Welcome to the UITS Project Management Portal

At UITS, we manage IT projects at KSU by collaborating with faculty and staff to design, develop, and implement innovative technology solutions and major system upgrades. Our IT project requests cover any technology update or change that requires detailed planning, cross-department collaboration, or exceeds the scope of a standard service request.

Our commitment is to transparency and efficiency, ensuring every IT project aligns with KSU's strategic goals while meeting the needs of our campus community. Visit this portal regularly for the latest updates, and feel free to reach out if you have any questions about project requests or statuses.

 

Example 1

Project Portfolio

 

  • Project Description:  This project will define and build out a new project intake and governance process, driven by a detailed scoring model that aligns with Taking Flight and SOAR 2028—the UITS strategic plan. The effort will clarify the role of Process & Project Management (PPM) at KSU, outline the services offered, and ensure the right expertise is applied at the right time. This strategic alignment will enhance decision-making, optimize UITS resource utilization, and reduce risk across the project portfolio.

    Requester: Sasha Padilla
    Requesting Dept: ISY-University Info Tech Serv
    Requesting Division: Information Technology
    Executive Sponsor:  Aaron Streimish
    Project Sponsor: Sasha Padilla
    Business Process Owner: PPM Team
    Project Manager: Nicole Elford
    Technical Lead: Sasha Padilla

  • Project Description:  This project aims to replace our current Identity and Access Management (IAM) platform, Tivoli, with SailPoint IdentityIQ—a modern, flexible solution designed to better meet the evolving needs of our institution. As a large-scale initiative, the implementation will be carried out in phases, beginning with the password reset functionality.

    Modernizing our IAM system will have a significant, campus-wide impact. It will streamline access to IT services for faculty, staff, and students, reducing delays and improving the overall user experience. At the same time, it will enhance our security posture by offering greater visibility into access, stronger approval controls, and improved capabilities for access certification and compliance.

    Requester: Davide Gaetano
    Requesting Dept: ISY-University Info Tech Serv
    Requesting Division: Information Technology
    Executive Sponsor: Aaron Streimish
    Project Sponsor: Davide Gaetano
    Business Process Owner: Jonathan Higgins
    Project Manager: Sasha Padilla
    Technical Lead: Jonathan Higgins

  • Project Description:  This project will migrate our on-premises VMware workloads/servers to Azure VMware Solution (AVS) to align with our IT infrastructure modernization and cloud migration strategies. By transitioning to AVS, we will gain the flexibility, scalability, and operational efficiency of cloud while preserving our existing VMware investments and skillsets. This move is driven by cost considerations, as our current VMware licensing agreement expires in June 2026 and is projected to increase significantly. The migration will be phased to minimize disruption and will position us to better support future cloud-native initiatives.

    Requester: Casey Darrow

    Requesting Dept: ISY-University Info Tech Serv

    Requesting Division: Information Technology

    Executive Sponsor:  AVP of Infrastructure

    Project Sponsor: Davide Gaetano

    Business Process Owner: N/A

    Project Manager: Lori Gantt

    Technical Lead: Casey Darrow

  • Requester: Sarah Matta
    Requesting Dept:  AAF-AVP Student Success
    Requesting Division: Academic Affairs
  • Requester: Sam Garbe

    Requesting Dept:  HRS-Human Resources

    Requesting Division: Administration

  • Requester: Heather Henderson
    Requesting Dept:  ISY-University Info Tech Serv
    Requesting Division: Information Technology

 

Example 2

Project Portfolio

 

See Active Projects example above

 

Project Name Requester Requester's Department Requester's Division
Implement EAB Academic Planner tool Sarah Matta AAF-AVP Student Success Academic Affairs
Move Student Employment Hiring Form to digital format Sam Garbe Administration Administration
Transition from Agent Workspace to Service Operations Workspace in ServiceNow Heather Henderson ISY-University Info Tech Serv Information Technology