Return of Title IV Funds Policy

As part of the Higher Education Amendments of 1998, Congress passed provisions governing what must happen to your federal financial assistance if you completely withdraw from all your degree applicable courses in any semester. If a student withdraws from Kennesaw State University or withdraws from all degree applicable courses, then the University or the student may be required to return some of the federal aid and/or HOPE scholarship funds awarded to the student. The student may also be eligible for a refund of a portion of the tuition and fees paid to KSU for the semester.

KSU Withdrawal Process

  • Go to OWL Express.
  • Log in with student NetID and password.
  • Select "Registration and Student Records".
  • Select "Online Withdrawal".
  • Accept term to proceed.
  • Select the class or classes from which to withdraw.
  • Print the confirmation page to confirm withdrawal.

Withdrawing from classes can affect your GPA and your Satisfactory Academic Progress (SAP,) which can adversely affect both state and federal financial aid. Please carefully read our Satisfactory Academic Progress policy so you don't have any surprises when it comes to your financial aid. Financial Aid strongly suggests you go to the Registrar's website to read additional information that may affect you and your grades.

KSU Institutional Refund Policy

The refund amount for students withdrawing from KSU is based on a pro rata percentage determined by dividing the number of calendar days in the semester the student completed by the total calendar days in the semester. The total calendar days in a semester includes weekends, but excludes breaks of five days or more. The unearned portion shall be refunded up to the point in time that the amount equals 60%. Students that withdraw from KSU after 60% of the semester has been completed are not entitled to a refund of any portion of institutional charges.

KSU Return of Title IV Federal Aid and HOPE Scholarship Policy

In general, Federal and State regulations assume that you "earn" your federal financial aid awards and HOPE directly in proportion to the number of days of the term that you attend until you withdraw. If you completely withdraw from school or from all your degree applicable courses during a term, the school must calculate according to a specific formula the portion of the total scheduled financial assistance you have earned and are therefore entitled to receive up to the time you withdraw. If you or KSU receives more assistance than you earn, the unearned excess funds must be returned to the Department of Education or State HOPE office. Also, if you or KSU receives less assistance than the amount you have earned, you may be able to receive those additional funds.

The portion of your federal student aid or HOPE scholarship you are entitled to receive is calculated on a percentage basis by comparing the total number of days in the semester to the number of days you completed before you withdrew. For example, if you complete 30% of the semester, you earn 30% of the assistance you were originally scheduled to receive. This means that 70% of your scheduled awards remain unearned and must be returned to the Department of Education or State HOPE office.

Once you have completed more than 60% of the semester, you have earned all (100%) of your assistance. If you withdraw from KSU before completing 60% of the semester, you may have to repay any unearned financial aid funds that were already disbursed to you.
If you received excess funds based on this calculation, KSU must return a portion of the excess equal to the lesser of:

The student’s institutional charges multiplied by the unearned percentage of funds, or
The entire amount of the excess funds
If KSU is not required to return all the excess funds, you must return the remaining amount. The order that KSU and you must return these funds is as follows:

  • Unsubsidized Federal Stafford Loan
  • Subsidized Federal Stafford Loan
  • Federal Perkins Loan
  • Federal PLUS Loan
  • Federal Pell Grant
  • Federal SEOG Grant
  • Other Title IV Programs
  • HOPE Scholarship Program

If you are required to repay loan funds, this is done in accordance with the terms of your loan promissory note. If you must repay any grant funds, the law states that you are not required to repay 50% of the grant assistance that you were calculated to repay. Any grant amount that a student must repay is considered a grant overpayment and therefore must be repaid to KSU within 45 days.

Effective Date

Kennesaw State University's current institutional refund policies regarding Title IV and HOPE Scholarship funds have been in effect since August 19, 2000.