Annual Budget Requests

Prior to the SABAC budget submission period, please review the relevant user guide below for items to consider when submitting a budget request for your department!

FY25 SABAC Annual Budget Submission Period

Open: February 26, 2024 at 8:00am

Close: March 29, 2024 at 12:00pm (Noon)


How to submit your Annual SABAC Budget Request

SABAC Annual Budget Requests will be accepted via Owl Life. Please check back closer to the submission period (listed above) to access the FY25 RSO User Guide and step-by-step tutorial videos below.

Supplemental Funding Requests

As of July 1, organizations and departments eligible to receive SABAC funding may submit a Supplemental Funding Request via Owl Life. All Supplemental Funding Requests must be submitted via Owl Life to be considered for SABAC review.

For complete instructions on how to complete the FY24 SABAC supplemental funding request process, please see below for a step-by-step User Guide.

AFTER submitting a SABAC Supplemental Request in Owl Life,

  1. Requesters will receive an email notification when the request is added to the SABAC Supplemental Meeting Agenda with the date, time, and link to the virtual meeting.
  2. Requesters are STRONGLY encouraged to attend the SABAC Supplemental Meeting with a brief presentation regarding their request. Power Point presentations are encouraged but limited to 3 minutes in length.

Taylor Swift Listening Party, presented by: Mallory "Swifty" student.

Travel Request for Scrappy Lovers Club presented by: Scrappy.

Example Presentations

New RSO Starter Kit Requests

KSU will allocate a maximum starter amount of one hundred dollars ($100.00) to each RSO for its first year of operations as long as the RSO submits a request for the starter kit amount using the “New RSO Starter Kit Request Form” in Owl Life along with its RSO application along with a brief written outline of its anticipated activities for the year.

A first-year RSO may obtain additional funding beyond the starter kit amount by submitting requests for either an Annual Budget or Supplemental Funding using the processes and complying with the deadlines set forth in the SABAC Protocol Manual.


Questions, Comments, Concerns?

If at any point you have questions about the RSO Policy, allowable expenditures, or anything to do with this process or SABAC, please contact SABAC at

Funding Request Next Steps

After submitting to SABAC, there is a review and approval process that involves both SABAC, and final approval by the Vice President for Student Affairs that can take up to 2 weeks. After final approval is received, SABAC will notify the RSO of the outcome, and any specific details that might apply to that request.

Once you've received an approval notice that student activity fees have been allocated to your RSO, a purchase request must be submitted in Owl Life in order to access those funds. RSOs may submit purchase requests approximately three (3) days after receiving the approval notice.

While there may be circumstances in which reimbursements for already approved SABAC funding may be feasible, do not spend any money expecting to be reimbursed until you have received approval to do so. Please email Student Activities for more information.

For hosted activities and events receiving financial support from SABAC, remember that you must use Owl Life to capture all the students who attend.

For more specific details of the items that you might need to complete in order to successfully host an event, activity, or receive funding for travel, please visit the Student Activities Forms and Resources website.

Questions regarding SABAC? email

Haven't Submitted Yet?

If you haven't submitted a Supplemental Funding Request yet, please submit one using the following link. FY24 Supplemental Funding Request cannot be submitted until after July 1.


Purchase Requests

Registered Student Organization's (RSO's) must submit a Purchase Request within Owl Life to utilize approved annual or supplemental funds.

As a part of the updated process, please note the following:

  • A Purchase Request must be submitted prior to spending funds on behalf of the organization.
  • Requests for purchases made via email, office visits, or phone calls to the Department of Student Activities or SABAC will be re-directed to the Purchase Request process within Owl Life.
  • All Purchase Requests must be associated with a previously approved Annual or Supplemental Budget Request for the Registered Student Organization.
  • A Purchase Request must be submitted for each transaction. As such, a single event or program may have multiple Purchase Requests associated with it.
  • When ordering promotional items, submit a quote with your purchase request and wait for approval. Do not submit an invoice.
  • All purchase requests utilizing Supplemental Funding must be submitted 30 days prior to the event/travel date.

For instructions on how to access and create a Purchase Request, please utilize the User Guide below.

If you have any questions or concerns, please contactus below.