Procurement
Reference Materials
Kennesaw State University's Office of Fiscal Services offers a comprehensive collection of procurement job aids to assist faculty and staff in navigating purchasing procedures. These resources encompass step-by-step guides for creating requisitions, managing approvals, and receiving goods within the eProcurement (ePro) system. Additionally, specialized job aids are available for the Purchasing Card (P-Card) program, detailing processes such as cardholder responsibilities, transaction sign-offs, and annual recertification requirements. The OwlPay system is also supported with job aids that guide users through creating, approving, and tracking payment requests. Reference materials, including account codes, category codes, and ship-to locations, are provided to ensure accurate and efficient processing. By utilizing these job aids, KSU personnel can ensure compliance with university policies and streamline procurement activities.
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Account Codes and Category Codes
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Creating Requisitions
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Receiving
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Approver Information
- Approving/Denying Requisitions
- Reviewing Open Purchase Orders Job Aid
- Signature Delegation Authority Form (Alternate Approver)
- Only one Business Manager/Business Operations Professional per Department number/name
can be set up in PeopleSoft
- For new Business Managers, complete the PeopleSoft Access Form and Buckley Form. Note in Section 4.E., “Setup as Business Manager additional approver on the following PS department number(s)/name(s).”
- For changes to existing Business Manager setups, contact pssecurity@kennesaw.edu confirming a change is requested and provide the department number(s)/name(s) and Business Manager’s name
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OwlPay
- OwlPay Job Aid 001 Create a Request
- OwlPay Job Aid 002 Approve a Request
- OwlPay Job Aid 003 View a Request
- OwlPay Job Aid 004 Add Additional Info to a Request
- OwlPay Job Aid 005 Frequently Asked Questions (FAQs)
- OwlPay Job Aid 006 Voucher Adjustment
- OwlPay Job Aid 007 Payment Status (in PeopleSoft)
- OwlPay Job Aid 009 InterCompany Payments
- Kennesaw State University Allowable Cost Matrix
ShipTo Locations
Each currently active location is listed below, separated by campuses. If you cannot find the location you need, or if a location needs to be updated, please submit a ticket a service.kennesaw.edu to request the addition or change.
Please note that the ShipTo codes below are a guide for the building/location codes and the classroom or office number will need to be added in addition to the ShipTo code. For instance, the ShipTo location for the Office of Fiscal Services is KTP3700 (Kennesaw Town Point, Room 3700), but the ShipTo location in the table below will show only "KTP".
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Kennesaw Campus ShipTo Locations
- 5/3 Bank Stadium | 3200 GEORGE BUSBEE PARKWAY | ShipTo Code: KES
- Academic Learning Center | 480 Bartow Avenue NW | ShipTo Code: KLC
- Alumni House | 3207 CAMPUS LOOP RD NW | ShipTo Code: KR07
- Atoms Center | 3201 CAMPUS LOOP RD NW | ShipTo Code: KR01
- Austin Residenc Complex | 125 MARIETTA DR NW | ShipTo Code: KRC
- Bailey Athletic Facility | 220 KENNESAW STATE UNIVERSITY RD NW | ShipTo Code: KBA
- Bailey Performance Hall | 488 PRILLAMAN WAY NW | ShipTo Code: KBP
- Bookstore | 395 COBB AVE NW | ShipTo Code: KBK
- Bowen Building | 1150 BIG SHANTY ROAD | ShipTo Code: KBO
- Burruss Building | 560 PARLIAMENT GARDEN WAY NW | ShipTo Code: KBB
- C.E.T.L. | 3211 CAMPUS LOOP RD NW | ShipTo Code: KR11
- Career Planning | 3499 CAMPUS LOOP RD NW | ShipTo Code: KR99
- Center for Elections | 3205 CAMPUS LOOP RD NW | ShipTo Code: KR05
- Chastain Pointe | 1200 CHASTAIN RD | ShipTo Code: KCP
- Clendenin Building | 275 KENNESAW STATE UNIV RD NW | ShipTo Code: KCL
- Clinic (Appointment) | 3215 CAMPUS LOOP RD NW | ShipTo Code: KR15
- Clinic (Psy & Social Services) | 3213 CAMPUS LOOP RD NW | ShipTo Code: KR13
- Conflict Management | 3201 CAMPUS LOOP RD NW | ShipTo Code: KCM
- Convocation Center | 590 COBB AVE NW | ShipTo Code: KCC
- Cox Family Enterprise Center | 3495 CAMPUS LOOP RD NW | ShipTo Code: KR95
- Distance Learning | 3203 CAMPUS LOOP RD NW | ShipTo Code: KR03
- Education Classroom Facility | 580 PARLIAMENT GARDEN WAY NW | ShipTo Code: KEC
- English Building | 440 BARTOW AVE NW | ShipTo Code: KEB
- Football Offices/Suites | 3380 TOWN POINT DR NW | ShipTo Code: KFB
- Hitting & Pitching Center | 230 KENNESAW STATE UNIV RD NW | ShipTo Code: KHP
- Jolley Lodge | 1055 CANTON PLACE NW | ShipTo Code: KJL
- Kennesaw Central Receiving | 3305 BUSBEE DRIVE SUITE 100 | ShipTo Code: KCRD3305
- Kennesaw Hall | 585 COBB AVE NW | ShipTo Code: KKH
- KSU Center | 3333 BUSBEE DR NW | ShipTo Code: KKC
- KSU Place | 1175 IDLEWOOD AVE NW | ShipTo Code: KKP
- Library | 385 COBB AVE NW | ShipTo Code: KLI
- Math & Statistics | 365 COBB AVE NW | ShipTo Code: KMS
- MEBUS | 3209 CAMPUS LOOP RD NW | ShipTo Code: KR09
- Multi-Functional Building | 3305 BUSBEE DR NW | ShipTo Code: KMF
- Music Building | 491 BARTOW AVE NW | ShipTo Code: KMU
- Office Annex | 371 PAULDING AVE NW | ShipTo Code: KOX
- Owl's Nest | 3220 BUSBEE DR NW | ShipTo Code: KON
- Pilcher Building | 375 COBB AVE NW | ShipTo Code: KPL
- Prillaman Health Sciences | 520 PARLIAMENT GARDEN WAY NW | ShipTo Code: KPH
- Public Safety | 351 PAULDING AVE NE | ShipTo Code: KPS
- Public Safety | 624 BIG SHANTY ROAD NW | ShipTo Code: KPO
- Science Building | 370 PAULDING AVE NW | ShipTo Code: KSC
- Science Laboratory | 105 MARIETTA DR NW | ShipTo Code: KSL
- Siegel Student Rec & Activities Center | 290 KENNESAW STATE UNIV RD NW | ShipTo Code: KSA
- Social Sciences | 402 BARTOW AVE NW | ShipTo Code: KSO
- Student Center | 395 COBB AVE NW | ShipTo Code: KST
- Tech Annex | 361 PAULDING AVE NW | ShipTo Code: KTX
- Technology Services | 1075 CANTON PLACE NW | ShipTo Code: KTS
- The Commons | 540 PARLIAMENT GARDEN WAY NW | ShipTo Code: KTC
- The Perch | 390 BIG SHANTY RD | ShipTo Code: KSR
- Town Point | 3391 TOWN POINT DR NW | ShipTo Code: KTP
- University Hall | 430 BARTOW AVE NW | ShipTo Code: KUC
- University Village | 1074 CANTON PLACE NW | ShipTo Code: KUV
- Visual Arts | 411 BARTOW AVE NW | ShipTo Code: KVA
- Willingham Hall | 420 BARTOW AVE NW | ShipTo Code: KW
- Wilson Annex | 462 PRILLAMAN WAY NW | ShipTo Code: KWX
- Wilson Building | 471 BARTOW AVE NW | ShipTo Code: KWB
- Zuckerman Museum | 492 PRILLAMAN WAY NW | ShipTo Code: KZM
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Marietta Campus ShipTo Locations
- Academic Building | 830 POLYTECHNIC LANE | ShipTo Code: MH
- Administration Building | 900 HORNET LOOP | ShipTo Code: MB
- Architecture | 640 POLYTECHNIC LANE | ShipTo Code: MN
- Atrium Building | 680 ARNSTON DRIVE | ShipTo Code: MJ
- Civil Engineering Technology | 655 ARNSTON DRIVE | ShipTo Code: ML
- Commons 100 | 100 CHESHIER ROAD | ShipTo Code: MR100
- Commons 200 | 200 CHESHIER ROAD | ShipTo Code: MR200
- Commons 300 | 300 CHESHIER ROAD | ShipTo Code: MR300
- Commons 400 | 400 CHESHIER ROAD | ShipTo Code: MR400
- Commons 500 | 500 CHESHIER ROAD | ShipTo Code: MR500
- Commons 600 | 600 CHESHIER ROAD | ShipTo Code: MR600
- Community Center | 630 CHESHIER ROAD | ShipTo Code: MR20
- Courtyard 1000 | 1000 TECHNOLOGY WAY | ShipTo Code: MR1000
- Courtyard 2000 | 2000 TECHNOLOGY WAY | ShipTo Code: MR2000
- Courtyard 3000 | 3000 TECHNOLOGY WAY | ShipTo Code: MR3000
- Courtyard Mail Room | 622 CHESHIER ROAD | ShipTo Code: MR30
- Crawford Lab Building | 846 POLYTECHNIC LANE | ShipTo Code: ME
- Design 1 Building | 824 POLYTECHNIC LANE | ShipTo Code: MI1
- Design 2 Building | 820 POLYTECHNIC LANE | ShipTo Code: MI2
- Dining Hall | 806 POLYTECHNIC LANE | ShipTo Code: MX
- Engineering Lab Building | 834 POLYTECHNIC LANE | ShipTo Code: MG
- Engineering Technology Center | 840 POLYTECHNIC LANE | ShipTo Code: MQ
- Facilities - Administration | 601 CHAMBLEE WAY | ShipTo Code: MF1
- Facilities - Central Receiving | 617 CHAMBLEE WAY | ShipTo Code: MF8
- Facilities - Grounds and Vehicle Shop | 609 CHAMBLEE WAY | ShipTo Code: MF4
- Facilities - Grounds Storage Building | 780 KOGER DRIVE | ShipTo Code: MF9
- Facilities - Large Vehicle Storage | 613 CHAMBLEE WAY | ShipTo Code: MF6
- Facilities - Maintenance Shop | 613 CHAMBLEE WAY | ShipTo Code: MF7
- Facilities - Small Vehicle Storage | 605 CHAMBLEE WAY | ShipTo Code: MF3
- Gymnasium | 635 WALTER KELLY ROAD | ShipTo Code: MS2
- Hornet Village 1 | 800 STINGER LOOP | ShipTo Code: MR701
- Hornet Village 2 | 700 STINGER LOOP | ShipTo Code: MR702
- Housing Office | 626 CHESHIER ROAD | ShipTo Code: MR10
- Howell Residence Hall | 634 CHESHIER ROAD | ShipTo Code: MR1
- Joe Mack Wilson Student Center | 860 ROSSHBACHER WAY | ShipTo Code: MA
- Lawrence V. Johnson Library | 910 HORNET LOOP | ShipTo Code: MC
- Marietta Central Receiving | 1100 SOUTH MARIETTA PARKWAY | ShipTo Code: MCR
- Mathematics Building | 850 POLYTECHNIC LANE | ShipTo Code: MD
- Norton Residence Hall | 920 HORNET LOOP | ShipTo Code: MR2
- Recreation and Wellness Center | 955 TECHNOLOGY WAY | ShipTo Code: MS1
- Student Competition Team Building | 659 ARNSTON DRIVE | ShipTo Code: MO
- University Columns 01 | 721 HEXAGON WAY | ShipTo Code: MR4001
- University Columns 02 | 725 HEXAGON WAY | ShipTo Code: MR4002
- University Columns 03 | 729 HEXAGON WAY | ShipTo Code: MR4003
- University Columns 04 | 733 HEXAGON WAY | ShipTo Code: MR4004
- University Columns 05 | 737 HEXAGON WAY | ShipTo Code: MR4005
- University Columns 06 | 741 HEXAGON WAY | ShipTo Code: MR4006
- University Columns 07 | 745 HEXAGON WAY | ShipTo Code: MR4007
- University Columns 08 | 749 HEXAGON WAY | ShipTo Code: MR4008
- University Columns 09 | 753 HEXAGON WAY | ShipTo Code: MR4009
- University Columns 10 | 757 HEXAGON WAY | ShipTo Code: MR4010
- University Columns Activity Center | 750 GOAT PATH | ShipTo Code: MR4011
- W. Clair Harris Textile Center | 650 CLAIR HARRIS ROAD | ShipTo Code: MM
- Wilder Communications Center | 643 CLAIR HARRIS ROAD | ShipTo Code: MT
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Paulding Campus ShipTo Locations
