Professor contacts Department of Student Conduct and Academic Integrity (SCAI) for advice and information about student’s prior record. Phone: 470.578.3403 or email: email@example.com
Professor may conduct informal resolution meeting with student by him/herself or with
the help of a facilitator.
Professor sets informal resolution meeting with student (this may take place at SCAI
conference room, if coordinated with SCAI Department).
Professor or facilitator explains the structure of the meeting.
Professor reviews the section of the Student Code of Conduct the student has allegedly
violated and explains the nature of the accusation, providing all available evidence.
Accused student receives opportunity to explain the situation and provide any evidence
relevant to the explanation.
Professor should wait until the student is finished to ask clarifying questions, providing reciprocal courtesy for the student’s silence during the initial charge explanation.
If student denies misconduct, professor determines if the explanation is satisfactory,
in which case charges may be dropped. Educational dialogue should still usually take
place prior to adjourning meeting.
If student accepts responsibility, professor moves to educational dialogue on academic
misconduct prior to discussion of sanctions.
Educational dialogue should address the specific allegations as well as broader issues
of academic misconduct.
Following the dialogue, the professor states the academic sanctions deemed appropriate to the offense and explains the decision, taking the student’s cooperation in the conference into consideration as a factor in determining severity.
If student accepts responsibility, the professor completes the electronic academic
integrity incident form. A representative from SCAI then sends a confirmation email
to the student's KSU email that states the charge and resolution. The student has
5 business days after this confirmation letter is sent to contact SCAI if he or she
believes that the case has not been resolved as stated.
Professor explains purpose of centralized records.
If student denies misconduct and professor remains unconvinced, the meeting is immediately
concluded and the matter referred to the Department of Student Conduct and Academic
Integrity for a formal hearing.
Running a Successful Informal Resolution Meeting
Don’t take the issue any more personally than necessary. Stay professional.
Have a neutral third party present to witness the meeting, if possible, as a safeguard
against litigious students or challenge to decision, probably either a department
chair or a SCAI Department staff member.
Don’t allow the meeting to be derailed by irrelevant information; keep the dialogue focused.
Expect emotional displays. Have a box of tissues handy.
Be open to the possibility of a misunderstanding. Do not prejudge.
Be consistent in sanctioning violations from student to student, but do not apply “cookie-cutter” mentality to response.
Point out resources to help students avoid future such problems (tutoring labs, office
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