Air/Lodging/Car Rental Payment Request Form Instructions

For use in processing payments related to airfare and/or lodging and enterprise vehicle rentals only.

Important Steps Before Submission:

  1. Contact Travel Planners International for Quote:
Travel Planners International
Nicole Hodge
Email: nhodge@travelplannersintl.com
1300 Ridenour Blvd, Suite 152
Kennesaw, GA 30152
Office: (770) 984-2504
Cell: (678) 848-2426

2. Prior Approval Before Booking Required for Domestic and International Travel:

Please review the quote from Travel Planner’s International and once approved by the Competition Team leadership, contact Katie Jeter, Business Operations Specialist, at kjeter10@kennesaw.edu to obtain formal approval of quote and budget verification.

3. Approve Travel Planners International’s Quote:

Contact Nicole from Travel Planner’s International with Business Operations Specialist’s approval email and confirm the quote to book the travel accommodations.

4. Complete the Form with the Necessary Documentation:

  • Fill out all fields of the form. Incomplete, inaccurate, or missing information will delay processing.
  • All correspondence regarding submissions, whether approved or returned, will be sent to the KSU student or team email provided in the form.
  • Please allow 3–5 business days for processing requests. Teams will receive an automatic email once the request is processed.
  • If the payment deadline is approaching, contact the Business Operations Specialist via email at least 5 days prior to the payment deadline to prioritize the request

All submissions are processed from 7:30 am - 4 pm M-W, F and 9 am - 5:30 pm TR. Should you have any questions prior to or after submitting the Airfare/lodging/vehicle rental request form, please contact Katie Jeter at kjeter10@kennesaw.edu.

Please fill out this form in its entirety. Missing, inaccurate, or incomplete information will affect how quickly this form is processed.

All correspondence for each submission will go to the KSU student or competition email provided.

Please allow 3-5 business days for the processing of each submission. For questions, please use the contact form on the competition team website.

Registration/hotel payments and or airfare prioritization should be communicated to the Business Operations Specialist if submission is close to payment deadline.

For airfare and hotels, work with:

Nicole Hodge
Email: nhodge@travelplannersintl.com

Travel Planners International
1300 Ridenour Blvd Suite 152
Kennesaw, Georgia 30152
Office Tel: 770 984 2504
Cell: 678 848 2426

Travel Expense Report Submission Form

 The Travel Expense Report Submission Form is for claiming reimbursement for expenses such as registration fees, hotel accommodations, and transportation costs incurred during travels and to be completed after your travels. 

For use in requesting reimbursement for travel expenses such as registration fees, hotel accommodations, and transportation costs after travel has been completed.

Travel Expense Reports must be submitted within 30 calendar days following the completion of travel. Reports submitted after the deadline may not be eligible for reimbursement.

Forms are processed from 7:30 am - 4 pm M-W, F and 9 am-5:30 pm TR. Should you have any questions prior to or after submitting the Travel Expense Report Submission form, please contact Katie Jeter at kjeter10@kennesaw.edu