| 
                            Completed Initiatives
                           
                              
                                 
                                    
                                    
                                       
                                       | 
                                             
                                                
                                                   
                                                   
                                                      
                                                          These initial internal trackers focus on providing SPA staff with automated updates/status
                                                            for proposals and projects: COMMUNICATION, STREAMLINING | 
                                                   
                                                      ITS Process Improvement (v1.0) 
                                                      
                                                         | The ITS Process Improvement enhances automated communication with Researchers on status change and reminders
                                                            to Researcher, ADR, and Deans as deadlines approach creating risk (e.g. Full vs. At
                                                            Risk review): STREAMLINING, COMMUNICATION | 
                                                   
                                                      Sub-recipient monitoring policy and procedures 
                                                      
                                                          Developed policies and procedures for internal SPA staff, STREAMLINING | 
                                                   
                                                   
                                                      
                                                         | The Research Hub is a communication portal & SPA FAQ resource: COMMUNICATION, STREAMLINING | 
                                                   
                                                   
                                                      
                                                         | Recent hires: 
                                                               
                                                               Lindsey Hornsby, Director of Sponsored Programs AdministrationSyeda Feroza Haq, Contracts Manager, SERVICE | 
                                                   
                                                      Updated Conflict of Interest Policy 
                                                   
                                                      Assessment of Challenges with ADRs 
                                                      
                                                          1:1 assessment of challenges with ADRs, SERVICE, STREAMLINING | 
                                                   
                                                   
                                                      
                                                         | Developed centralized guide for hiring postdoctoral researchers, SERVICE, STREAMLINING |  |  
 
                           
                              | 
                                    
                                       
                                          
                                             
                                             
                                                
                                                | 
                                                      
                                                         
                                                            
                                                            
                                                               
                                                                   Cleaning, and normalizing based on absence of quality assurance: COMPLIANCE | 
                                                            
                                                               Cayuse Fund Manager Implemented 
                                                               
                                                                   Project required 11 months of effort; involved UITS, Fiscal, HR, SPA; trained well
                                                                     over 100 research faculty and adoption increasing exponentially: COMMUNICATION, SERVICE | 
                                                            
                                                               Cayuse Invention Implemented (Initial)  
                                                               
                                                                   Initial project phase required 6 months of effort; involved UITS, Research Integrity,
                                                                     Innovation and Commercialization, SPA; undergoing testing currently, training internally
                                                                     for SPA begins in March 2025: SERVICE, COMMUNICATION, STREAMLINING | 
                                                            
                                                            
                                                               
                                                                   Multi-month effort across multiple units (Fiscal, ADRs, Business Manager, SPA) to
                                                                     update processes for tracking and measuring internal and external research expenditures:
                                                                     COMPLIANCE |  |  |  
                              | 
                                    
                                       
                                          
                                             
                                             
                                                
                                                | 
                                                      
                                                         
                                                            
                                                               Developed or Refreshed all Training Materials for Staff and Faculty 
                                                               
                                                                   Includes onboarding, working with SPA, Cayuse processes, KSU procedures, etc.: SERVICE | 
                                                            
                                                               Developed Onboarding Tools 
                                                               
                                                                   Onboarding training program with tracking and assessment tools to standardize onboarding
                                                                     creating consistency: SERVICE | 
                                                            
                                                               Established Continuous Education Program 
                                                               
                                                                   Leverages a combination of micro-credentialing education based on industry accepted
                                                                     standards [SARI] and group training sessions on specific topics impacting research
                                                                     administration and grant management: SERVICE | 
                                                            
                                                               Established Regular Teamwork Development 
                                                               
                                                                   Engaging training activities and interactive role-playing exercises: SERVICE |  |  
 |  
                           
                              | 
                                    
                                       
                                          
                                             
                                             
                                                
                                                | 
                                                      
                                                         
                                                            
                                                               Organized and hosted the Georgia Research Administrators NeTwork (GRANT) Conference
                                                                  for 2024 
                                                               
                                                                  | 
                                                                        
                                                                        Brought in research administrators as speakers and attendees from across the stateIncreased institutional profile for KSU as a key research university  NATIONAL PROMINENCE | 
                                                            
                                                               Establish Emerging Research Institute (ERI) membership with COGR 
                                                               
                                                                   Actively engaged with COGR activities and participated in ERI pilot survey development:
                                                                     NATIONAL PROMINENCE | 
                                                            
                                                               Co-Chairs (Rachel) KSU Research Administration Working Group 
                                                               
                                                                   Group reviews processes and procedures across the Office of Research and Fiscal Services
                                                                     to assess effectiveness and develop new approaches: SERVICE, STREAMLINING | 
                                                            
                                                               Updated Grant vs. Gift Policy in collaboration w/ Advancement 
                                                               
                                                                   Established deconfliction process for risk mitigation: SERVICE, STREAMLINING | 
                                                            
                                                               Begin Initial Requirements Gathering for Future Advance Tooling 
                                                               
                                                                   E.g. data science/analytics and AI: SERVICE, STREAMLINING |  |  
 |  
                              | 
                                    
                                       
                                          
                                             
                                             
                                                
                                                | 
                                                      
                                                         
                                                            
                                                               Maximus Effort Reporting System Implemented 
                                                               
                                                                   Software leveraged for the effort certification process: COMPLIANCE | 
                                                            
                                                               Submission Procedure Implemented 
                                                               
                                                                   Set guidelines and services levels for proposal reviews: STREAMLINING PROCESS | 
                                                            
                                                               Residual Balance Policy Implemented 
                                                               
                                                                   Established new process for handling and distributing residual balances: COMPLIANCE | 
                                                            
                                                               Independent Contractor Intake Form Implemented 
                                                               
                                                                   Overhauled process for consistency, efficiency, and to minimize risk: COMPLIANCE, STREAMLINING | 
                                                            
                                                               ITS Process Improvement (Initial) 
                                                               
                                                                   Automated ADR and Researcher communication increasing transparency; improved internal
                                                                     processes and communications: STREAMLINING, COMMUNICATION | 
                                                            
                                                               Developed Standard Operating Procedures (SOPs)  
                                                               
                                                                   Staff and Faculty: STREAMLINING | 
                                                            
                                                               Revised Award Terms Sheet 
                                                               
                                                                   Key step in process for proper and accurate award/project setup and reporting, involved
                                                                     SPA, Grants Accounting, Budget Office: STREAMLINING | 
                                                            
                                                               Updated, Established and Standardize All Agreement Templates 
                                                               
                                                                   In collaboration with legal, SPA reworked all or created missing templates to support
                                                                     all phases of sponsored research; Additionally, these efforts serviced process improvements,
                                                                     standardization, and risk reduction: STREAMLINING |  |  |    |