete this form to contact a member of our staff. Be sure to check out our Frequently Asked Questions and Policies section.

    Describe your request. Be as specific as possible. Include relevant collections, names, and dates.

    Enter a deadline for your request to be completed using the format MM/DD/YYYY. Deadline dates must be at least 5 business days from the current date. 

     
  • The University Archives and Special Collections reading room on KSU's Kennesaw Campus is located on the second floor of the Sturgis Library.

    Directions from I-75: Take Exit 271 (Chastain Road). Turn west on Chastain Road. At the second intersection turn right on Kennesaw State University Road. This road will dead end into a visitor parking lot, which is adjacent to the Library Building (Building 385).   

    Directions from Cobb Parkway (US-41): Turn east on McCollum Parkway, and continue as it becomes Chastain Road. At the fifth intersection, turn left on Kennesaw State University Road. This road will dead end into a visitor parking lot, which is adjacent to the Library Building. 

 

General

See our Quick Reference Guide for basic information about the KSU Archives.

  • The KSU Archives and Special Collections collects records relating to the history of Kennesaw State University, Southern Polytechnic State University, and regional history (Cobb County and surrounding counties in North and Northwest Georgia). Check out our KSU Archives Subject Guide to browse collections by topic.
  • Search for materials in our online catalog (ArchivesSpace) or digital collections (SOAR). For research help, see our Guide to Searching and Browsing in the KSU Archives and Special Collections.

KSU Faculty

  • Faculty are welcome to schedule an instruction session with one of our archivists. Please complete a class request in our ServiceNow Portal to request an instruction session. An archivist will work with you to develop an instruction session that is relevant to your course and your students’ needs.
  • Instruction typically covers:  

    • What archives are and what archivists do 
    • How archival materials can support student research  
    • Methods of searching for archival materials  

    The archivist will discuss specific learning objectives and course topics with you when planning your instruction session

  • We welcome the opportunity to work with faculty on actively engaging students with our materials. Please contact the Archives with project concepts.

KSU Students, Staff, and Community Members

  • Research visits are by appointment only and must be scheduled in advance. To schedule an appointment, please complete an appointment request in our ServiceNow Portal.
  • The Department of Museums, Archives & Rare Books hosts multiple exhibitions around campus. The Bentley Rare Book Museum (located on the ground floor of Sturgis Library) is open Tuesday through Friday, 10 a.m. to 4 p.m. The Museum is free and open to the public, and no reservations are required to visit the Museum's exhibitions. Exhibits are displayed both downstairs in the museum space and in the Athenaeum Gallery, located on the second floor of the Sturgis Library. Check our Exhibits page for more details  

    In addition, the Museum of History and Holocaust Education has regular hours during which anyone may visit.

  • The collections of the University Archives and Special Collections are a resource for all members of the KSU and broader communities. Submit a request to our ServiceNow Portal and an archivist will contact you to discuss your research.

External Researchers

  • The Archives are open from Monday to Friday, 9:00 a.m. to 5:00 p.m. Research visits are scheduled by appointment only. Please fill out our Service Request Form to plan your visit.
  • Since the Archives contains material that is unique, unpublished, or not widely available, they do not extend lending privileges to researchers. Our collections can be viewed by visiting the Archives reading rooms at the Kennesaw and Marietta campuses, and many of our digitized or born-digital items are accessible online via our Scholarly Online Access Repository (SOAR). Further remote access to our materials will require a reproduction request.  

    Please visit our Reproductions page for information on obtaining copies of material from our collections. 

Access Policy

  • In accordance with legal requirements, professional standards, institutional policies, and donor agreements, the University Archives and Special Collections provides open and equitable access to the collections under its care without discrimination.
  • The University Archives and Special Collections permits access to unprocessed collections on a case-by-case basis. Please consult one of our archivists for assistance. 
  • Researchers with special needs that affect their use of Archives collections should contact staff in advance of their visit. Archivists may need additional time to prepare appropriate access copies or to supply adaptive technologies. The Archives makes every effort to accommodate user requests and needs.
  • Archivists do their best to identify access to private and confidential information held in the collections under its care and to restrict access to it. There may be instances in which records containing this type of information are made available to users solely for research purposes. The user must agree not to disclose, make public, or publish in any format confidential information discovered while using the collections of the University Archives and Special Collections.

    Private information, or personally identifiable information (PII), is herein defined as information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Confidential information is herein defined as information that an individual has disclosed in a relationship of trust and with the expectation that it will not be divulged to others without permission in ways that are inconsistent with the understanding of the original disclosure.

  • Archivists reserve the right to restrict access to items in poor physical condition. Researchers may be offered the option of viewing reproductions of fragile or damaged items. 

Use Policy

  • In order to provide the best possible service, our professional archives staff requires time prior to your visit to research our collections, as well as time dedicated to your visit. Therefore, the Archives does not accept walk-in or unscheduled reference or research requests without a prior appointment. Students completing projects involving archival material should schedule an appointment with an archivist before visiting the Archives.   

    To schedule an appointment, please complete our Service Request Form.

  • To ensure long term preservation of the materials in our collections, the Archives asks that researchers follow these guidelines: 

    • Archival materials may be viewed only in the reading room of the Archives or in designated use areas.
    • Food, drink, or tobacco products are not permitted in the Archives.
    • Use pencils (not pens) for note-taking. Researchers may use a laptop computer or other electronic devices provided it is not disruptive to other patrons or does not damage the materials.  
    • Preserve the original order in which the materials are arranged. Do not rearrange items in a box or folder. Take one folder out of the box at a time. Do not remove individual documents or photographs from boxes; instead, remove the entire folder.
    • Treat archival items with care, making sure not to mark, fold, or damage them. The Archives supplies gloves for handling delicate materials.  
    • Archivists reserve the right to inspect researchers' backpacks, briefcases, and other personal items upon entering or exiting the reading room.  
  • Users wishing to publish or quote extensively from material in the Archives collections must submit a Permission to Publish form to the Director of the University Archives and Special Collections.

Permission to Publish

  • Individuals desiring to publish reproductions or representations of items from the University Archives and Special Collections must apply for permission using the Permission to Publish form.

    The Archives may approve use for those collections for which:   

    • The copyright holder is Kennesaw State University or Southern Polytechnic State University
    • The copyright holder has granted permission to the Kennesaw State University Archives through a formal deed, form, or statement  
    • The Archives may not grant permission for collections for which the copyright status is uncertain or for items that are still under copyright protection. Archivists will review each publication request on a case-by-case basis.  

    It is the responsibility of the user to determine copyright status and to obtain permission from the current copyright holder. 

Citation Policy

  • These examples conform to basic Chicago Style and demonstrate the elements commonly used when citing archival materials. When citing materials as part of a course assignment, always check with your instructor to determine their preferred citation style.  

    For additional assistance with citations, please contact an archivist or the KSU Writing Center. 

    Example Citations: 

    Photo from Bell Aircraft Corporation: 

    • B-03-036, 1942-1945, Photographs, Bell Aircraft Georgia Division (Marietta) Collection, 1942-1945, SC/B/001, Kennesaw State University Archives.

    Correspondence from Robert deTreville Lawrence III Papers: 

    • Letter written from father to daughter, January 9, 1895, Box 2, Folder 17, Robert deTreville Lawrence III Papers, 1730 - 1991, SC/L/001, Kennesaw State University Archives.

    Oral History Transcript: 

    • Interview with Michael W. Thomas, 2018-04-17, Cobb County oral history series, Kennesaw State University Oral History Project, 1973- , KSU/45/05/001, Kennesaw State University Archives. 

    The Sentinel Article:  

    • Cavender, Larry, “On-Line Registration Is A Success," The Sentinel, January, 1983.

Digital Materials Takedown

  • Digitized collections are made accessible for purposes of education and research. The University Archives and Special Collections have given attribution to rights holders when possible; however, due to the nature of archival collections, we are not always able to identify this information. 

    If you hold the rights to materials in our digitized collections that are unattributed, please let us know so that we may maintain accurate information about these materials. 

    If you are a rights holder and are concerned that you have found material on this website for which you have not granted permission (or is not covered by a copyright exception under US copyright laws), you may request the removal of the material from our site by submitting a notice, with the elements described below, to archives@kennesaw.edu.

    Please include the following in your notice: 

    • Identification of the material that you believe to be infringing and information sufficient to permit us to locate the material;
    • Your contact information, such as an address, telephone number, and email address;
    • A statement that you are the owner, or authorized to act on behalf of the owner, of an exclusive right that is allegedly infringed and that you have a good-faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law;
    • A statement that the information in the notification is accurate and made under penalty of perjury, and
    • Your physical or electronic signature.

    Upon receiving a notice that includes the details listed above, we will remove the allegedly infringing material from public view while we assess the issues identified in your notice.