Sports and Recreation Facility Reservations

Space for the Betty L. Siegel Student Recreation and Activities Center (SRAC), Recreation & Wellness Center, Owls Nest and the Perch may be reserved by university department or university chartered organization according to specific guidelines. While spaces may be reserved, they may not necessarily be available for exclusive use. 

RECREATIONAL FACILITY USE FEES FACILITY RULES AND GUIDELINES
ksu students walking into Betty L. Siegel Student Recreation and Activities Center

Reservation Guidelines and Procedures

  • All University policies and procedures must be observed at all times. No tobacco, drugs or alcohol is permitted on campus or any event. All events requesting food must be approved by KSU catering.
    1. KSU Internal Event Policy
    2. KSU External Event Policy
    3. KSU Catering
  • KSU reserves the right to delay, postpone, and cancel events due to weather or other unforeseen circumstances surrounding the facility.
  • KSU reserves the right to cancel events for non-receipt of required information, if not provided within 48 hours of the event start time.
  • Facility must be returned in the condition it was upon arrival. (ex. trash removed to dumpster, tables and chairs returned to storage by stated closing time) or additional fees will be applied. 
  • On site verification by the user group event staff must ensure all participants have signed KSU waiver to participate. Non-participating spectators and non-recreators are not required to sign a waiver.
  • All groups require a determined point of contact from the user group to be on site for the entirety of the event, including set up and breakdown, prior to the start of the event.
  • Facility request must be submitted a minimum of two weeks in advance. Requests submitted less than weeks may be denied if additional setup is required. 
  • KSU Parking will be consulted to establish a parking plan for the event. Any costs associated with the plan will be paid in full by the user group. Reservation requests must contain all pertinent information.
  • Any facility request beyond normal operating hours will be reviewed; if approved and available, the cost of additional staff will be paid by the user group.
  • Facility requests detailing hosting programming comparable to Department of Sports and Recreation program offerings may be denied due to the potential conflict of interest. 
  • User groups may be asked to rent their own resources (tables, chairs, etc.) due to inventory supply on hand in the recreation center(s). A fee will be applied to the user group if floor covering placement is required.
  • Registered Student Organization (RSO) user groups must go through the Department of Student Affairs, prior to event approval. Individual students cannot reserve space within the facility. 

Larger Scale Events – Anticipated attendance 250 or utilizing 3+ spaces within either facility.

  • KSU Campus Security/Police will be consulted to establish a security plan for the event. Any costs associated with the plan will be paid in full by the user group. 
  • Large-scale event requests need to be made a minimum of four weeks in advance.
  • A facility walkthrough is required two weeks out from the requested large-scale reservation event date, prior to each facility reservation approval.

Sport Specific Guidelines

  • All competitive sporting events require a Certified Emergency Medical Technician or ATC on site during competition hours. 
    • Contact information must be provided to the Assistant Director of Facilities & Events or Assistant Director of Sport Facilities, two weeks prior to the event.
    • Club sports that are a high risk that require them to have an ATC at home competitions: Basketball, Cycling, Equestrian, Gymnastics, Ice Hockey, Lacrosse, Martial Arts, Roller Hockey, Rugby, Soccer, Ultimate, Volleyball, and Wrestling – these are the ones currently active. If we add other clubs that are not already active, then they may be added to this list.

 

Resources

Checks can be made payable to KSU Sports and Recreation. Variables to be considered in determining the rental rate (additional costs required) include the following items, which is based on the number of items needed:

  • When to assess fees:
    • Internal: Departments on Campus
      • Registered Student Organizations will be assessed 50% of the internal rate for events that have an entrance/registration fee or fundraising goal
    • External: defined as more than half participants are non-Kennesaw State affiliate
      • *External User Groups are defined as any group with less than 50% of its members/attendees being KSU affiliated.
  • Staffing – if additional staff are needed, they will be assessed at the rates below:
TYPE DURING OPERATING HOURS - PER HOUR OUTSIDE OF OPERATING HOURS - PER HOUR
Internal Facility Operations Assistant - $15.00
Service Desk Attendant - $10.00
Facility Attendant - $10.00
Lifeguard - $11.75
Facility Operations Assistant - $20.00
Service Desk Attendant - $17.00
Facility Attendant - $17.00
Lifeguard - $18.50
External  Facility Operations Assistant - $20.00
Service Desk Attendant - $17.00
Facility Attendant - $17.00
Lifeguard - $18.50
Facility Operations Assistant - $25.00
Service Desk Attendant - $22.00
Facility Attendant - $22.00
Lifeguard - $23.00
  • Campus Resources
    • Police (to be negotiated separately in agreement)
    • Building Services/Custodial (to be negotiated separately in agreement)
    • KSU Catering
    • Parking (to be negotiated separately in agreement)
  • Various associated costs may apply through an outside vendor:
    • Excess tables, chairs, stage, podium, pipe and drape, etc.
    • Audio visual needs may require a separate request
  • Participants – Reservations with minors must be approved by the University’s Program Serving Minors and minor participants may be restricted to certain facility spaces.
    • Guest
      • Kennesaw Rate: $10.00
      • Marietta Rate: $10.00
  • Program Equipment available at a variable rate (paddleboards, basketballs, etc.)
  • For more information about reservations and how to reserve space, contact the Assistant Director of Facilities and Events by email or 470-578-4898

*The Department of Sports and Recreation can adjust pricing associated with event as deemed necessary.

Additional Resources

For more information about reservations and how to reserve space, contact the Assistant Director of Facilities and Events by email or 470-578-4898.