Payroll Calendar
Deadline Calendars
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Bi-Weekly Payroll Guidance
Please make sure the following items are completed by the payroll deadline:
Biweekly Employees
Be sure to review your time sheets by the deadline to ensure that all time and absences
for the two-week pay period have been entered. Promptly address any unapproved absences
with your manager since unapproved absences will be uncompensated.
In order for your manager to approve an absence, the absence cannot be in “saved” status. Absences in “saved” status must be forecasted and submitted. Saved absences can also prevent you from submitting reported time in the same week as the incomplete absence.
Biweekly Managers
Review all time sheets for accuracy and completion; make sure all reported time and
absences have been approved prior to the deadline.
If you need to make corrections, it is recommended that you view the timesheet in ‘punch timesheet’ mode. Punch Timesheet mode allows you to view all the punch time/web clock entries, reducing the risk of duplicating hours.
- Review Timesheets for Missing Punches – All missing punches must be corrected, or they will be removed by Payroll Services. End of shift clock-out entries that are recorded in the ‘meal-out’ position will result in uncompensated time.
- Absence Requests – All absence requests have to be approved by the payroll deadline. Absences that are in “saved” status or that have not been approved will be uncompensated.
- SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date,
in order to be included on the current pay. SPARS received after this deadline will
be scheduled for the next pay.
If you need assistance, please do not hesitate to send an email to payroll@kennesaw.edu, as any unreported time and/or corrections made after the deadline will not be processed
until the following payroll.
Important links:
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Monthly and Full-time Staff
Please have all absence requests for the current month submitted and approved by your
supervisor.
Part-time Faculty
All ACA hours need to be entered in OneUSG for the current month and approved by your supervisor. Be sure to select the Time Reporting Code of ‘ACA Tracking’ on your time sheet.
SPARS
SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date,
in order to be included on the current pay. SPARS received after this deadline will
be scheduled for the next pay.
Important links:
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May 2025 - Sunday
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27
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Wednesday
1 Thursday Year-End Deadline: Requisitions $24,999.99 or less All Day Deadline to submit special requisitions for $24,999.99 or less.
GeorgiaFirst Marketplace will remain available through the ePro cutoff date announced by the University System of Georgia.
Special Requisitions after this date will be for One-Time funded projects only, not college or department operating budgets.
Year-End Deadline: One-Time Funding Request Submissions All Day Deadline to submit One-Time Funding requests
+2 Vendor Registration: FY 25 Forms due All Day FY 25 SHARE supplier requests due to KSU Vendor Registration. This allows the supplier requests processed by the University System of Georgia to meet the fiscal year-end deadline for any requisitions issued to new suppliers.
Please note that we will still accept requests submitted after this date, but the request is not guaranteed to be fully processed in time to meet the year-end deadlines.
SAS Training for New Financial Users: May 1, 2025 9:00am 2 Friday 3 Saturday 4 Sunday 5 Monday 6 Tuesday 7 Wednesday 8 Thursday 9 Friday April P-Card Sign-off approvals and statements due All Day Sign-off approvals due in WORKS for April cycle. Statements due by 4:00 PM
10 Saturday
11 Sunday 12 Monday 13 Tuesday 14 Wednesday 15 Thursday 16 Friday Contracts: Last day to submit FY 25 Contracts All Day Last day to submit new FY25 contracts in CMS that need review and approval.
Fully executed pre-approved contract templates and FY26 contracts should continue to be submitted.
17 Saturday
18 Sunday 19 Monday 20 Tuesday Travel Drop-in Session 2:00pm Travel Drop-in Session: Sign-up via this link.
ePro New User Training for Requesters: May 20, 2025 2:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
21 Wednesday 22 Thursday SAS Training for Intermediate Financial Users: May 22, 2025 2:00pm 23 Friday 24 Saturday
25 Sunday 26 Monday 27 Tuesday May P-Card Cycle Ends All Day May P-Card Cycle Ends (4/26/2025 to 5/27/2025)
28 Wednesday June P-Card Cycle Begins All Day June P-Card Cycle Begins (5/28/2025 to 6/27/2025)
29 Thursday 30 Friday 31 Saturday Re-Allocations in WORKS for May Cycle (4/26/2025 to 5/27/2025) due All Day Re-Allocations due in WORKS for transactions dated 4/26/2025 to 5/27/2025
June 2025 - Sunday
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1 Sunday 2 Monday P-Card: May 2025 Transactions All Day All P-Card transactions that post for the May 2025 cycle (4/28/25 – 5/27/25) will be swept from the Works System.
3 Tuesday Year-End Deadline: Final Day for Marketplace Orders All Day This is the projected final day for submitting Marketplace orders. Marketplace will close at 7:00 AM by USG. (USG will confirm this date in April 2025.)
To ensure adequate time for approvals, it is recommended that all Marketplace orders be submitted no later than the close of business on 05/29/25.
Year-End Deadline: Travel Expense Reports (5/31/25 or Prior) 4:00pm Travel Expense Reports (fully approved) for trip end dates through 5/31/25 or prior.
+1 Accounts Payable: Payment Requests and Invoices dated through 5/31/25 Due 4:00pm Payment Requests and Invoices dated through 5/31/25 due.
4 Wednesday 5 Thursday SAS Training for New Financial Users: June 5, 2025 2:00pm 6 Friday FY 25 P-Card Recommended Cease Usage Date 4:00pm P-Card –The recommended, but not required date to cease usage is 6/6/2025 to ensure sufficient time is allotted for transactions in a “bank authorized charge” status to post to Works by 6/30/25 for FY25.
- Transactions made after 6/6/25 may not have sufficient time to post as an authorized charge by 6/30/25.
- Transactions that post in Works after 6/30/25 will be applied to FY26 funds.
7 Saturday
8 Sunday 9 Monday 10 Tuesday May P-Card Sign-off approvals and statements due All Day Sign-off approvals due in WORKS for May cycle. Statements due by 4:00 PM
Year-End Deadline: May 2025 P-Card Statements Due 4:00pm P-Card statements for the May 2025 cycle are due in the Office of Procurement.
11 Wednesday 12 Thursday 13 Friday Copy of Year-End Deadline: One-Time Funding Requisitions All Day Last day for requisitions to be submitted for One-Time Funding
Year-End Deadline: Travel Expense Reports (6/02/25 - 06/13/25) 2:00pm Travel Expense Reports (fully approved) for trip end date 6/02/25 through 06/13/25. Every attempt will be made to expense travel reports for trip end dates after Tuesday, 06/13/25 in FY25. However, based on the date the travel expense is fully approved, this cannot be guaranteed
+4 Accounts Payable: Payment Requests and Invoices dated through 6/13/25 Due 2:00pm Payment Requests and Invoices dated through 6/13/25 due.
Accounts Payable: Voucher Corrections/Adjustment Forms Due 2:00pm Voucher Corrections/Adjustment forms due.
Year-End Deadline: One-Time Funding Requisitions 5:00pm Last day for requisitions to be submitted for One-Time Funding
FY 2025 Last day to submit 4th Quarter Budget Amendments 5:00pm Deadline to submit FY 2025 Fourth Quarter Budget Amendments
14 Saturday
15 Sunday 16 Monday Budget: End of Year Clean Up Reallocation E&G 5:00pm End of Year Clean Up Reallocation E&G.
17 Tuesday 18 Wednesday 19 Thursday SAS Training for Intermediate Financial Users: June 19, 2025 9:00am 20 Friday Year-End Deadline: Blanket POs will be closed 5:00pm Blanket POs will be closed.
21 Saturday
22 Sunday 23 Monday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 8:00am The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
Vendor Registration: FY 25 4300B Forms Due 5:00pm FY 25 4300B supplier packets due to KSU Vendor Registration. This allows the supplier packets to be processed by KSU Vendor Registration to meet the fiscal year-end deadline for payments to new suppliers.
Please note that we will still accept packets submitted after this date, but the packets are not guaranteed to be fully processed in time to meet the year-end deadlines
24 Tuesday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
25 Wednesday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
26 Thursday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
Bursar: Banner Shut Down 5:00pm Cash Receipts. Banner will be shut down after this time to allow for close-off and accounting for all fiscal year revenue.
27 Friday June P-Card Cycle Ends All Day June P-Card Cycle Ends (5/28/2025 to 6/27/2025)
Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
+3 P-Card: June 2025 Transactions 11:00am All P-Card transactions that post for the June 2025 cycle (5/26/25 – 6/27/25) must be allocated and signed off in Works or the charges will post to the default chart string.
- Transactions made after 6/06/25 may not have sufficient time to post as an authorized charge by 6/30/25.
- All P-Card transactions dated 6/25/25 – 6/30/25 must be allocated or the charges will post to the default chart string.
Year-End Deadline: Travel Expense Reports (6/14/25 - 6/25/25) 4:00pm Travel Expense Reports (fully approved) for trip end date 6/14/25 through 6/25/25 may be paid in FY26 and charged to your department’s FY26 budget. The final day for processing of Concur reports will be 6/27/25. Any Travel Expense Reports not processed in FY25 will be expensed in FY26.
Accounts Payable: Payment Requests and Invoices dated through 6/27/25 Due 4:00pm Payment Requests and Invoices dated through 6/27/25 due. The final day for processing Payment Requests will be 6/27/25.
28 Saturday July P-Card Cycle Begins All Day July P-Card Cycle Begins (6/28/2025 to 7/25/2025)
Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
29 Sunday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
30 Monday Accounts Payable and Travel: Hotlines will be Closed 6/23/25 – 6/30/25 All Day The Accounts Payable and Travel Hotlines will be closed 6/23/25 – 6/30/25 to allow adequate processing time for invoices and travel expense reports.
1 Tuesday 2 Wednesday 3 Thursday 4 Friday 5 Saturday July 2025 - Sunday
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29
Sunday
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30
Monday
1 Tuesday Re-Allocations in WORKS for July Cycle (6/28/2025 to 6/30/2025) due All Day Re-Allocations due in WORKS for transactions dated 6/28/2025 to 6/30/2025
P-Card: Transactions Sweep All Day All P-Card transactions dated 6/28/25-6/30/25 will be swept from the Works system at this time.
2 Wednesday 3 Thursday 4 Friday 5 Saturday 6 Sunday 7 Monday ePro Entry Re-established All Day Anticipated date to re-establish ePro entry access for FY26 purchasing. The actual date may vary.
Year-End Deadline: Closing Journal Entries 4:00pm Year End Closing Journal Entries due.
8 Tuesday 9 Wednesday 10 Thursday Year-End Deadline: June 2025 P-Card Statements Due 4:00pm P-Card Statements for the June 2025 cycle are due to the Office of Procurement.
- Transactions that post in Works after 6/30/25 will be applied to FY26 funds.
11 Friday 12 Saturday
13 Sunday 14 Monday 15 Tuesday 16 Wednesday 17 Thursday 18 Friday FY 2025 Fourth Quarter Budget Amendment due 4:00pm FY25 Fourth Quarter Budget Amendment Due.
19 Saturday
20 Sunday 21 Monday 22 Tuesday 23 Wednesday 24 Thursday 25 Friday 26 Saturday
27 Sunday 28 Monday 29 Tuesday 30 Wednesday 31 Thursday 1 Friday 2 Saturday August 2025 - Sunday
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Thursday
1 Friday 2 Saturday 3 Sunday 4 Monday 5 Tuesday 6 Wednesday 7 Thursday 8 Friday 9 Saturday
10 Sunday 11 Monday 12 Tuesday 13 Wednesday 14 Thursday 15 Friday 16 Saturday
17 Sunday 18 Monday 19 Tuesday 20 Wednesday 21 Thursday 22 Friday 23 Saturday
24 Sunday 25 Monday 26 Tuesday 27 Wednesday 28 Thursday 29 Friday 30 Saturday
31 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday No events for this month September 2025 - Sunday
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31
Sunday
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday 10 Wednesday 11 Thursday 12 Friday 13 Saturday
14 Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday
21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday 27 Saturday
28 Sunday 29 Monday 30 Tuesday 1 Wednesday 2 Thursday 3 Friday 4 Saturday No events for this month October 2025 - Sunday
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28
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1 Wednesday 2 Thursday 3 Friday 4 Saturday 5 Sunday 6 Monday 7 Tuesday 8 Wednesday 9 Thursday 10 Friday 11 Saturday
12 Sunday 13 Monday 14 Tuesday 15 Wednesday 16 Thursday 17 Friday 18 Saturday
19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 Thursday 24 Friday 25 Saturday
26 Sunday 27 Monday 28 Tuesday 29 Wednesday 30 Thursday 31 Friday 1 Saturday No events for this month November 2025 - Sunday
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26
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1 Saturday 2 Sunday 3 Monday 4 Tuesday 5 Wednesday 6 Thursday 7 Friday 8 Saturday
9 Sunday 10 Monday 11 Tuesday 12 Wednesday 13 Thursday 14 Friday 15 Saturday
16 Sunday 17 Monday 18 Tuesday 19 Wednesday 20 Thursday 21 Friday 22 Saturday
23 Sunday 24 Monday 25 Tuesday 26 Wednesday 27 Thursday 28 Friday 29 Saturday
30 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday No events for this month December 2025 - Sunday
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30
Sunday
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday 10 Wednesday 11 Thursday 12 Friday 13 Saturday
14 Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday
21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday 27 Saturday
28 Sunday 29 Monday 30 Tuesday 31 Wednesday 1 Thursday 2 Friday 3 Saturday No events for this month January 2026 - Sunday
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28
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29
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30
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31
Wednesday
1 Thursday 2 Friday 3 Saturday 4 Sunday 5 Monday 6 Tuesday 7 Wednesday 8 Thursday 9 Friday 10 Saturday
11 Sunday 12 Monday 13 Tuesday 14 Wednesday 15 Thursday 16 Friday 17 Saturday
18 Sunday 19 Monday 20 Tuesday 21 Wednesday 22 Thursday 23 Friday 24 Saturday
25 Sunday 26 Monday 27 Tuesday 28 Wednesday 29 Thursday 30 Friday 31 Saturday No events for this month February 2026 - Sunday
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1 Sunday 2 Monday 3 Tuesday 4 Wednesday 5 Thursday 6 Friday 7 Saturday
8 Sunday 9 Monday 10 Tuesday 11 Wednesday 12 Thursday 13 Friday 14 Saturday
15 Sunday 16 Monday 17 Tuesday 18 Wednesday 19 Thursday 20 Friday 21 Saturday
22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 Thursday 27 Friday 28 Saturday No events for this month March 2026 - Sunday
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1 Sunday 2 Monday 3 Tuesday 4 Wednesday 5 Thursday 6 Friday 7 Saturday
8 Sunday 9 Monday 10 Tuesday 11 Wednesday 12 Thursday 13 Friday 14 Saturday
15 Sunday 16 Monday 17 Tuesday 18 Wednesday 19 Thursday 20 Friday 21 Saturday
22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 Thursday 27 Friday 28 Saturday
29 Sunday 30 Monday 31 Tuesday 1 Wednesday 2 Thursday 3 Friday 4 Saturday No events for this month April 2026 - Sunday
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29
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30
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31
Tuesday
1 Wednesday 2 Thursday 3 Friday 4 Saturday 5 Sunday 6 Monday 7 Tuesday 8 Wednesday 9 Thursday 10 Friday 11 Saturday
12 Sunday 13 Monday 14 Tuesday 15 Wednesday 16 Thursday 17 Friday 18 Saturday
19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 Thursday 24 Friday 25 Saturday
26 Sunday 27 Monday 28 Tuesday 29 Wednesday 30 Thursday 1 Friday 2 Saturday No events for this month
Annual Payroll Schedules
Holiday Calendars
- Visit the Holidays page on the Human Resources web page for information on paid holidays. Scroll to the bottom of the page for Holiday schedules for each year.
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