The Academic Standing Appeals Committee will evaluate petitions for exemptions to academic regulations in the area of, withdrawals, retention, dismissals, grade changes, and other matters of academic standing. The results of this work will be sent to the Provost and Registrar.
What is NOT appropriate for Appeal to the University Academic Appeals Committee:
- Academic grievances concerning the grade itself. Consult the academic catalog for the appropriate grade appeal.
- Issues related to financial aid and Satisfactory Academic Progress (SAP). Please link to SAP website.
- Requesting removal of W’s from the record.
- Graduation requirements
- Admissions appeals
Information related to financial aid and Satisfactory Academic Progress (SAP) appeals are found at the Office of Scholarships and Financial Aid.
Graduate students cannot appeal Dismissal Suspension through this process. Contact Nikki Palamiotis for next steps.
Appeal Deadline Dates
It is the responsibility of the student to submit a complete Academic Standing Appeal packet to the Office of the Registrar by the posted deadline. Packets received after the posted deadline will be deferred to the next appeal meeting.
|All appeals must be submitted by NOON of the deadline:||The committee meetings are scheduled:|
|Monday August 7, 2023||Friday August 11, 2:00pm & Friday August 18, 10:00am (Aug. 18 withdrawal appeals ONLY this date)|
|Friday Oct 6, 2023||Friday October 20, 10:00am|
|Wednesday Dec 20, 2023||Thursday January 4, 2:00pm & Friday January 12, 10:00am (Jan.12 withdrawal appeals ONLY this date)|
|Friday March 1, 2024||Friday March 15, 10:00am|
Incomplete, illegible or handwritten appeal packets will not be addressed by the Academic Standing Appeal Committee. Students will be notified of missing or incomplete appeal packets by email. Appeals deemed incomplete will require resubmission of a completed appeal form.
The appeal decision will be emailed two to three business days after the committee reviews and votes on the appeal. Your KSU email is the address in which you will be notified regarding your appeal. If you do not have an active KSU email account, you may provide an alternate email address.
Inquiries should be directed to firstname.lastname@example.org.
Documentation must be uploaded in a PDF format.
In addition to completing the appeal form, a student is required to write a personal statement of the hardship. The statement is a narrative to explain and convey the non-academic emergency or hardship to the Academic Standing Committee. It is essential that accurate details about the circumstances surrounding the hardship are included such as dates of the emergency and an account of how the situation specifically prevented the student from completing the course work.
Medical (e.g. physical or psychological emergencies or birth of a child):
Typed correspondence on office letterhead from a physician, psychologist, psychiatrist, or any licensed healthcare professional should be submitted as part of your documentation. The letter should include the dates for which you were under the doctor’s care, a statement of how your illness/condition interfered with the completion of your coursework and the name, title, and signature of that individual. Notes on prescription pads, appointment slips, and/or medical consultation forms are not acceptable in lieu of a doctor’s letter. Regarding the birth of a child, a copy of the child's birth certificate and a written statement from a medical professional confirming the extenuating circumstances caused by the birth of the child.
Personal (e.g., death in the family, family crisis, etc.):
All family emergencies require official and/or notarized forms, documents or correspondence from a state agency, a governmental entity or reputable business. For example, death of a close family relative requires a death certificate. In cases of divorce, attach supporting court documents and a written statement from a counselor, pastor, employer, instructor, attorney or adviser confirming the extenuating circumstances.
Financial (e.g., loss of sole-supporting job, head of household challenges, mandatory
Financial emergencies require the student’s employer or supervisor to document the mandatory change(s), the date of the change, and the organizational representative who can verify the circumstances of the job change, preferably a human resource professional.