Funding Requests

SABAC Requests

SABAC requires RSOs to submit requests for Annual and Supplemental funding and Purchase Requests to use that funding. 
SABAC Requests can ONLY be submitted through Owl Life. 
Who can Submit a SABAC Request? 

  • Only Registered student organizations may submit a request.  
    *Make sure you have completed or renewed your RSO registration annually!
  • Only the President & Treasurer of an RSO should have Access to submit annual budget requests.  
    *These Students MUST complete the Student Activities Form when they become part of the RSO leadership team.   
    **These Students MUST complete the Owllife Training through the Student Activities Department before the Annual Budget Process begins. 

Supplemental Funding Requests

Supplemental Funding is designed for the following; 

  • New RSOs that need funding for events and have not had an opportunity to request annual funding,
  • Existing RSOs that may have not requested annual funding or want to add an event outside of the annual funding previously received.
  • Existing RSOs that want to reallocate unused funds one event to another event.  

FY25 SABAC Supplemental Budget Submission Period 
Open: July 1 at 8:00 am 
Close: March 31 at 12:00 pm 

Supplemental Meetings are held Virtually via Teams. 
(See the Calendar for dates and deadlines.) 

***All Supplemental Request MUST be submitted in Owl Life 1-month prior to the meeting.*** 
A Step-by-Step User Guide is available to assist you with this process. RSOs may submit a SABAC Supplemental Funding Request through Owl Life.  

SUPPLEMENTAL REQUEST USER GUIDE SUBMIT - SUPPLEMENTAL FUNDING REQUEST 

Supplemental Process Overview

  • RSO Submits Supplemental Funding Request before the deadline.
  • Initial Review Process - Requests from Owl Life go through an Initial Review Process. Requests are reviewed (in the order they are received) by the SABAC chair and secretary.
  • Submissions are added to the Agenda - Only items on the agenda will be heard at the Supplemental Meeting.
  • Requesters will receive Email notification - when the request is added to the Meeting Agenda, students will receive an email including the agenda, date, time, and link to the virtual meeting.  

*If RSO’s request is not on the agenda, the request will not be heard during the meeting. 

Supplemental Meeting Steps

Before the Supplemental Meeting
  • RSO should receive the Agenda by email – Confirm the RSO’s request is listed as an item is on the Agenda. The RSO can be sure that their request will be heard at the next meeting.  
  • Attendance & Presentations - RSO’s are STRONGLY encouraged to attend the SABAC Supplemental Meeting with a brief presentation regarding their request. Power Point presentations are encouraged but limited to 3 minutes in length. 

Click on the images to see example presentations. 

During the Supplemental Meeting
  • Times: Meetings begin PROMPTLY @ 3:30pm and meetings may run over the allotted time to ensure that all agenda items are heard.  
  • SABAC uses Roberts Rules of Order: Please wait for your RSO item to be recognized by the SABAC chair before speaking. 
  • SABAC Presentation Section: Committee will hear requests in the order that they are placed on the agenda. Each Agenda Item will be given 3-minutes of presentation time.
  • Questions from SABAC Section: SABAC will have the opportunity to ask questions after each presentation. 
  • Voting Section: After ALL the agenda items have been presented, SABAC will enter the voting section of the meeting. Only SABAC Committee members may vote. 
After the Supplemental Meeting 
  • SABAC requires a 2-week processing period. After the meeting, final approval by the VP for Student Affairs that can take up to 2 weeks. After final approval is received, SABAC will notify the RSO through Owl Life.
  • PURCHASE REQUESTS - RSO’s are REQUIRED to submit a PURCHASE REQUEST in Owl Life to use approved funds.  
     
    • Event & Promotional Purchase Requests
      • Event and Promotional Purchase Requests must be submitted 30-days (supplemental) and 60-days (annual) prior to the event.
    • Travel Purchase Requests
      • Annual Travel budget requests must be submitted two months prior to the travel date.
      • Supplemental Travel Budget requests must be submitted at least 30 days prior to the departure date. All students must be enrolled and must complete the Travel Form 30 days prior to departure date.
  • Reimbursements: There may be circumstances in which SABAC will allow reimbursements, DO NOT SPEND ANY MONEY EXPECTING TO BE REIMBURSED UNTIL YOU HAVE RECEIVED APPROVAL TO DO SO. Please email Student Activities for more information.
  • Pickups: KSU will purchase the approved items the RSO has requested and RSO may pick up the items once they arrive in the Student Center.
  • Event Attendee Tracking: For hosted activities and events receiving financial support from SABAC, remember that you must use Owl Life to capture all the students who attend. 

For more specific details of the items that you might need to complete in order to successfully host an event, activity, or receive funding for travel, please visit the Student Activities Forms and Resources website. 
 
For instructions on how to access and create a Purchase Request, please utilize the User Guide below. 

PURCHASE REQUEST – USER GUIDE  Submit - Purchase Request

Click the images below to see example presentations.

 

 

 

Example Presentations

New RSO Starter Kit Requests

KSU will allocate a maximum starter amount of one hundred dollars ($100.00) to each RSO for its first year of operations as long as the RSO submits a request for the starter kit amount using the “New RSO Starter Kit Request Form” in Owl Life along with its RSO application along with a brief written outline of its anticipated activities for the year.

A first-year RSO may obtain additional funding beyond the starter kit amount by submitting requests for either an Annual Budget or Supplemental Funding using the processes and complying with the deadlines set forth in the SABAC Protocol Manual.

NEW RSO STARTER KIT REQUEST

Waiting Period

After submitting to SABAC, there is a review and approval process that involves both SABAC, and final approval by the Vice President for Student Affairs that can take up to 2 weeks. After final approval is received, SABAC will notify the RSO of the outcome, and any specific details that might apply to that request.

Once you've received an approval notice that student activity fees have been allocated to your RSO, a purchase request must be submitted in Owl Life in order to access those funds. RSOs may submit purchase requests approximately three (3) days after receiving the approval notice.

While there may be circumstances in which reimbursements for already approved SABAC funding may be feasible, do not spend any money expecting to be reimbursed until you have received approval to do so. Please email Student Activities for more information.

For hosted activities and events receiving financial support from SABAC, remember that you must use Owl Life to capture all the students who attend.

For more specific details of the items that you might need to complete in order to successfully host an event, activity, or receive funding for travel, please visit the Student Activities Forms and Resources website.

Questions regarding SABAC? email sabac@kennesaw.edu

Haven't Submitted Yet?

If you haven't submitted a Supplemental Funding Request yet, please submit one using the following link. FY24 Supplemental Funding Request cannot be submitted until after July 1.

SUPPLEMENTAL FUNDING REQUESTS HOW TO REQUEST FUNDING

Purchase Requests

Registered Student Organization's (RSO's) must submit a Purchase Request within Owl Life to utilize approved annual or supplemental funds. 
As a part of the updated process, please note the following: 

  • A Purchase Request must be submitted prior to spending funds on behalf of the organization. 
  • RSOs may submit purchase requests approximately three (3) days after receiving the approval notice. 
  • Requests for purchases made via email, office visits, or phone calls to the Department of Student Activities or SABAC will be re-directed to the Purchase Request process within Owl Life. 
  • All Purchase Requests must be associated with a previously approved Annual or Supplemental Budget Request for the Registered Student Organization. 
  • A Purchase Request must be submitted for each transaction. As such, a single event or program may have multiple Purchase Requests associated with it. 
  • When ordering promotional items, submit a quote with your purchase request and wait for approval. Do not submit an invoice.

Purchase Request Deadlines:

Event & Promotional Purchase Requests

  • Event & Promotional Purchase Requests must be submitted 30-days prior to the event and 60-days for annual event.

Travel Purchase Requests

  • Annual Travel budget requests must be submitted two months prior to the travel date.
  • Supplemental Travel Budget requests must be submitted at least 30 days prior to the departure date. All students must be enrolled and must complete the Travel Form 30 days prior to departure date. 

For instructions on how to access and create a Purchase Request, please utilize the User Guide below. 
If you have any questions or concerns, please contact us below. 

PURCHASE REQUEST USER GUIDE email

Annual Budget Requests

The SABAC Annual Budget Process is for Students/RSOs to PLAN & REQUEST funds for RSO events for the NEXT school year.

Ex. Spring 2025 Annual Budget Process is planning for events that will happen 7/1/2025 through 6/30/2026 otherwise known as FY26.

RSOs should map out the entire school year. RSOs should plan the events and/or travel that they want to host each month of the year and adopt that calendar for their RSO yearly calendar. RSOs should plan out each event scheduling the location, rentals, supplies needed (food, drinks, decorations, plates etc.) advertising of the event and anything else they may need. They should get quotes or look up the cost items they will need to create a ballpark amount they will need for that event. Annual Budgets can include events, travel, and promotional items. 

SABAC hosts meetings to help guide you through this Annual Budget Process.

  • Annual Budget Information Sessions are in February  
    (Before the process opens)  
  • Annual Budget DROP-IN HELP Sessions are in March  
    (Help Sessions are for those who have questions during the process) 

FY26 SABAC Annual Budget Submission Period 
 
Open: February 24, 2025, at 8:00 am 
Close: March 28, 2025, at 12:00 pm (Noon)

For instructions on how to access and create an Annual Request, please utilize the User Guide below. 

 

FY25 Meeting calendar annual budget request - user guide

How to submit your Annual SABAC Budget Request

Annual Process Overview

  • Annual Budget Review Sessions: After the Annual Budget Deadline, the SABAC Committee will enter the Annual Budget Review Sessions (throughout the month of April). These are closed meetings in which each Annual Budget submission is reviewed (in order of submission) for completeness and eligibility based on the requirements set forth by the SABAC Protocol Manual.  
  • Annual Budget Recommendations are sent for VP Approval: After all Annual Budget submissions have been reviewed, the committee’s recommendations are sent to the Vice President of Student Affairs for review and approval.  
  • Notification of Approvals or Denials: Once SABAC has VP approval, SABAC will adjust funds if needed, and approve or deny each annual budget submissions in Owl Life with comments for transparency.  

Please keep in mind that if an RSO submission is adjusted or denied, the RSO is still welcome to review the reasons for the adjustment or denial and submit supplemental requests throughout the academic year from July – March.

Questions, Comments, Concerns?

If at any point you have questions about the RSO Policy, allowable expenditures, or anything to do with this process or SABAC, please contact SABAC at sabac@kennesaw.edu.  

how to request funding flow chart