Helping Coordinate KSU Campus Events

The Department of Event and Venue Management team is responsible for coordinating campus events/space for a variety of activities sponsored by academic and administrative departments and the Office of the President. Most classrooms, conference rooms, atriums and outdoor spaces can be reserved through the KSU Reservations Portal. 

KSU faculty and staff can access KSU Reservations with their NetID and password. 

IMPORTANT NOTE: The system will not allow Internal Event Request submissions that are less than 14 days before the event date. For large-scale Internal Event Requests, we recommend that they are submitted no less than 30 days before the event date, as they require 4-6 weeks for processing.

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Access the New KSU Reservations Portal

Types of Internal Event Reservations

A photo of KSU event at night on the kennesaw campus green.

Campus Events

A campus event is one that requires any type of setup, special audio or visual needs, parking or food/catering. All Presidential and Cabinet gatherings are considered campus events.

Department of Event and Venue Management and the Department of Student Life assigns appropriate space according to the demands on the venue requested, the nature of the event, and the size of the event, and Space Prioritization & Procedures.

Every effort will be made to acknowledge your request and contact you between 4 - 5 business days. However, due to the high volume of requests that are received daily and/or the complexity of your event request, it may take from 5 - 7 business days for your request to be acknowledged and the process begun.

Submit A Campus Event Reservation

 

A photo ksu off campus event of a concert for KSU students

Off-Campus Events

Events held by or sponsored by the university occur on and off university property. In order to ensure off campus events follow the same approval processes and university standards as on campus events, the Off-Campus Event Registration form was created. All events will be forwarded to the Event Oversight Committee for approval. Please allow 3-4 business days for your event to be approved. Please include approval of your off-campus event when requesting funding or signatures for contracts related to your off-campus event.   
 
The Off-Campus Event Registration Form is located within reservations.kennesaw.edu, the same site for reserving campus space. Please login with your assigned ID and click on the “Off-Campus Event Registration” Form to get started. If you have questions about the form or process, please email events@kennesaw.edu.  

Submit A Off-Campus Event Reservation

 

Photo of a simple meeting that our KSU Events and Venue Management department can conduct for your next simple meeting.

Simple Meeting

A simple meeting is a reservation that does not require any type of setup, special audio/visual needs, an audio/visual technician, parking, food/catering, or additional support from any other campus entity.

  • The rooms are “as-is" and are reserved immediately upon completion of the request form. 

If your meeting meets any of the following criteria, it is not considered a simple meeting, and an Event Request Form must be submitted.

  • Non-KSU Faculty/Staff are attending.
  • More than one room is needed on the same day.
  • The space requires any kind of setup.
  • Advanced audio and/or visual needs.
  • Special parking needs or food/catering.
  • If you wish to secure a meeting space for a Registered Student Organization (RSO).
Simple Meeting Event Reservation

 

Close-up view of a KSU Event table set up, featuring a black tablecloth with the Kennesaw State University logo.

 

Information Tables

Information tables can only be reserved for KSU Departments or KSU Registered Student Organizations.

  • An information table consists of 1 table and 2 chairs only. No additional items can be added when reserving an information table.
  • The table will be set up 15 minutes prior to the reserved start time.
  • Information tables must be reserved at least 48 hours in advance.
  • Raffles are strictly prohibited at KSU.
  • No amplified sound is permitted at information tables.
    • In order to have amplified sound, please submit a internal event request form.
  • Selling food, tickets or other items is prohibited. If you wish to sell anything at your information table, you are required to submit a Internal Event Request form.
Information Tables Event Reservation

Event Procedures

Notes books displaying "Policies and Procedures," showcasing organized sections that detail rules and guidelines for staff compliance.

Event Procedures Guidelines

These guidelines establish priorities for the use of academic and non-academic spaces at Kennesaw State University (“The University”). It also protects resources, equipment and the users through the implementation of a consistent campus-wide procedure. The following applies to use of space for activities on all Kennesaw State University campuses except with regard to the assignment of departmental office space.

The purpose of this procedure is to establish a uniform process by which Kennesaw State University manages space and resources. Facility and space utilization is a critical component in the delivery of academic and extracurricular programs and services at Kennesaw State University.

Event Procedures