Purchasing Steps 

Our purchasing procedures one-sheet is a synopsis of our purchasing process.

  • SWCM: Statewide Contract - Mandatory - Use of these contracts are required unless a waiver is received from DOAS.
  • SWCC: Statewide Contract - Convenience - Use of these contracts are optional. However, a competitive solicitation may be required – click here for our Competitive Solicitation Policy. In the policy portal, either search the name of the policy or look under Fiscal Services.

Exempt Purchases

Exempt goods or services do not require competitive bidding. However, purchases of exempt items usually include a contract or quote with terms and conditions. To avoid delays in obtaining these items, we recommend sharing the Letter to Contractors/Vendors Regarding Legal Issues Related to Kennesaw State University Contracts with suppliers, at the earliest opportunity, so they can modify their contract or quote before you submit it to Contract Compliance for approval. 

The State Exempt List is specific and lists exemptions in terms of commodity codes or NIGP codes. (NIGP is the National Institute of Government Purchasing). Only the items (and codes) listed are exempt. Related or similar items are not exempt if they are not listed.

If you have any questions or are unsure as to whether a commodity or service is exempt, please submit a ServiceNow request via  service.kennesaw.edu/ofs for assistance.

Statewide Mandatory and Convenience Contracts 

 

Temporary Services, University Contracts, and Statewide Purchasing Resources

Temporary Services Statewide Contracts (Hiring a Temp)

Departments should contact Human Resources (HR) before attempting to hire a temporary employee. HR approval is required to determine whether the individual is a current or past employee of the University System of Georgia, and if that is the case, whether you can proceed with the hiring. After consultation with HR, you may post a requisition for temporary position in OneUSG or use one of the eight statewide contracts for non-licensed professions or support staff.

Please reference this Temporary Services Statewide Contracts chart for more information.

 

University Contracts

Below is a list of University (Agency) Contracts awarded by Kennesaw State University, each owned by the department(s) listed. If you have any questions, please contact your Procurement partner. 

Team Georgia Marketplace 

A complete list of Statewide contracts can be found on the Team Georgia Marketplace. Please note that the User Name and Password are both “tgmguest" (all lowercase and without quotes), as shown below:

team georgia marketplace login screen example

 

FAQ

For some helpful information on how to purchase or procure different categories of items, please visit our FAQ section.