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Payroll Calendar
Deadline Calendars
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Bi-Weekly Payroll Guidance
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Please make sure the following items are completed by the payroll deadline:
Biweekly Employees
Be sure to review your time sheets by the deadline to ensure that all time and absences
for the two-week pay period have been entered. Promptly address any unapproved absences
with your manager since unapproved absences will be uncompensated.
In order for your manager to approve an absence, the absence cannot be in “saved” status. Absences in “saved” status must be forecasted and submitted. Saved absences can also prevent you from submitting reported time in the same week as the incomplete absence.
Biweekly Managers
Review all time sheets for accuracy and completion; make sure all reported time and
absences have been approved prior to the deadline.
If you need to make corrections, it is recommended that you view the timesheet in ‘punch timesheet’ mode. Punch Timesheet mode allows you to view all the punch time/web clock entries, reducing the risk of duplicating hours.
- Review Timesheets for Missing Punches – All missing punches must be corrected, or they will be removed by Payroll Services. End of shift clock-out entries that are recorded in the ‘meal-out’ position will result in uncompensated time.
- Absence Requests – All absence requests have to be approved by the payroll deadline. Absences that are in “saved” status or that have not been approved will be uncompensated.
- SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date,
in order to be included on the current pay. SPARS received after this deadline will
be scheduled for the next pay.
If you need assistance, please do not hesitate to send an email to payroll@kennesaw.edu, as any unreported time and/or corrections made after the deadline will not be processed
until the following payroll.
Important links:
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Monthly and Full-time Staff
Please have all absence requests for the current month submitted and approved by your
supervisor.
Part-time Faculty
All ACA hours need to be entered in OneUSG for the current month and approved by your supervisor. Be sure to select the Time Reporting Code of ‘ACA Tracking’ on your time sheet.
SPARS
SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date,
in order to be included on the current pay. SPARS received after this deadline will
be scheduled for the next pay.
Important links:
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July 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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29
Sunday
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30
Monday
1 Tuesday P-Card: Transactions Sweep All Day All P-Card transactions dated 6/28/25-6/30/25 will be swept from the Works system at this time.
2 Wednesday 3 Thursday 4 Friday 5 Saturday 6 Sunday 7 Monday ePro Entry Re-established All Day Anticipated date to re-establish ePro entry access for FY26 purchasing. The actual date may vary.
Year-End Deadline: Closing Journal Entries 4:00pm Year End Closing Journal Entries due.
8 Tuesday 9 Wednesday 10 Thursday June P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for June cycle. Statements due by 4:00 PM
Year-End Deadline: June 2025 P-Card Statements Due 4:00pm P-Card Statements for the June 2025 cycle are due to the Office of Procurement.
- Transactions that post in Works after 6/30/25 will be applied to FY26 funds.
11 Friday 12 Saturday
13 Sunday 14 Monday 15 Tuesday 16 Wednesday ePro New User Training for Requesters: July 16, 2025 3:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
17 Thursday 18 Friday FY 2025 Fourth Quarter Budget Amendment due 4:00pm FY25 Fourth Quarter Budget Amendment Due.
19 Saturday
20 Sunday 21 Monday 22 Tuesday 23 Wednesday 24 Thursday 25 Friday July P-Card Cycle Ends All Day July P-Card Cycle Ends (06/28/2025 to 07/25/2025)
26 Saturday August P-Card Cycle Begins All Day August P-Card Cycle Begins (07/26/2025 to 08/27/2025)
27 Sunday 28 Monday 29 Tuesday 30 Wednesday 31 Thursday Re-Allocations in WORKS for July Cycle (6/28/2025 to 6/30/2025) due All Day Re-Allocations due in WORKS for transactions dated 6/28/2025 to 6/30/2025
1 Friday 2 Saturday
August 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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27
Sunday
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28
Monday
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29
Tuesday
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30
Wednesday
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31
Thursday
1 Friday 2 Saturday 3 Sunday 4 Monday 5 Tuesday 6 Wednesday 7 Thursday 8 Friday July P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for July cycle. Statements due by 4:00 PM
9 Saturday
10 Sunday 11 Monday 12 Tuesday ePro New User Training for Requesters: August 12, 2025 10:00am Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
13 Wednesday 14 Thursday 15 Friday 16 Saturday
17 Sunday 18 Monday 19 Tuesday 20 Wednesday 21 Thursday 22 Friday 23 Saturday
24 Sunday 25 Monday 26 Tuesday 27 Wednesday August P-Card Cycle Ends All Day August P-Card Cycle Ends (07/26/2025 to 08/27/2025)
28 Thursday September P-Card Cycle Begins All Day September P-Card Cycle Begins (08/28/2025 to 09/26/2025)
29 Friday 30 Saturday
31 Sunday Re-Allocations in WORKS for August Cycle (07/26/2025 to 08/27/2025) due All Day Re-Allocations due in WORKS for transactions dated 07/26/2025 to 08/27/2025
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday
September 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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31
Sunday
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday ePro New User Training for Requesters: September 9, 2025 3:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
10 Wednesday August P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for August cycle. Statements due by 4:00 PM
11 Thursday 12 Friday 13 Saturday
14 Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday
21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday September P-Card Cycle Ends All Day September P-Card Cycle Ends (08/28/2025 to 09/26/2025)
27 Saturday October P-Card Cycle Begins All Day October P-Card Cycle Begins (09/27/2025 to 10/27/2025)
28 Sunday 29 Monday 30 Tuesday Re-Allocations in WORKS for September Cycle (08/28/2025 to 09/26/2025) due All Day Re-Allocations due in WORKS for transactions dated 08/28/2025 to 09/26/2025
1 Wednesday 2 Thursday 3 Friday 4 Saturday
October 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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28
Sunday
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29
Monday
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30
Tuesday
1 Wednesday 2 Thursday 3 Friday 4 Saturday 5 Sunday 6 Monday 7 Tuesday 8 Wednesday 9 Thursday 10 Friday September P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for September cycle. Statements due by 4:00 PM
11 Saturday
12 Sunday 13 Monday 14 Tuesday ePro New User Training for Requesters: October 14, 2025 10:00am Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
15 Wednesday 16 Thursday 17 Friday 18 Saturday
19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 Thursday 24 Friday 25 Saturday
26 Sunday 27 Monday October P-Card Cycle Ends All Day October P-Card Cycle Ends (09/27/2025 to 10/27/2025)
28 Tuesday November P-Card Cycle Begins All Day November P-Card Cycle Begins (10/28/2025 to 11/27/2025)
29 Wednesday 30 Thursday 31 Friday Re-Allocations in WORKS for October Cycle (09/27/2025 to 10/27/2025) due All Day Re-Allocations due in WORKS for transactions dated 09/27/2025 to 10/27/2025
1 Saturday
November 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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26
Sunday
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27
Monday
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28
Tuesday
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29
Wednesday
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30
Thursday
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31
Friday
1 Saturday 2 Sunday 3 Monday 4 Tuesday 5 Wednesday 6 Thursday 7 Friday 8 Saturday
9 Sunday 10 Monday October P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for October cycle. Statements due by 4:00 PM
11 Tuesday ePro New User Training for Requesters: November 11, 2025 2:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
12 Wednesday 13 Thursday 14 Friday 15 Saturday
16 Sunday 17 Monday 18 Tuesday 19 Wednesday 20 Thursday 21 Friday 22 Saturday
23 Sunday 24 Monday 25 Tuesday 26 Wednesday 27 Thursday November P-Card Cycle Ends All Day November P-Card Cycle Ends (10/28/2025 to 11/27/2025)
28 Friday December P-Card Cycle Begins All Day December P-Card Cycle Begins (11/28/2025 to 12/26/2025)
29 Saturday
30 Sunday Re-Allocations in WORKS for November Cycle (10/28/2025 to 11/27/2025) due All Day Re-Allocations due in WORKS for transactions dated 10/28/2025 to 11/27/2025
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday
December 2025 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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30
Sunday
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday ePro New User Training for Requesters: December 9, 2025 10:00am Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
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Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
10 Wednesday November P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for November cycle. Statements due by 4:00 PM
11 Thursday 12 Friday 13 Saturday
14 Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday
21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday December P-Card Cycle Ends All Day December P-Card Cycle Ends (11/28/2025 to 12/26/2025)
27 Saturday January P-Card Cycle Begins All Day January P-Card Cycle Begins (12/27/2025 to 01/27/2026)
28 Sunday 29 Monday 30 Tuesday 31 Wednesday Re-Allocations in WORKS for December Cycle (11/28/2025 to 12/26/2025) due All Day Re-Allocations due in WORKS for transactions dated 11/28/2025 to 12/26/2025
1 Thursday 2 Friday 3 Saturday
January 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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28
Sunday
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29
Monday
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30
Tuesday
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31
Wednesday
1 Thursday 2 Friday 3 Saturday 4 Sunday 5 Monday 6 Tuesday 7 Wednesday 8 Thursday 9 Friday December P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for December cycle. Statements due by 4:00 PM
10 Saturday
11 Sunday 12 Monday 13 Tuesday ePro New User Training for Requesters: January 13, 2026 2:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
-
Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
14 Wednesday 15 Thursday 16 Friday 17 Saturday
18 Sunday 19 Monday 20 Tuesday 21 Wednesday 22 Thursday 23 Friday 24 Saturday
25 Sunday 26 Monday 27 Tuesday January P-Card Cycle Ends All Day January P-Card Cycle Ends (12/27/2025 to 01/27/2026)
28 Wednesday February P-Card Cycle Begins All Day February P-Card Cycle Begins (01/28/2026 to 02/27/2026)
29 Thursday 30 Friday 31 Saturday Re-Allocations in WORKS for January Cycle (12/27/2025 to 01/27/2026) due All Day Re-Allocations due in WORKS for transactions dated 12/27/2025 to 01/27/2026
February 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
1 Sunday 2 Monday 3 Tuesday 4 Wednesday 5 Thursday 6 Friday 7 Saturday
8 Sunday 9 Monday 10 Tuesday ePro New User Training for Requesters: February 10, 2026 10:00am Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
-
Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
January P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for January cycle. Statements due by 4:00 PM
11 Wednesday 12 Thursday 13 Friday 14 Saturday
15 Sunday 16 Monday 17 Tuesday 18 Wednesday 19 Thursday 20 Friday 21 Saturday
22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 Thursday 27 Friday February P-Card Cycle Ends All Day February P-Card Cycle Ends (01/28/2026 to 02/27/2026)
28 Saturday Re-Allocations in WORKS for February Cycle (01/28/2026 to 02/27/2026) due All Day Re-Allocations due in WORKS for transactions dated 01/28/2026 to 02/27/2026
March P-Card Cycle Begins All Day March P-Card Cycle Begins (02/28/2026 to 03/27/2026)
March 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
1 Sunday 2 Monday 3 Tuesday 4 Wednesday 5 Thursday 6 Friday 7 Saturday
8 Sunday 9 Monday 10 Tuesday ePro New User Training for Requesters: March 10, 2026 2:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
-
Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
February P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for February cycle. Statements due by 4:00 PM
11 Wednesday 12 Thursday 13 Friday 14 Saturday
15 Sunday 16 Monday 17 Tuesday 18 Wednesday 19 Thursday 20 Friday 21 Saturday
22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 Thursday 27 Friday March P-Card Cycle Ends All Day March P-Card Cycle Ends (02/28/2026 to 03/27/2026)
28 Saturday April P-Card Cycle Begins All Day April P-Card Cycle Begins (03/28/2026 to 04/27/2026)
29 Sunday 30 Monday 31 Tuesday Re-Allocations in WORKS for March Cycle (02/28/2026 to 03/27/2026) due All Day Re-Allocations due in WORKS for transactions dated 02/28/2026 to 03/27/2026
1 Wednesday 2 Thursday 3 Friday 4 Saturday
April 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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29
Sunday
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30
Monday
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31
Tuesday
1 Wednesday 2 Thursday 3 Friday 4 Saturday 5 Sunday 6 Monday 7 Tuesday 8 Wednesday 9 Thursday 10 Friday March P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for March cycle. Statements due by 4:00 PM
11 Saturday
12 Sunday 13 Monday 14 Tuesday ePro New User Training for Requesters: April 14, 2026 10:00am Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
-
Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
15 Wednesday 16 Thursday 17 Friday 18 Saturday
19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 Thursday 24 Friday 25 Saturday
26 Sunday 27 Monday April P-Card Cycle Ends All Day April P-Card Cycle Ends (03/28/2026 to 04/27/2026)
28 Tuesday May P-Card Cycle Begins All Day May P-Card Cycle Begins (04/28/2026 to 5/27/2026)
29 Wednesday 30 Thursday Re-Allocations in WORKS for April Cycle (03/28/2026 to 04/27/2026) due All Day Re-Allocations due in WORKS for transactions dated 03/28/2026 to 04/27/2026
1 Friday 2 Saturday
May 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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26
Sunday
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27
Monday
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28
Tuesday
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29
Wednesday
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30
Thursday
1 Friday 2 Saturday 3 Sunday 4 Monday 5 Tuesday 6 Wednesday 7 Thursday 8 Friday April P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for April cycle. Statements due by 4:00 PM
9 Saturday
10 Sunday 11 Monday 12 Tuesday ePro New User Training for Requesters: May 12, 2026 2:00pm Read below before registering for the class.
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A Financial Systems Access Form is required prior to gaining access to PeopleSoft and its related applications. Be sure to register for an account before signing up for this class, this will make it much easier to follow along and ask any additional questions that you may have.
-
Be sure to click the above Percipio link above to register for this hands-on training session for ePro Requesters.
You can visit this link for any additional information, including instructions on how to gain access to ePro.
13 Wednesday 14 Thursday 15 Friday 16 Saturday
17 Sunday 18 Monday 19 Tuesday 20 Wednesday 21 Thursday 22 Friday 23 Saturday
24 Sunday 25 Monday 26 Tuesday 27 Wednesday May P-Card Cycle Ends All Day May P-Card Cycle Ends (04/28/2026 to 5/27/2026)
28 Thursday June P-Card Cycle Begins All Day June P-Card Cycle Begins (05/28/2026 to 06/26/2026)
29 Friday 30 Saturday
31 Sunday Re-Allocations in WORKS for May Cycle (04/28/2026 to 05/27/2026) due All Day Re-Allocations due in WORKS for transactions dated 04/28/2026 to 05/27/2026
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday
June 2026 - Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
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31
Sunday
1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday 10 Wednesday May P-Card Sign-off approvals and statements due 4:00pm Sign-off approvals due in WORKS for May cycle. Statements due by 4:00 PM
11 Thursday 12 Friday 13 Saturday
14 Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday
21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday June P-Card Cycle Ends All Day June P-Card Cycle Ends (05/28/2026 to 06/26/2026)
27 Saturday July P-Card Cycle Begins All Day July P-Card Cycle Begins (06/27/2026 to 07/27/2026)
28 Sunday 29 Monday 30 Tuesday 1 Wednesday 2 Thursday 3 Friday 4 Saturday
Annual Payroll Schedules
Holiday Calendars
- Visit the Holidays page on the Human Resources web page for information on paid holidays. Scroll to the bottom of the page for Holiday schedules for each year.
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