Changes to Personal Information

Preferred Name Change

Per the University System of Georgia, institutions may display the individual’s Preferred First Name on devices or screens, rosters, reports, etc., in/from Systems of Record, provided the Preferred First Name is listed with the person’s full Legal Name—for example, Johnathan (John) Smith. The aim is to respect individuals' preferred names while providing consistent identity management standards and reducing the risk of fraud by impersonation.

young student on campus

Students can submit the Preferred Name Change Form through Owl Express.  This online form is located under the Student Records tab. Once approved, your preferred name will appear in parentheses within your legal name. Example: Johnathan (John) Smith. The preferred name is visible within Owl Express, class roster, student profile and DegreeWorks.

Students may update their preferred name until 5:00 PM on the first day of class. Updates are processed three times per year before each semester begins.

Preferred names will not be used in cases requiring a legal name, such as financial aid documents, transcripts, diplomas, payroll records, and federal immigration documents, eCore courses, and proctored exams.

Email registrar@kennesaw.edu with questions.


Owl Express

Address Changes

If you are a current student, you can update your address information in Owl Express under the Student Records tab.

Owl Express

If you are a former student, you can update your address information by completing the Address, Phone and Email Change Form.  

Address, Phone and Email Change Form

 

Changes to Other Personal Information

  • Name, Gender and Social Security Change Form
    • This form should be used if you need to make changes to your name(s), gender, or Social Security Number as listed on your academic records. Documentation may be required to complete the requested change.
  • Release of Directory Information
    • Kennesaw State University has established categories of information known as "Directory Information" and may release this information without student consent, upon request. Under the provisions of the Family Education Rights and Privacy Act (FERPA) you have the right to withhold the disclosure of the categories of "Directory Information”.  Complete this form if you do not want KSU to disclose all the types of information designated as directory information from your education record to third parties. More information on Directory Information and the Family Education Rights and Privacy Act (FERPA) can be found on KSU’s FERPA website.